50 jobs found

Office Coordinator Office Coordinator / Front of House role - corporate / professional services firm in the City - £31,000 plus benefits Busy and varied role with a mix of reception / Front of House / administrative duties for a corporate / professional services business (a membership organisation) with offices in the City. You will be joining an office of c.30 staff with an international client base, working closely with their Office Manager to support the smooth running of their office and to offer a welcoming, 'five-star' Front of House service. Duties to include: - Meeting and greeting all clients and visitors to the office - Organising food and beverages for meetings and coordinating catering - Setting up meeting rooms for internal and external events - ensuring they're well maintained and immaculately presented - Managing office supplies and inventory - Supporting the Office Manager with office operations and facilities management - Arranging and planning team wellbeing and social events - Organising the onboarding of new staff - welcoming them to the office and setting up their IT / equipment - Assisting with various administrative tasks e.g. updating staff holiday calendars, keeping track of Health and Safety compliance / Fire Assessments, etc Someone with hospitality / customer service experience would be ideal for this role. Some administrative experience would also be desirable, and this person will need good computer skills (particularly Word, Excel, Outlook). A friendly, helpful, and supportive attitude is key, and this person should be proactive and able to take initiative. You will work very closely with the current Office Manager and be a supportive and welcoming presence for both staff and clients. This role will be 5 days in the office with core hours of 9-5pm. This is a great opportunity for a candidate with some office and hospitality experience to take the next step in their career and move into an office coordination role. Salary: £31,000 plus benefits including enhanced pension, optional private health insurance, discretionary bonus

Service Delivery ManagerJob Location: SouthendJob Salary: Up to £30,000 Permanent PositionThe Role:We're looking for a highly organised and proactive Service Delivery Account Manager to support the smooth running of key client accounts. This is a fantastic opportunity for someone with strong admin, coordination, or customer service experience who wants to build a career in account management or operations. You'll play a key role in ensuring work is scheduled, tracked, and delivered on time, while building great relationships with both clients and internal teams.What You'll Be Doing: Coordinating and scheduling works across multiple client accounts Acting as a key point of contact for client queries and updates Supporting the delivery of services in line with SLAs and KPIs Managing job progress, updates, and completion records (WIP) Producing reports and ensuring accurate data is maintained Assisting with invoicing and general account administration Liaising with engineers, suppliers, and internal teams to keep everything on track Handling any issues or delays and keeping clients informed What We're Looking For: Experience in a facilities' coordinator, or client support role Strong organisational skills and attention to detail Confident communicator with a customer-focused approach Ability to juggle multiple tasks and priorities Good IT skills (Excel, Outlook, CRM systems ideal) Experience within facilities, maintenance, or service-based environments is a bonus, but not essential. Why Apply? Clear progression into operations roles Supportive and collaborative team environment Exposure to key clients and real responsibility from day one Stable, growing business with long-term opportunities Apply Now:If you're looking for a role where you can develop your coordination and client management skills in a fast-paced environment, I'd love to hear from you. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Facilities Coordinator (12-Month FTC) Full-Time Birmingham & Surrounding Offices Reed Property are partnered again with our client, a well-established professional services organisation to recruit a new Facilities Coordinator in their team This is a hands-on, varied role supporting the day-to-day running of multiple office locations with a prime focus on archiving for the company. Working closely with the Facilities Manager and wider team, you will play a key role in ensuring offices operate efficiently, providing a high standard of service across facilities, administration, and office support functions. You also play a key part with collecting documents from surrounding offices to take to storage facility as well as collecting documents from this site. This opportunity would suit someone early in their facilities career or looking to build on existing experience within a corporate environment. Key Responsibilities Facilities Support - Assist with routine maintenance checks, contractor coordination, and general building operations. Office & Hospitality - Prepare meeting rooms, coordinate refreshments, and maintain a professional office environment. Document Archiving - Securely organise and manage sensitive legal documents, including wills, ensuring strict confidentiality and distributing across locations. Reception Cover - Provide professional front-of-house support when required, handling calls and welcoming visitors. Facilities Coordination - Support the Facilities Manager with projects, administrative tasks, and general office logistics. About You We are looking for a proactive and adaptable individual who can confidently manage a varied workload. Background in facilities, estates or administration role with a focus on delivering high standards Highly organised with the ability to prioritise and multitask effectively Comfortable supporting both hard and soft facilities functions Strong communication skills and a professional approach Experience handling confidential or sensitive documents is desirable Previous exposure to facilities or office administration within a corporate setting is advantageous Good awareness of health & safety practices Full UK driving licence essential (travel between Birmingham City Centre, Solihull, and Ward End) Must be over the age of 25 due to insurance requirements for the pool car Available to start immediately/short notice and commit to a 12-month fixed-term contract What's on Offer Salary of 26-28,000 Highly likelihood of becoming a permanent role 24 days annual leave + bank holidays Additional leave over the Christmas period Option to purchase extra annual leave Pension (matched contributions) Life assurance (4x salary) Health cash plan Cycle to work scheme Employee Assistance Programme including bereavement support Free flu vaccinations Staff discounts on legal services This is an excellent opportunity to join a professional and supportive environment while gaining broad exposure to facilities operations across multiple sites. Apply now or reach out for a confidential discussion.

Workplace Coordinator - Manchester - Temporary (Immediate Start) Location: Manchester Hourly Pay Rate: 17.50 Per Hour Hours Of Work: Mon - Fri 8am - 5pm A leading FM company is seeking a professional and highly organised Workplace Coordinator to support the smooth day-to-day running of a corporate site in Manchester on a 3-4 Months Contract. This is a front-facing role focused on workplace experience, facilities coordination, client support, and operational administration. Key Responsibilities: Act as the main point of contact for workplace and facilities-related queries i.e.managing the FOH reception desk Coordinate meeting rooms, desk bookings, visitor management, and hospitality requests Support the Facilities Manager with daily operations and site compliance Raise and track reactive maintenance jobs through CAFM systems Liaise with contractors, cleaners, security, and building management teams Ensure office areas are maintained to a high standard at all times Manage office supplies, stationery, and workplace services Assist with health & safety checks, audits, and compliance records Deliver excellent customer service to staff, clients, and visitors Key Requirements: Previous experience in workplace coordination, facilities, front-of-house, or office management Strong administrative and organisational skills Excellent communication and customer service abilities Experience using Microsoft Office and FM/Helpdesk systems Professional presentation and ability to work in a corporate environment Able to manage multiple tasks and work independently If this role is of any interest then please do apply for the role below.

Corporate Reception & Workplace Coordinator Leeds (City Centre) £28,500 per annum + bonus + premium benefits package 8:00 AM 5:30 PM, Monday to Friday About the Role Are you a high-energy hospitality or customer service professional looking to step into a dynamic corporate environment? A global leader in property services is seeking a charismatic Corporate Reception & Workplace Coordinator to be the premium face and voice of our Leeds office. This is not just a standard reception role. You will blend five-star guest hosting with essential office management, acting as the primary "go-to" person for workplace compliance, facilities coordination, and internal events. What You Will Do Five-Star Front of House: Deliver an exceptional welcome experience for all visitors, manage meeting room bookings, oversee hospitality setups, and coordinate courier/postal logistics. Workplace & Facilities Operations: Conduct daily floor walks to log maintenance issues, track helpdesk tickets to completion, and act as the core liaison for landlords and contractors regarding permits and access. Compliance & Audit Readiness: Quality-check operational paperwork, manage Health & Safety compliance, and ensure all office signage strictly adheres to brand standards. Event & Office Coordination: Order office stationery and consumables, set up meeting rooms, and coordinate monthly staff drinks and internal office events. Tech & Administrative Support: Conduct basic daily checks on desk and meeting room IT equipment, resolve minor tech issues, and manage team schedules to ensure uninterrupted reception coverage. What We Are Looking For Corporate Presentation: Proven experience in a high-profile corporate environment, premium hospitality, or luxury customer service role. Proactive Problem Solvers: A hands-on professional who shows initiative, excels at multitasking, and works effectively both independently and with contractors. Operational Eye: Great attention to detail with an understanding of (or keen interest in) Facilities Management (FM) and compliance processes. Tech Savvy: Confident using IT systems including Outlook, Excel, and Word, with the ability to troubleshoot basic workspace tech. What s in It for You? Competitive basic salary of £28,500. Annual performance-related bonus. Leading corporate benefits package. Unmatched career progression opportunities within a global property leader.

Job Description: Facilities & Office Coordinator Location: Chancery Lane, London Working Pattern: 4 days per week (32 hours), with potential to increase to 5 days Hours: 9:00am - 5:00pm (flexible start/finish) Working Model: Office-based Contract: Minimum 12-month contract Pay Rate: 23-26 per hour Overview We are seeking a proactive and highly organised Workplace Coordinator to oversee the day-to-day operations of a busy London office. This role is central to delivering a seamless workplace experience, blending facilities management, employee engagement, and operational support. You will be the go-to person onsite, ensuring the office runs efficiently, remains welcoming, and supports employees effectively. Key Responsibilities Act as the first point of contact for employees, visitors, and vendors Manage and maintain vendor relationships and onsite services Oversee and respond to internal helpdesk tickets (e.g. Jira) Coordinate food programmes, onsite events, and team activities Handle mail, office supplies, and general logistics Track office attendance and occupancy metrics (workplace analytics) Manage facilities-related tasks and liaise with building management Ensure the office environment is clean, organised, and welcoming at all times Provide general administrative and ad hoc support as needed Contribute to a consistent workplace experience across global locations Support potential office moves or relocations Required Experience & Skills Proven experience in a workplace, office coordination, or facilities role Strong understanding of office operations and facilities management Experience delivering a high-quality workplace experience with a strong onsite presence Ability to manage vendors and oversee services effectively Experience coordinating events, food programmes, and employee engagement initiatives Comfortable using ticketing systems (e.g. Jira) or similar tools Knowledge of health & safety processes (desirable) Highly organised with strong attention to detail Proactive, self-sufficient, and able to identify and resolve issues independently Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title: PA / Receptionist / Executive Assistant Location: Trowbridge, Wiltshire Salary: Competitive Job Type: Permanent, Full Time About us: The key objective of the role is to assist with the efficient, effective running of the practice and ensuring that clients are served well, the team is working productively and harmoniously, and contributing to the profitability and success of the practice. About the role: The Role of the PA is primarily to assist the partners in managing the practice and in fulfilling their roles. The role of the receptionist is to be the front of office. The role of the Executive Assistant is to support the partners in ensuring the smooth running of the office and the premises. The role may also involve providing administration and support generally as and when required. This will include admin support to the Compliance Officer and the Money Laundering Reporting Officer. PA Duties: Scheduling appointments for the financial planners and partners, and clients and confirming appointments, and managing calendars. Reminding financial planners of appointments and ensuring that the technical team have prepared the necessary documentation in good time for the financial planners ahead of client appointments. Ensuring that the meeting room is booked and available for appointments and meetings, and that parking is available for visitors when needed. Ensuring all client reviews are scheduled and letters to clients are sent in good time and followed up when not responded to by clients. Requesting the clients bring all necessary documentation, I.D., cheques, etc to meetings as are required. Responding to and composing email communications on behalf of the financial planners and partners and assisting them generally in managing email volume. Dealing with correspondence and report production and etc for the financial planners and partners, including dictation and etc. Ensuring the Partners are not disturbed by external telephone calls during their prime time and ensuring, as far as possible, they return essential calls. Managing client satisfaction questionnaires. Issuing greeting cards to clients on their birthday and at Christmas. General PA responsibilities as and when required. Assisting the Technical Support Team at peak periods with general administrative support. Receptionist Duties: Ensuring that all incoming telephone calls are dealt with in an appropriate manner and ensuring that, as far as possible, telephone calls are returned. Ensuring that the answering machine is set and any messages left are dealt with. Meeting, greeting and welcoming all clients and other visitors to the office and ensuring that they are provided with refreshments. Clearing and tidying of meeting room following meetings in readiness for next use. Arranging refreshments and the preparation of buffet lunches for client meetings and other meetings. Ensuring that incoming mail is opened promptly each morning and ensuring that the mail is recorded and distributed. Ensuring that all outgoing mail is dealt with appropriately and recorded. Executive Assistant Duties: Taking responsibility for the smooth running of the office generally and management of junior staff. Maintaining the schedule of office and property projects/jobs/maintenance/repairs/servicing. Arranging and overseeing office cleaning, office repairs and maintenance in conjunction with the Partners. Arranging for visits by consultants (IT and otherwise) from time to time as necessary and scheduling appointments with staff accordingly. Ensuring that good office procedures are implemented to ensure the financial planning process progresses efficiently and effectively. Procuring office supplies economically, checking delivery notes, approving invoices for office supplies, and liaising with the accounts administrator. Preparing agendas for team meetings in conjunction with the Partners, taking minutes of meetings and circulating action points. Ensuring the work of general administration is undertaken efficiently and that all outstanding requests for information from clients and outside agencies are followed up (if asked for by Tech Team). Providing support to the Partners in the areas of health and safety, compliance, HR, completion of staff records, CPD records, analysis of data and as generally is necessary directed. Annual appraisal management and oversight. Compliance Administration: - Support the MLRO and Compliance Officer with their roles. - Recording and reporting the Planners CPD. - Monitoring of compliance registers, monthly. - Preparing internal compliance policies such as Data Protection, Training & Competence, Anti-Money Laundering, TCF. - Preparation of all internal compliance documents and updated as necessary with legislation. - Ensure annual tests are carried out by staff in relation to training in Data Protection, Anti-Money Laundering, TCF and etc. - Liaising with external compliance support. Premises Management: - Central point of contact for Tenants. - Point of contact for office letting enquiries and viewings. - Oversee facilities management, including maintenance, cleaner, boiler servicing, IT, telecoms and etc. Human Resources: - Supporting the Partners with all HR matters. - Manage and log all holiday requests and recording of sickness absence and etc. - Management of appraisals, from scheduling to completion. - First Aid and supplies of first aid materials. About you: - Being well organised and having the ability to organise the work of others. - Being able to work on own initiative without supervision. - Being able to work as part of a team. - Possessing the ability to work under pressure. - Having a fine attention to detail and taking a pride in one's work. - Having the ability to identify and correct errors in the work of others. - Having excellent oral and written communication skills and high standards of personal presentation. - Having excellent typing and IT skills. - Being competent in the use of Microsoft Office software (Word, Excel, PowerPoint, Outlook and databases). - Demonstrating values that reflect personal and business integrity, honesty, openness, accountability and responsibility. - Be admired and respected by clients and team members alike. - The role involves flexibility and the need for personal development by training and qualification, as necessary. What we offer: Personal development by training and qualification, as necessary. Additional Information: The role involves providing administration and support generally as and when required. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of; Personal Assistant, Executive Assistant, EA, Receptionist, Office Manager, Practice Manager, Administrative Officer, Financial Services Admin, Front of House, and Facilities Coordinator also be considered for this role.

An exciting opportunity has arisen for an enthusiastic and organised Service Coordinator / Administrator to join a busy and dynamic maintenance and facilities team. The successful candidate will play a key role in coordinating day-to-day operations, supporting service delivery, and ensuring excellent customer service standards are maintained at all times. Key Responsibilities Record and maintain accurate information from operatives, subcontractors, clients, and internal teams. Ensure all internal systems and databases are updated with relevant and accurate information. Respond to emails and manage shared inboxes in a professional and timely manner. Support management teams in planning and coordinating daily works schedules. Allocate operatives and subcontractors based on skill set, availability, location, and job priority. Monitor appointments and ensure works are completed efficiently while minimising travel time and downtime. Carry out customer satisfaction surveys and assist with compiling monthly performance reports. Order materials and equipment as required. Escalate issues and provide feedback to management where necessary. Support the delivery of excellent customer service and maintain positive relationships with clients and customers. Experience & Skills Strong working knowledge of Microsoft Office, including Word and Excel. Accurate keyboard and data entry skills. Good organisational and communication skills. Ability to prioritise workloads and work effectively in a fast-paced environment. Understanding of scheduling, coordination, or administration processes. Basic knowledge of building maintenance or trade environments would be advantageous. Good geographical awareness and route-planning understanding. Hours 8am 5pm Monday to Friday Benefits 34 days annual leave including bank holidays, increasing with length of service. Option to buy or sell annual leave. Life insurance. Electric vehicle salary sacrifice scheme. Cycle to Work scheme. Discounted gym membership. Employee recognition and long-service reward schemes. Company pension scheme. Access to health, wellbeing, and support services. Uniform and safety equipment provided where applicable. Referral bonus scheme.

We are currently recruiting on behalf of a well-established and growing fire & security company based in Bolton, who are looking to appoint an organised and proactive Scheduler to support their busy operations team. This is a fantastic opportunity for someone with strong scheduling and administration experience who enjoys working in a fast-paced environment and delivering excellent customer service. As a Scheduler , you would be the central point of contact between customers, engineers, and internal departments, you will play a key role in ensuring service operations run efficiently and effectively. Benefits: Salary up to 32,000 depending on experience Monday to Friday working hours Office-based role in Bolton Full training provided on internal systems and processes Supportive and friendly working environment Key Responsibilities: Coordinate and schedule engineers for planned preventative maintenance (PPM), reactive call-outs, remedial works, and installations Liaise with customers to arrange appointments and confirm attendance Manage service jobs from booking through to completion and invoicing Ensure all engineer reports, certificates, and job documentation are completed accurately and submitted on time Raise quotations for remedial works and follow up on approvals Monitor engineer workloads and adjust schedules where required Order materials and parts while maintaining stock control records Act as the first point of contact for customer queries and incoming service calls Provide regular updates to customers regarding engineer attendance, job progress, and outstanding works Support the wider service department with general administration duties Experience Required: Previous experience within a Service Coordinator, Scheduler, or Service Administrator position Experience in the fire and security sector Excellent organisational skills with the ability to manage multiple tasks simultaneously Strong communication and customer service skills Confident using Microsoft Office and CRM/service management systems Ability to work effectively under pressure and prioritise workloads Experience within the fire & security, engineering, facilities management, or maintenance sector is highly desirable If this sounds like you, please apply today!

Workspace Coordinator Hammersmith Monday to Friday 9am-5pm 15.50 per hour We are seeking a proactive, highly organised and hands-on Workspace Coordinator to support the smooth running of a busy and fast-paced office environment. This is a varied and people-focused role where you will act as a key point of contact for a thriving office of approximately 150 employees. Working closely alongside the Office Manager, you will support the day-to-day running of the workplace, helping to deliver a professional, welcoming and efficient environment for staff and visitors alike. From managing front-of-house operations and meeting spaces to coordinating facilities, catering, events and workplace services, you will play an important role in creating a positive workplace experience. Key Responsibilities: Welcoming visitors and managing front-of-house operations Coordinating meeting rooms, bookings and workspace requirements Organising catering, refreshments and workplace hospitality Supporting internal meetings, team events and office activities Managing post, couriers, printing and office supplies Arranging taxis and responding to day-to-day workplace requests Supporting the Office Manager with workplace and facilities coordination Coordinating facilities services and office maintenance requirements Managing visitor access, passes and workplace presentation standards Ensuring communal areas remain organised, professional and well-maintained Supporting the overall employee and visitor workplace experience The Successful Candidate Will Have: Previous experience within a workplace, office coordination, facilities, reception or administrative role Excellent organisational and multitasking abilities A proactive, solutions-focused approach with strong attention to detail Confidence working in a fast-paced and changing environment Strong communication and interpersonal skills A professional, approachable and customer-focused manner This is an excellent opportunity for someone who enjoys being at the heart of a busy workplace, working collaboratively with an experienced Office Manager, and takes pride in delivering an outstanding office experience within a dynamic corporate environment. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Role: Project Coordinator Location: Portsmouth (Cosham) Salary: Up to £33,000 p/a Role Purpose An opportunity has arisen for a Project Coordinator to support the delivery of planned and reactive engineering projects across water and wastewater sites within a major utilities framework. Working closely with Project Managers and operational teams, the Project Coordinator will play a key role in ensuring projects are effectively coordinated and supported throughout their lifecycle. The position combines project administration, documentation management, resource coordination, and office-based operational support, helping to ensure projects are delivered efficiently and in accordance with client and business requirements. A key priority of the role will be supporting project handover, takeover, and close-out processes, ensuring all project documentation is accurately prepared, maintained, and completed. The Role This is a hybrid position based in Portsmouth, with an expectation of four days per week in the office and one day working from home, subject to business and client requirements. During the initial onboarding period, full-time office attendance will be required to support training and integration into the team. The role requires a strong office presence to support reactive operational activities and provide day-to-day assistance to project and site teams. Occasional travel to project and client sites may be required. Key Responsibilities Support the management and coordination of project handover, takeover, and close-out documentation. Assist Project Managers with the creation, maintenance, and governance of project documentation throughout the project lifecycle. Produce, maintain, and organise site filing systems and project records to support site delivery teams. Respond to reactive project requirements, ensuring key personnel are notified and activities are coordinated effectively. Assist commercial teams by providing supporting documentation for new orders, project variations, and contractual changes. Support Project Managers with project expenditure tracking and reporting requirements. Coordinate accommodation, travel, and logistical arrangements for operational teams. Monitor and support labour resource planning across the region. Liaise with internal departments, suppliers, subcontractors, and client representatives to support project delivery. Assist with the preparation of project reports and performance information. Ensure office facilities remain organised, stocked, and operational to support business needs. Support compliance with project governance procedures and environmental responsibilities. Skills & Experience Essential Previous experience in a Project Coordinator, Project Administrator, Contracts Administrator, or similar support role. Strong organisational and administrative skills with excellent attention to detail. Experience managing documentation and maintaining accurate records. Excellent communication and stakeholder management skills. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Ability to manage multiple priorities and work effectively in a fast-paced environment. Proactive and organised approach with a willingness to take ownership of responsibilities. Desirable Experience working within engineering, construction, utilities, infrastructure, or a similar project-based environment. Experience supporting project governance and document control processes. Knowledge of project planning software such as Microsoft Project. Ability to analyse project performance information and assist with reporting. Full UK Driving Licence. What We're Looking For The successful candidate will be highly organised, dependable, and proactive, with a strong focus on delivering high-quality administrative and project support. They will be comfortable working closely with operational teams, managing competing priorities, and ensuring project documentation and coordination activities are completed to a high standard. This role would suit someone who enjoys being at the centre of project activity, supporting multiple stakeholders, and helping teams deliver successful outcomes through effective organisation and coordination. How to Apply To apply, please submit an up-to-date CV. For any questions regarding the role, candidates can contact: (url removed)

Company Profile CBRE's Global Workplace Solutions delivers end-to-end facilities management, engineering services, project management, and workplace support. Our teams combine technical expertise with a commitment to service excellence, innovation, and compliance. Through our engineering talent, digital tools, and focus on ESG and sustainability, CBRE helps clients reduce risk, drive performance, and enhance the workplace experience for their people. Job Title: Fleet Administrator & Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Fleet Administrator & Helpdesk Coordinator to join the team located in Southampton . We are looking for a proactive and organised Helpdesk & Fleet Coordinator to join our team. This is a varied role combining facilities helpdesk coordination with fleet administration, supporting the smooth day-to-day operation of our contract, including financial processing. You'll act as a key point of contact for service requests while also ensuring our fleet remains compliant, well-maintained, and efficiently managed. Role Summary: Fleet Administration Maintain fleet records including servicing, MOTs, and compliance documentation Coordinate vehicle servicing, repairs, and inspections Liaise with suppliers and leasing providers Track mileage, fuel usage, and fleet performance Support driver compliance and documentation checks Assist with incident reporting and insurance processes Helpdesk Coordination: Manage incoming calls and emails, logging requests accurately in the CAFM system Allocate and track reactive maintenance jobs in line with SLAs Liaise with engineers, subcontractors, and internal teams to ensure timely completion of works Provide regular updates to stakeholders and maintain clear job records Monitor performance reports (e.g. SLA/due-to-breach) and take proactive action Support customer feedback and complaint resolution processes Experience Required: Experience in a helpdesk, facilities, or administrative role Strong organisational skills and ability to manage multiple tasks Confident communicator with a customer focused approach Good IT skills (Excel, Word, CAFM systems desirable) Fleet administration experience (desirable but not essential) High attention to detail and a proactive mindset

Are you ready to make a tangible impact in a dynamic environment? A leading company in the Facilities Management sector is seeking a Commercial Coordinator in Birmingham. This role is crucial in managing contracts effectively, ensuring smooth operations and financial accuracy. The Role As the Commercial Coordinator, you ll: - Support the day-to-day commercial management of contracts. - Assist with financial administration, including raising purchase orders and processing invoices. - Monitor budgets, costs, and contract performance. - Produce reports and maintain accurate records. - Ensure compliance with contractual and company procedures. You To be successful in the role of Commercial Coordinator, you ll bring: - Previous experience in a commercial, finance, or administrative role. - Strong organisational and communication skills. - Good attention to detail and ability to manage data/reporting. - Willingness to complete BPSS clearance. What's in it for you? This role offers the chance to gain valuable experience within a well-established organisation, known for its commitment to quality and efficiency. - Hourly rate of £16.50 £17.50 per hour via umbrella, depending on experience. - Flexible start times to support work-life balance. - Hybrid working: Work from home every Friday. Apply Now! To apply for the position of Commercial Coordinator, click Apply Now and send your CV to Sabah Lodhi. Interviews are ongoing, so don't miss your chance to join this leading company.

is a leading provider of life safety solutions, specialising in the installation, commissioning and maintenance of fire detection, emergency lighting and integrated life safety systems. As part of the wider Group, is committed to protecting people and property through strong technical expertise, reliable service delivery and excellent customer care. We are now looking for a Fire & Security Customer Compliance Manager to support our service operations and strengthen the way we manage customer compliance, reporting, subcontractor performance and service governance. The Role This is a key customer compliance and service governance role, reporting directly to the Service Director. The successful candidate will act as a customer compliance champion across Service Operations, helping to ensure that customer servicing, appointment booking, report issue, remedial follow-up, subcontractor performance and contractual SLA requirements are monitored, controlled and escalated where required. The role will work across Service, Small Works, Sales/Renewals, subcontractors and regional service teams to make sure customer compliance risks are visible, actioned and reported clearly. The role covers the companies Service Operations across all regions, including the North East, Midland & North and Southern regions. Key Responsibilities Act as the customer compliance champion across the companies Service Operations. Monitor customer compliance across planned preventative maintenance, service activity and remedial works. Produce and improve standardised customer compliance reports covering serviced assets, PPM status, outstanding reports, remedials and compliance risks. Track appointments, reports, remedial actions and customer requirements that are outside agreed standards. Support the business in ensuring contractual SLAs are monitored and escalated where necessary. Liaise with subcontractors regarding appointment dates, report turnaround, documentation quality and compliance outputs. Work closely with the Small Works Manager to ensure remedials are visible, tracked and progressed where they affect customer compliance. Support the Sales & Renewals Coordinator with the onboarding of new customers, ensuring service requirements, reporting expectations and compliance obligations are captured. Conduct administration quality audits across customer records, job notes, reports, asset information and remedial tracking. Support internal, financial and external compliance audits, including BAFE, ISO 9001 and ISO 14001. Provide clear compliance updates to the Service Director, highlighting risks, overdue actions and areas requiring escalation. Help improve processes, reporting standards and customer visibility across the service operation. What We Are Looking For We are looking for someone who is highly organised, confident with detail and able to work across multiple teams to get things done. You will need to be comfortable working with customer information, service records, subcontractor updates, reports, compliance requirements and deadlines. You should be able to identify risks, follow up actions and communicate clearly with internal teams, customers and external providers. Skills and Experience Essential: Ability to operate at Manager Level with Senior Internal and External Stakeholders Strong attention to detail and excellent organisational skills. Confident written and verbal communication skills. Ability to manage multiple priorities, deadlines and follow-up actions. Experience preparing reports, tracking actions or monitoring service performance. Comfortable working with internal teams, subcontractors and customers. Proactive approach to resolving issues and escalating risks. Strong IT skills, including ability to analyse data using excel. Preferred: Experience within the fire and security industry . Experience in a life safety, facilities management, compliance, technical service or maintenance environment. Understanding of planned preventative maintenance, remedial works, service reporting or SLA management. Awareness of BAFE, ISO 9001, ISO 14001 or similar audit/compliance frameworks. What Success Looks Like Success in this role will be measured by: Improved customer compliance visibility. Accurate and timely customer compliance reporting. Reduction in overdue appointments, missing reports and unresolved compliance actions. Better tracking of remedials from identification through to completion. Improved subcontractor follow-up and documentation standards. Stronger audit readiness across service records and customer compliance evidence. Fewer customer escalations linked to reporting, communication or compliance visibility. A smoother onboarding process for new service customers. Why Join Us? This is an opportunity to play an important role in a business where compliance, customer service and operational discipline really matter. You will work directly with the Service Director and across the wider service operation, helping improve the way it protects customers, manages risk and demonstrates service compliance. For someone with strong organisation skills, a customer-focused mindset and experience in fire and security, life safety, compliance or technical service environments, this is a role with real influence and purpose.

Job Description: Logistics Coordinator & HR Administrator Company: Genesis Technology Services Ltd Department: Human Resources & Administration Reporting To: HR & Administration Manager Location: Peterborough, UK (Head Office - Fully On-Site) Contract Type: Full-Time, Permanent Working Hours: Monday to Friday, 9:00am 5:30pm Role Overview We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR & Administration team on a fixed-term basis to cover maternity leave. This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations. The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated administration. Key Responsibilities 1. HR Administration & Employee Lifecycle • Act as the first point of contact for HR queries (phone, email, and in-person). • Support employees and managers with HR policies, terms, and procedures. • Manage end-to-end employee lifecycle administration: o Onboarding (offer letters, contracts, background checks, welcome packs) o Employee changes (amendments, promotions, contract updates) o Offboarding (leavers documentation, exit process, references) • Maintain accurate employee records in HR systems and files. • Ensure all HR documentation is compliant with UK employment law and company policy. • Manage Right to Work documentation, visas, and work permits tracking. 2. HR Systems & Data Management • Maintain and update HR information systems. • Provide first-line support for HR system queries and escalate where necessary. • Maintain accurate employee master data and HR trackers. • Produce basic HR reports (absence, headcount, turnover, attendance). 3. Recruitment & Onboarding Support • Support the recruitment process including job postings and agency coordination. • Assist with interview scheduling and candidate communications. • Prepare recruitment reports and updates for the HR team. • Coordinate onboarding and induction programmes. 4. HR Processes & Compliance Support • Maintain HR documentation in line with audit and compliance requirements. • Support absence tracking, including sickness and family leave. • Assist in ensuring compliance with HR policies and UK employment regulations. • Maintain records for contractors, insurance compliance, and HR governance. 5. Office & Logistics Administration • Manage office supplies, stationery, and catering orders. • Oversee incoming and outgoing mail, deliveries, and couriers. • Coordinate IT equipment logistics (collections, deliveries, tracking). • Maintain visitor logs and ensure office security procedures are followed. • Manage employee ID cards (issue, replacement, tracking). • Support management of company vehicles, bookings, and accommodation. • Liaise with cleaning and facilities providers to maintain office standards. 6. Finance & Operational Support • Support invoice preparation and processing where required. • Assist with tracking and resolving customer/payment queries (e.g. van hire, services). • Maintain records of attendance and scheduling diaries. • Ensure accurate documentation across operational processes. 7. Employee Engagement & HR Projects • Support HR initiatives including engagement, wellness, and diversity programmes. • Assist with company events, townhalls, and internal communications. • Contribute to HR projects and continuous improvement initiatives. • Support development of policy FAQs and employee guidance documents. Skills & Experience Essential • Previous experience in an HR administrative or HR support role. • Strong organisational and time management skills. • Excellent communication skills (written and verbal). • High attention to detail and accuracy. • Strong IT skills, particularly Microsoft Excel and Office Suite. • Ability to handle confidential information professionally. • Experience supporting and administering HR policies and processes. • Experience using HR management systems/platforms and maintaining accurate employee data. • Good understanding of payroll administration processes and payroll-related coordination. Desirable • CIPD Level 3 (or working towards). • Experience with HR systems. • Exposure to recruitment or office administration/logistics support. Personal Attributes • Reliable, punctual, and proactive. • Able to manage multiple priorities in a fast-paced environment. • Strong team player with a can-do attitude. • Comfortable working both independently and collaboratively. Additional Notes This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment.

A high-growth construction business based in Whiteley is seeking an organised, proactive and people-focused Office Manager to support the smooth running of its busy head office. The company delivers large-scale fa ade, cladding and building safety projects nationwide and is widely recognised for its progressive culture, strong performance and outstanding service. With turnover forecast to reach close to 80 million this year and a secured pipeline stretching into future years, the business continues to scale at pace. This role is ideal for someone who enjoys variety, takes pride in helping others and thrives in a fast-paced environment. Whilst previous Office Manager experience would be advantageous, the business is open to candidates from strong administrative, office support, PA or coordination backgrounds who can demonstrate excellent organisation, initiative and a genuine desire to contribute to a positive workplace culture. You will become a central figure within the business, supporting employees across all departments, ensuring the office operates efficiently and helping to create a welcoming and engaging environment for staff, visitors and clients alike. Office Manager Salary & Benefits 30,000 to 40,000 DOE 25 days holiday rising to 30 with loyalty incentives Company bonus schemes Department social budgets and regular team events Mentor scheme, internal training and access to external courses including Udemy Critical illness cover and death in service cover Modern office facilities including a stocked kitchen and collaborative workspace Supportive, energetic culture focused on excellence, progression and personal development Long-term career growth opportunities in a rapidly scaling business Office Manager Overview Take ownership of the day-to-day running of the Whiteley head office Act as a key point of contact for employees, visitors, clients and suppliers Coordinate meeting rooms, visitor management and office activities Organise travel, accommodation and logistical arrangements for staff as required Support the onboarding of new employees, ensuring workspaces, equipment and introductions are arranged in advance Coordinate meetings, diaries and schedules using Microsoft Outlook and Outlook Bookings Assist with internal events, social activities, training sessions and wider employee engagement initiatives Maintain office supplies, facilities and general workplace organisation Provide administrative support to senior leaders and department managers where required Work closely with teams across finance, commercial, design, HSEQ and operations Identify opportunities to improve office processes, efficiency and employee experience Promote a positive, professional and people-focused office environment Office Manager Requirements Previous experience within an Office Manager, Office Coordinator, Team Administrator, Personal Assistant, Executive Assistant or similar office-based role Strong IT skills including Microsoft Outlook, Outlook Bookings, Teams, Word and Excel Experience coordinating meetings, diaries, travel arrangements and general office administration Excellent organisational skills with the ability to manage multiple priorities simultaneously Strong attention to detail and a proactive approach to problem solving Confident communication skills with the ability to build positive relationships at all levels Self-motivated, organised and comfortable working independently when required Positive, enthusiastic and willing to take ownership of tasks both large and small A genuine interest in supporting people and contributing to a positive workplace culture Commutable to Whiteley and happy to be office based full-time Bennett and Game Recruitment are a multi-disciplined technical recruitment agency based in Chichester, West Sussex operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying you are granting us consent to process your data, contact you about the services we offer, and submit your CV for the role you have applied for.

Centre Assistant / Front of House Coordinator Fareham, Hampshire £24,785 6-Month Fixed Term Contract Hours: 37.5 hours per week Working Pattern: Monday to Friday, 8:30am - 5:00pm Contract: 6-Month Fixed Term Contract (Immediate Start Available) About the Role We are seeking a Centre Assistant / Front of House Coordinator to join a busy and professional business centre in Fareham on a 6-month fixed term contract. This is a varied and people-focused role, ideal for someone with a background in customer service, hospitality, retail, reception, front of house or office administration who is looking to develop their career in a professional office environment. You will be the first point of contact for clients and visitors, ensuring a welcoming and professional experience while supporting the smooth day-to-day running of the centre. Working closely with the Centre Manager, you will be involved in front of house operations, client services, administration and facilities support , making this a great opportunity for someone who enjoys variety and responsibility. Key Responsibilities Front of House & Client Services Welcome clients, visitors and contractors in a friendly and professional manner Act as the first point of contact for enquiries Build strong relationships with clients and their teams Support client onboarding and departures Assist with day-to-day client requests and queries Help create a positive and professional business environment Support client events and engagement activities Centre Operations & Facilities Support Ensure the business centre is clean, presentable and well maintained Prepare offices, meeting rooms and communal areas for client use Manage incoming post and deliveries Replenish refreshments and office supplies Support basic maintenance and liaise with contractors when required Follow Health & Safety procedures and standards Administration & Reporting Maintain accurate occupancy and client records Update internal systems and reports Support business rates administration and council correspondence Assist with general office administration and ad hoc tasks About You We are looking for someone who enjoys working in a customer-facing environment and takes pride in delivering great service. You will ideally have experience in: Customer Service Hospitality or Retail Reception / Front of House Office Administration Facilities or Business Support roles You will also have: Strong communication and interpersonal skills A professional and friendly approach Good organisational skills and attention to detail Confidence using Microsoft Office and general systems (training can be provided) A proactive and reliable attitude Ability to manage multiple tasks in a busy environment A strong focus on customer experience What's on Offer £24,785 per annum Monday to Friday - no weekends Full-time, 37.5 hours per week 6-month fixed term contract with immediate start available Friendly and supportive team environment Modern, professional business centre setting Great exposure to client services, operations and facilities Apply Now If you have experience as a Receptionist, Front of House Assistant, Customer Service Advisor, Office Administrator, Hospitality Team Member or Facilities Assistant , we would love to hear from you. Apply today to join a professional and customer-focused organisation in Fareham on a 6-month fixed term contract.

Job Title: Trainee Contract Manager Location: SG1 4QX - Stevenage, Hertfordshire Salary: Competitive Job Type: Full time, Permanent Working Hours: 40 Hours Per Week, Monday to Friday 08:00 - 17:00 About us: Garrard Building and Construction Ltd is a family run construction company established in 1946. The Company specialises in building repair and renovation to domestic and commercial properties within an approximate 50-mile radius of our offices in Stevenage, Hertfordshire. We are a specialist construction and property repair company delivering insured building repairs on behalf of insurers, loss adjusters, housing providers, and private clients. Our projects range from minor reinstatement works to major property repairs following subsidence, fire, flood, escape of water, impact, and other insured events. We pride ourselves on delivering high-quality repairs, excellent customer service, and efficient project management. About the Role: The Assistant Contract Manager will provide administrative, operational, and project support to multiple Contract Managers and repair teams across a portfolio of insured building repair projects. The role is ideal for an organised and proactive individual looking to develop a career in construction management, insurance reinstatement, and project delivery. The successful candidate will assist in coordinating projects from instruction through to completion, ensuring works are delivered safely, efficiently, within budget, and to the required quality standards while maintaining excellent communication with clients, customers, subcontractors and suppliers. Career Development This role offers an excellent opportunity to develop within a growing construction business, with progression opportunities into Contract Management, Project Management, Surveying, or Operations Management roles. Main Duties & Responsibilities: Contract & Project Support Provide day-to-day support to Contract Managers across multiple live projects Assist with planning, scheduling, and coordinating repair works Monitor project progress and update internal management systems Support the preparation of work programmes and project documentation Assist in managing project costs and monitoring budgets Help ensure projects are completed within agreed timescales and service level agreements Client & Stakeholder Communication Act as a point of contact for clients, customers, loss adjusters, and subcontractors Provide regular updates regarding project progress Respond to customer queries and assist in resolving issues promptly Support the management of customer expectations throughout the repair process Commercial & Administrative Duties Raise purchase orders and subcontractor instructions Assist with valuations, variations, and invoicing processes Maintain accurate project records and documentation Support the preparation of reports and performance data Ensure all project files are up to date and compliant Health, Safety & Compliance Assist in ensuring projects comply with company health and safety procedures Maintain records relating to risk assessments, method statements, and site documentation Support compliance with company policies, insurance requirements, and industry regulations Promote safe working practices across all projects Operational Support Assist with general project administration Assist with material ordering and delivery schedules Support site inspections and quality control processes where required Work collaboratively with all other team members About you: Essential Previous experience in an administrative, coordinator, assistant project management, or construction support role Strong organisational and time management skills Excellent communication and customer service abilities Good IT skills including Microsoft Office (Word, Excel, Outlook) Ability to manage multiple tasks and priorities simultaneously Strong attention to detail and accuracy Full UK driving licence Desirable Experience within construction, property maintenance, facilities management, or insurance reinstatement Knowledge of insured building repairs and claims processes Understanding of construction contracts and project management principles Experience using job management or construction software systems Personal Attributes Professional and customer-focused Proactive and willing to learn Able to work effectively both independently and as part of a team Strong problem-solving skills Adaptable and capable of working in a fast-paced environment Positive attitude with a commitment to delivering excellent service Benefits: The benefits package includes a standard entitlement of 20 days paid holiday per year (in addition to the 8 UK Bank and Public holidays) and access to a pension scheme following a qualifying period. Please click the APPLY button to send your CV and Cover Letter for this role. The Company is committed to diversity and equality of opportunity for all and is opposed to any form of less favourable treatment and harassment on the grounds of all the 'protected characteristics' as identified by the Equality Act 2010. Candidates with experience or relevant job titles of; Project Coordinator, Site Administrator, Construction Planner, Insurance Reinstatement, Property Maintenance Coordinator, Assistant Contracts Manager, Building Repair Coordination, Works Scheduler, Subcontractor Management, Claims Handling, Construction Admin, Facilities Coordinator, Project Support Assistant, RAMS (Risk Assessments & Method Statements), and Building Services Coordinator may also be considered for this role.

Travel & Events Coordinator Location: Milton Keynes Salary: 14.50 per hour Contract: Temporary Assignment - 3 Months Start Date: Monday (Immediate Start Available) Hours: Monday to Friday, Full-Time Join a Busy and Dynamic Team Omnia Resourcing is currently recruiting for an experienced Travel & Events Coordinator to join our client on a temporary 3-month assignment. This is an excellent opportunity for a highly organised administrator who thrives in a fast-paced environment and enjoys coordinating travel, events, diaries, and business support activities. The successful candidate will play a key role in ensuring the smooth planning and coordination of travel arrangements, meetings, internal events, and day-to-day administrative support. What You'll Be Doing As a Travel & Events Coordinator, your responsibilities will include: Booking domestic and international flights, hotels, and travel arrangements. Coordinating transport and logistics for employees, visitors, and stakeholders. Managing and supporting multiple calendars and meeting schedules. Organising meeting rooms, conference facilities, and event venues. Arranging catering and hospitality requirements for meetings and events. Supporting the planning and delivery of internal events, workshops, and business meetings. Preparing meeting documentation, agendas, and presentations where required. Maintaining accurate records and travel schedules. Liaising with suppliers, travel providers, and internal departments. Providing general administrative support to senior managers and business teams. Managing changing priorities and responding to urgent requests professionally and efficiently. What We're Looking For Previous experience in an Administrative Coordinator, Travel Coordinator, Events Coordinator, Executive Assistant, or similar role. Strong organisational and planning skills with excellent attention to detail. Experience booking travel, accommodation, and coordinating diaries. Excellent communication skills with a professional and confident approach. Ability to manage multiple tasks and deadlines simultaneously. Strong problem-solving skills and the ability to work independently. Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel. A proactive and flexible attitude with a customer-focused approach. What's On Offer 14.50 per hour. Immediate start available. 3-month temporary assignment. Monday to Friday working pattern. Opportunity to work within a professional and supportive environment. Varied and engaging role with exposure to multiple areas of the business. Apply Now If you are an organised and proactive administrator with experience coordinating travel, events, and business support activities, we'd love to hear from you. Apply today to be considered for an immediate start.

Operations Coordinator Job Location: Poole, Dorset Job Type: Permanent Salary: Up to £29,000 per annum Hours: 37.5 hours per week, Monday Friday 9.00am 5.00pm Benefits: 33 days holiday (inc Bank holidays), Company pension; Free onsite parking; Company social events; Gym membership discount; Ongoing support, development and training We are currently recruiting for a well-established distributor based in Poole who are recruiting for an Operations Coordinator on a permanent basis. Within this role you will be supporting the operations team to ensure the smooth running of facilities, contractors, compliance activities, reporting, training coordination and day-to-day operational processes. Key duties will include; Operations: Provide day-to-day coordination and administrative support to the Operations team. Attend meetings and produce accurate meeting minutes, actions and follow-up documentation where required. Prepare operational reports, presentations and supporting documentation. Maintain accurate filing systems, records and operational documentation. Support continuous improvement initiatives and operational process reviews. Facilities: Obtain quotations for repairs, maintenance works and facilities-related services. Liaise with contractors, suppliers and service providers to ensure works are completed safely, efficiently and within agreed service levels. Coordinate contractor control processes, including site access, permits, inductions and supporting documentation where required. Coordinate contractor visits and maintain accurate contractor records. Maintain maintenance records, service schedules and contractor documentation. Monitor service contracts and supplier agreements to ensure documentation remains current and contracts do not expire. Health and Safety: Provide administrative support to the Health & Safety Manager. Maintain health & safety records, documentation and compliance trackers. Coordinate health & safety inspections, audits and scheduled compliance activities. Coordinate external training bookings where required. Maintain training records For this role you will have; Experience of working in an administration / coordination role Experience working in a health & safety, warehouse, logistics or manufacturing industry Excellent organisational and coordination skills High level of accuracy and attention to detail Ability to prioritise workload and manage multiple tasks Good IT skills, including Microsoft Office (Excel, Word, Outlook) Ability to gather, analyse and present operational data and KPI information For more information on this position, company or to apply for this role, please either contact our recruitment team on (phone number removed) or send your CV Those who have the right skills and experience, our aim is that you will hear back from us within 24 hours but due to the high number of applications we are receiving at present, we are unable to respond to every application individually so If you do not hear from us within 3 days, please assume that your application at this stage has not been successful. As new positions arise, we will review any applications already made to us and may contact you about other suitable roles. Resource Recruitment is an equal opportunities employer and is committed to a policy of treating all its employees and job applicants equally. It is the policy of the Company to take all reasonable steps to ensure that each applicant is assessed only in accordance on the basis of their qualifications, skills and abilities to perform the relevant duties without prejudice in regards to background, religion, ethnicity, age, sexual orientation, disability or gender. By completing our application process, you are authorising us as a Recruitment Agency to contact you in connection with your application by email and / or telephone & SMS under GDPR Article 6(1) (a) and you are also consenting to receiving information via the same means in relation to Resource Recruitment providing you with work finding services. Our Privacy Policy can be viewed on our website under the Privacy Policy tab on our website. Should you wish, you may opt out at any time.