Studio Coordinator / Practice Support Location: London / Hybrid - the team meets in the office on Mondays, with additional co-working days as needed Salary: £40,000-£45,000 depending on experience Team: 14 people, including a 12-person technical team Sector: Historic building conservation Reports to: Partners The Role We are a small, dedicated architectural practice specialising in the conservation, repair and adaptation of historic buildings. Our clients include the Royal Household, Historic Royal Palaces, Royal Botanic Gardens, Kew, the Old Royal Naval College Greenwich and Eton College. We are modernising how we work and are looking for someone who enjoys being at the centre of a busy, collaborative practice. We work on a hybrid basis, with the whole team in the London office on Mondays and otherwise working flexibly between site, home and co-working locations. The administration team has access to an office base in Twickenham. This is a broad practice co-ordination role focused on helping the practice run smoothly and stay on track. You will support the Partners and wider team by improving systems, co-ordinating resourcing and project information, supporting invoicing and forecasting, and ensuring priorities, actions and decisions are followed through and clearly communicated. This is not a traditional diary or inbox management role. The Partners generally manage these themselves. The Partner Support element is practical and light touch - helping with follow-ups, meeting preparation, document co-ordination and wider practice activities. The role is about helping the practice stay organised, aligned and progressing. What You'll Be Doing - Helping the Practice Run Smoothly Systems and processes You will lead the use of our task management software (Asana) and professional services software (Projectworks), supporting the team to use these consistently and effectively. You will introduce and embed improved ways of working - ensuring actions are tracked, information flows clearly, and the practice stays aligned. This includes identifying, prioritising and implementing key systems and processes, and ensuring they are used in practice. You will also ensure that decisions are followed through and clearly communicated across the practice. Resourcing You will lead on resource reporting through Projectworks, helping the Partners understand workload, capacity and upcoming project demands. Finance and invoicing You will support project invoicing and implement and maintain clear financial reporting and cash flow forecasting, giving the Partners visibility of the practice's financial position. Improving how we work You will identify improvements and help implement them across the team, improving clarity, consistency and efficiency. Bids and Clients Fee proposals and tenders You will co-ordinate fee proposals, expressions of interest and tender submissions, ensuring deadlines are met and Partners provide the necessary input. Client relationships You will help maintain regular contact with key clients, including periodic check-ins on satisfaction and future opportunities. Research and opportunities You will support research into new projects, clients and opportunities. Partner Support You will provide practical support to the Partners where needed, including: tracking and following up actions from meetings to ensure they are completed helping prepare agendas, notes and documents co-ordinating internal information supporting practice-wide events and workshops assisting with occasional personal administration where appropriate The role does not involve routine diary or inbox management. Working with the Office Manager You will work closely with our Office Manager. While they manage bookkeeping, VAT, payments and routine administration, your focus will be forward-looking: invoicing, forecasting, reporting, resourcing and overall practice co-ordination. What Success Looks Like In this role, success means helping the practice stay organised, aligned and on track - with clear visibility of workload, finances and priorities, and ensuring that actions and decisions are consistently followed through. This includes implementing and maintaining clear financial reporting and cash flow forecasting; identifying, prioritising and implementing key systems and ways of working; maintaining a consistent cadence of senior team meetings; ensuring actions are delivered each quarter; and ensuring priorities and updates are communicated clearly across the practice. Who We're Looking For We are looking for someone who is organised, proactive and confident working across a range of responsibilities. You will be: Confident with systems and technology - comfortable improving software and processes and helping others use them properly Highly organised - able to track actions, priorities and deadlines and ensure things move forward Comfortable with numbers - able to review budgets, invoicing, forecasts and resourcing data A strong communicator - clear, confident and able to follow through Detail-focused - producing accurate, well-presented documents and reports Practical and proactive - comfortable taking ownership Flexible - happy working in a small practice where priorities evolve Experience in architecture, construction, consultancy, heritage, design or another project-based professional services environment would be helpful, but not essential. Why Join Us? You will join a friendly, specialist architectural practice with a strong reputation in historic building conservation. We offer a hybrid working environment, a varied and trusted role, and the opportunity to make a real difference to how the practice is run. Your ideas for improving systems, reporting, processes and communication will be genuinely welcomed.
Jun 12, 2026
Full time
Studio Coordinator / Practice Support Location: London / Hybrid - the team meets in the office on Mondays, with additional co-working days as needed Salary: £40,000-£45,000 depending on experience Team: 14 people, including a 12-person technical team Sector: Historic building conservation Reports to: Partners The Role We are a small, dedicated architectural practice specialising in the conservation, repair and adaptation of historic buildings. Our clients include the Royal Household, Historic Royal Palaces, Royal Botanic Gardens, Kew, the Old Royal Naval College Greenwich and Eton College. We are modernising how we work and are looking for someone who enjoys being at the centre of a busy, collaborative practice. We work on a hybrid basis, with the whole team in the London office on Mondays and otherwise working flexibly between site, home and co-working locations. The administration team has access to an office base in Twickenham. This is a broad practice co-ordination role focused on helping the practice run smoothly and stay on track. You will support the Partners and wider team by improving systems, co-ordinating resourcing and project information, supporting invoicing and forecasting, and ensuring priorities, actions and decisions are followed through and clearly communicated. This is not a traditional diary or inbox management role. The Partners generally manage these themselves. The Partner Support element is practical and light touch - helping with follow-ups, meeting preparation, document co-ordination and wider practice activities. The role is about helping the practice stay organised, aligned and progressing. What You'll Be Doing - Helping the Practice Run Smoothly Systems and processes You will lead the use of our task management software (Asana) and professional services software (Projectworks), supporting the team to use these consistently and effectively. You will introduce and embed improved ways of working - ensuring actions are tracked, information flows clearly, and the practice stays aligned. This includes identifying, prioritising and implementing key systems and processes, and ensuring they are used in practice. You will also ensure that decisions are followed through and clearly communicated across the practice. Resourcing You will lead on resource reporting through Projectworks, helping the Partners understand workload, capacity and upcoming project demands. Finance and invoicing You will support project invoicing and implement and maintain clear financial reporting and cash flow forecasting, giving the Partners visibility of the practice's financial position. Improving how we work You will identify improvements and help implement them across the team, improving clarity, consistency and efficiency. Bids and Clients Fee proposals and tenders You will co-ordinate fee proposals, expressions of interest and tender submissions, ensuring deadlines are met and Partners provide the necessary input. Client relationships You will help maintain regular contact with key clients, including periodic check-ins on satisfaction and future opportunities. Research and opportunities You will support research into new projects, clients and opportunities. Partner Support You will provide practical support to the Partners where needed, including: tracking and following up actions from meetings to ensure they are completed helping prepare agendas, notes and documents co-ordinating internal information supporting practice-wide events and workshops assisting with occasional personal administration where appropriate The role does not involve routine diary or inbox management. Working with the Office Manager You will work closely with our Office Manager. While they manage bookkeeping, VAT, payments and routine administration, your focus will be forward-looking: invoicing, forecasting, reporting, resourcing and overall practice co-ordination. What Success Looks Like In this role, success means helping the practice stay organised, aligned and on track - with clear visibility of workload, finances and priorities, and ensuring that actions and decisions are consistently followed through. This includes implementing and maintaining clear financial reporting and cash flow forecasting; identifying, prioritising and implementing key systems and ways of working; maintaining a consistent cadence of senior team meetings; ensuring actions are delivered each quarter; and ensuring priorities and updates are communicated clearly across the practice. Who We're Looking For We are looking for someone who is organised, proactive and confident working across a range of responsibilities. You will be: Confident with systems and technology - comfortable improving software and processes and helping others use them properly Highly organised - able to track actions, priorities and deadlines and ensure things move forward Comfortable with numbers - able to review budgets, invoicing, forecasts and resourcing data A strong communicator - clear, confident and able to follow through Detail-focused - producing accurate, well-presented documents and reports Practical and proactive - comfortable taking ownership Flexible - happy working in a small practice where priorities evolve Experience in architecture, construction, consultancy, heritage, design or another project-based professional services environment would be helpful, but not essential. Why Join Us? You will join a friendly, specialist architectural practice with a strong reputation in historic building conservation. We offer a hybrid working environment, a varied and trusted role, and the opportunity to make a real difference to how the practice is run. Your ideas for improving systems, reporting, processes and communication will be genuinely welcomed.
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Jun 12, 2026
Full time
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Recovery Coordinator - North Yorkshire Horizons Location: Community based across the Harrogate district, office is at Bridge House, 1-2 Station Bridge, Harrogate Working Hours: 37 hours per week Contract Type: Permanent Salary: £25,877.80 - £34,240 per annum Please note: The salary listed reflects the full earning potential for this role click apply for full job details
Jun 12, 2026
Full time
Recovery Coordinator - North Yorkshire Horizons Location: Community based across the Harrogate district, office is at Bridge House, 1-2 Station Bridge, Harrogate Working Hours: 37 hours per week Contract Type: Permanent Salary: £25,877.80 - £34,240 per annum Please note: The salary listed reflects the full earning potential for this role click apply for full job details
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Jun 12, 2026
Full time
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Operations & Office Coordinator Salary: £28,000 to £34,000 per annum pro rata, dependent on experience Location: Near Lealholm, Whitby (YO21 2AA) Hours: Part-Time - 30 hours per week (4 or 5 days) Office Based - Own transport essential due to our rural location and limited public transport links Benefits include - £28,000 to £34,000 pro rata, dependent on experience - Employee Assistance Programme (EAP) - Funded CPD opportunities - Annual leave loyalty scheme - One day of birthday leave - Opportunities for progression - Regular team social events - Idyllic office location in the North York Moors National Park - Unlimited supply of your favourite tea, coffee and biscuits Are you the person who keeps everything running smoothly behind the scenes? Elf Marketing are looking for an organised and proactive Operations & Office Coordinator to join their growing team. Overview This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients. No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly. As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time. Role overview Responsibilities will include: Administration & Office Management Managing general office administration and operational tasks Answering incoming telephone enquiries Managing calendars, meetings and shared Outlook diaries Preparing company documentation and business records Managing incoming and outgoing post Ordering office supplies and refreshments Coordinating team meetings, events and socials Booking travel, accommodation and venues as required HR & People Support Supporting HR administration and maintaining employee records Managing annual leave and sickness records using BrightHR Liaising with external HR advisors and support providers Assisting with onboarding and employee documentation Supporting payroll preparation and administration Finance & Compliance Supporting bookkeeping and financial administration using Apron and Xero Assisting with invoices, expenses and internal reporting Maintaining compliance records and documentation Supporting GDPR and Health & Safety administration Coordinating statutory checks and business requirements Facilities & Business Support Coordinating office maintenance and supplier relationships Organising compliance servicing and inspections Supporting workshops and event administration Maintaining internal systems, trackers and reporting tools Providing wider administrative support across the business About You We're looking for someone who is: - Highly organised with excellent attention to detail - Proactive and able to use their initiative - Comfortable managing multiple priorities - Positive, approachable and enjoys supporting others - Confident communicating with people at all levels - Comfortable handling confidential information - A practical problem-solver who enjoys improving processes - Someone who takes ownership and sees tasks through to completion You will also have - Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role - Experience supporting HR administration, finance or compliance activities - Strong Microsoft Office skills, particularly Outlook, Word and Excel - Experience using cloud-based business systems - The ability to learn new systems quickly - Experience within a small business, agency or entrepreneurial environment would be advantageous Why Join Elf? This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow. Interested? We'd love to hear from you. Please apply with your updated CV. Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Jun 12, 2026
Full time
Operations & Office Coordinator Salary: £28,000 to £34,000 per annum pro rata, dependent on experience Location: Near Lealholm, Whitby (YO21 2AA) Hours: Part-Time - 30 hours per week (4 or 5 days) Office Based - Own transport essential due to our rural location and limited public transport links Benefits include - £28,000 to £34,000 pro rata, dependent on experience - Employee Assistance Programme (EAP) - Funded CPD opportunities - Annual leave loyalty scheme - One day of birthday leave - Opportunities for progression - Regular team social events - Idyllic office location in the North York Moors National Park - Unlimited supply of your favourite tea, coffee and biscuits Are you the person who keeps everything running smoothly behind the scenes? Elf Marketing are looking for an organised and proactive Operations & Office Coordinator to join their growing team. Overview This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients. No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly. As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time. Role overview Responsibilities will include: Administration & Office Management Managing general office administration and operational tasks Answering incoming telephone enquiries Managing calendars, meetings and shared Outlook diaries Preparing company documentation and business records Managing incoming and outgoing post Ordering office supplies and refreshments Coordinating team meetings, events and socials Booking travel, accommodation and venues as required HR & People Support Supporting HR administration and maintaining employee records Managing annual leave and sickness records using BrightHR Liaising with external HR advisors and support providers Assisting with onboarding and employee documentation Supporting payroll preparation and administration Finance & Compliance Supporting bookkeeping and financial administration using Apron and Xero Assisting with invoices, expenses and internal reporting Maintaining compliance records and documentation Supporting GDPR and Health & Safety administration Coordinating statutory checks and business requirements Facilities & Business Support Coordinating office maintenance and supplier relationships Organising compliance servicing and inspections Supporting workshops and event administration Maintaining internal systems, trackers and reporting tools Providing wider administrative support across the business About You We're looking for someone who is: - Highly organised with excellent attention to detail - Proactive and able to use their initiative - Comfortable managing multiple priorities - Positive, approachable and enjoys supporting others - Confident communicating with people at all levels - Comfortable handling confidential information - A practical problem-solver who enjoys improving processes - Someone who takes ownership and sees tasks through to completion You will also have - Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role - Experience supporting HR administration, finance or compliance activities - Strong Microsoft Office skills, particularly Outlook, Word and Excel - Experience using cloud-based business systems - The ability to learn new systems quickly - Experience within a small business, agency or entrepreneurial environment would be advantageous Why Join Elf? This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow. Interested? We'd love to hear from you. Please apply with your updated CV. Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Jun 12, 2026
Full time
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Are you a detail-driven Payroll professional looking to grow your HR experience? Join our dynamic retail team as a Part Time Payroll & HR Coordinator where you'll not only ensure people are paid accurately and on time but also play a key role in supporting the wider HR function. About the Role As a payroll coordinator, you'll take ownership of processing for stores and head office teams. You'll also get hands-on exposure to a variety of HR duties - from onboarding and employee record management to supporting day-to-day HR queries. This is a fantastic opportunity for someone who wants to develop a broader career in HR within a fast-paced retail environment. Key Responsibilities Process payroll accurately and on schedule for all employees. Manage payroll changes including new starters, leavers, and contract amendments. Ensure compliance with HMRC legislation, pensions, and statutory payments. Reconcile payroll reports and liaise with Finance for payment approvals. Maintain employee records in the HRIS and ensure data accuracy. Support HR with recruitment administration, onboarding, and absence tracking. Assist with HR projects and employee engagement initiatives. What You'll Bring Previous experience in payroll administration Pensions experience (desirable) A good understanding of payroll legislation and best practice. Strong attention to detail and excellent organisational skills. Proficiency in MS Excel A proactive approach and willingness to get involved in broader HR activities. What We Offer Competitive salary and benefits package. Opportunities for training and career development in both Payroll and HR. A friendly, supportive team culture within a growing retail brand. 51508FOR1 INDPAYS The Portfolio Group are acting on behalf of our client in recruiting for this position.
Jun 12, 2026
Full time
Are you a detail-driven Payroll professional looking to grow your HR experience? Join our dynamic retail team as a Part Time Payroll & HR Coordinator where you'll not only ensure people are paid accurately and on time but also play a key role in supporting the wider HR function. About the Role As a payroll coordinator, you'll take ownership of processing for stores and head office teams. You'll also get hands-on exposure to a variety of HR duties - from onboarding and employee record management to supporting day-to-day HR queries. This is a fantastic opportunity for someone who wants to develop a broader career in HR within a fast-paced retail environment. Key Responsibilities Process payroll accurately and on schedule for all employees. Manage payroll changes including new starters, leavers, and contract amendments. Ensure compliance with HMRC legislation, pensions, and statutory payments. Reconcile payroll reports and liaise with Finance for payment approvals. Maintain employee records in the HRIS and ensure data accuracy. Support HR with recruitment administration, onboarding, and absence tracking. Assist with HR projects and employee engagement initiatives. What You'll Bring Previous experience in payroll administration Pensions experience (desirable) A good understanding of payroll legislation and best practice. Strong attention to detail and excellent organisational skills. Proficiency in MS Excel A proactive approach and willingness to get involved in broader HR activities. What We Offer Competitive salary and benefits package. Opportunities for training and career development in both Payroll and HR. A friendly, supportive team culture within a growing retail brand. 51508FOR1 INDPAYS The Portfolio Group are acting on behalf of our client in recruiting for this position.
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Jun 12, 2026
Full time
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Jun 12, 2026
Full time
We are working with a Social Housing provider, who are looking to recruit a Compliance Manager As the Compliance Manager you will be managing a team of 6 compliance surveyors and assistants, covering gas, asbestos, fire, electrical, water hygiene (legionella), and Building Safety You will lead the day-to-day management of the appointed contractors, ensuring services, repairs and improvement works are completed on time, delivering value for money and a quality service to customers. You will provide support to teams across the business to ensure that requirements in relation to active building safety is communicated and delivered, and play an integral part in delivering the building safety policies and procedures, Duties will include: Line Management of Surveyors and Coordinators Contract Management FRA Management Asbestos Management We are looking for someone who has worked in a similar role for a Registered Social Housing Provider as Housing knowledge and experience is essential Ideally you will hold a P402 or P405 qualification, along with NEBOSH Health & Safety Management or other relevant qualifications A fire safety related qualification would be advantageous but not essential If you would like more information or to apply for this vacancy, please submit your CV, or contact Harvey Baker on
Ashberry Recruitment are looking for a Helpdesk Coordinator on a part-time basis, on a 6-month contract for our client based in Leeds. Hours Wednesday, Thursday, Friday 08 00 (30-minute break) The successful candidate will assist in managing and coordinating the reactive repair requirements for our clients properties. Key Responsibilities/Accountabilities To be the first point of contact for our clients, either via the Fix Flo Portal, phone, or email Log all reported Issues onto our in-house Fix Flo system Manage both reactive and planned works through to completion ensuring they are delivered with our set KPI s Liaise with contractors/suppliers and in-house handymen to ensure completion of all reported issues to a satisfactory and complaint standard Chase above where needed to ensure they meet our issued KPI s Work with finance team to ensure matchup between Issue References and PO s Assist to manage awarded project works from instruction to practical completion Ensuring complaints are escalated to the appropriate manager Assist in the preparation of monthly reports and statistics in line with housing association and landlord requirements First point of contact for third party vendors regarding operational issues Key Skills Excellent customer service skills Experience within a busy helpdesk/customer service/call centre environment Excellent Microsoft Office skills
Jun 12, 2026
Full time
Ashberry Recruitment are looking for a Helpdesk Coordinator on a part-time basis, on a 6-month contract for our client based in Leeds. Hours Wednesday, Thursday, Friday 08 00 (30-minute break) The successful candidate will assist in managing and coordinating the reactive repair requirements for our clients properties. Key Responsibilities/Accountabilities To be the first point of contact for our clients, either via the Fix Flo Portal, phone, or email Log all reported Issues onto our in-house Fix Flo system Manage both reactive and planned works through to completion ensuring they are delivered with our set KPI s Liaise with contractors/suppliers and in-house handymen to ensure completion of all reported issues to a satisfactory and complaint standard Chase above where needed to ensure they meet our issued KPI s Work with finance team to ensure matchup between Issue References and PO s Assist to manage awarded project works from instruction to practical completion Ensuring complaints are escalated to the appropriate manager Assist in the preparation of monthly reports and statistics in line with housing association and landlord requirements First point of contact for third party vendors regarding operational issues Key Skills Excellent customer service skills Experience within a busy helpdesk/customer service/call centre environment Excellent Microsoft Office skills
The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership. This is a 12-month contract Key Responsibilities Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives. AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed. Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed. Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability. Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support. Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. What you bring to the team Bachelor's degree, or equivalent experience within a business field. 2+ years of strong business operations, analytical and project experience is preferred. Proficient in Microsoft Office, especially Excel Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions. Project experience focusing on expense reduction is a plus. Comfortable presenting to and collaborating with senior business executives. Highly accurate, detail-oriented, analytical, organized, and an effective communicator. Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news). Fluency in additional languages is a plus, but not required. Flexible work environment: Work some days of the week from the office and from home. May be required to travel for field production work. Start date: Immedate start 51500SK INDLON The Portfolio Group are acting on behalf of our client in recruiting for this position.
Jun 11, 2026
Contractor
The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership. This is a 12-month contract Key Responsibilities Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives. AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed. Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed. Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability. Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support. Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. What you bring to the team Bachelor's degree, or equivalent experience within a business field. 2+ years of strong business operations, analytical and project experience is preferred. Proficient in Microsoft Office, especially Excel Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions. Project experience focusing on expense reduction is a plus. Comfortable presenting to and collaborating with senior business executives. Highly accurate, detail-oriented, analytical, organized, and an effective communicator. Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news). Fluency in additional languages is a plus, but not required. Flexible work environment: Work some days of the week from the office and from home. May be required to travel for field production work. Start date: Immedate start 51500SK INDLON The Portfolio Group are acting on behalf of our client in recruiting for this position.
If you are an experienced Claims Handler or Insurance Coordinator who is ready for more autonomy, this is your next career step. This job is not just to process paperwork. It requires an ambitious coordinator to take ownership of the internal claims framework, dive into data to mitigate risks, and help shape the broader insurance strategy. Working closely with the Finance team, you ll act as the key link between internal divisions, brokers, and external insurers, giving you direct exposure to high-level governance and leadership reporting from day one. What you'll be doing: Claims Ownership: Manage the end-to-end internal claims process across all divisions, ensuring efficient, customer-focused resolutions. Risk & Trend Analysis: Maintain comprehensive records of claims history, analysing data to spot significant trends, and helping produce insight reports. The Renewal Process: Support quarterly updates and work closely with Senior Partners on the annual insurance premium renewal, proactively identifying opportunities to optimise cover. Business Collaboration: Establish a collaborative approach to risk across the business, providing advice and delivering training materials to build risk awareness. Customer Insights: Administer customer satisfaction surveys and support key project tasks to continually improve our service. What you need: Insurance Foundation: Proven experience identifying and mitigating potential risks in insurance matters, alongside exposure to renewal or procurement exercises. Analytical Capabilities: Strong analytical skills - you should enjoy digging into data, identifying trends, and turning complex information into clear conclusions. Communication & Influence: Excellent communication skills to collaborate effectively with internal stakeholders and confidently challenge external brokers when needed. Organisation: Self-motivated, with great attention to detail and the ability to work under pressure to meet key deadlines. Tech Savvy: Proficient in Microsoft Office (specifically Excel and Word) for data management and reporting. Ideally you will also have experience within the Housing sector and hold a relevant professional qualification (ACII) or currently working towards one. Why you'll love this job: Hybrid Working: 3 days at the Chatham office with free onsite parking, and the rest of the time working from home. Financial Rewards: Performance-based annual bonus and up to 6% matched pension. Work-Life Balance: 28 days holiday (plus bank holidays), buy/sell leave options, and enhanced family leave. Professional Growth: True investment in your career, ongoing CPD, and regular learning opportunities. Fantastic Perks: Access to two holiday homes in Norfolk and Dorset, free parking, and a cycle to work scheme. Market Match Salary: £34,806 If you're a high-performing, senior claims handler or coordinator who has hit their ceiling in a high-volume insurance broker or a massive corporate claims team, and you're hungry for more - then apply today!
Jun 11, 2026
Full time
If you are an experienced Claims Handler or Insurance Coordinator who is ready for more autonomy, this is your next career step. This job is not just to process paperwork. It requires an ambitious coordinator to take ownership of the internal claims framework, dive into data to mitigate risks, and help shape the broader insurance strategy. Working closely with the Finance team, you ll act as the key link between internal divisions, brokers, and external insurers, giving you direct exposure to high-level governance and leadership reporting from day one. What you'll be doing: Claims Ownership: Manage the end-to-end internal claims process across all divisions, ensuring efficient, customer-focused resolutions. Risk & Trend Analysis: Maintain comprehensive records of claims history, analysing data to spot significant trends, and helping produce insight reports. The Renewal Process: Support quarterly updates and work closely with Senior Partners on the annual insurance premium renewal, proactively identifying opportunities to optimise cover. Business Collaboration: Establish a collaborative approach to risk across the business, providing advice and delivering training materials to build risk awareness. Customer Insights: Administer customer satisfaction surveys and support key project tasks to continually improve our service. What you need: Insurance Foundation: Proven experience identifying and mitigating potential risks in insurance matters, alongside exposure to renewal or procurement exercises. Analytical Capabilities: Strong analytical skills - you should enjoy digging into data, identifying trends, and turning complex information into clear conclusions. Communication & Influence: Excellent communication skills to collaborate effectively with internal stakeholders and confidently challenge external brokers when needed. Organisation: Self-motivated, with great attention to detail and the ability to work under pressure to meet key deadlines. Tech Savvy: Proficient in Microsoft Office (specifically Excel and Word) for data management and reporting. Ideally you will also have experience within the Housing sector and hold a relevant professional qualification (ACII) or currently working towards one. Why you'll love this job: Hybrid Working: 3 days at the Chatham office with free onsite parking, and the rest of the time working from home. Financial Rewards: Performance-based annual bonus and up to 6% matched pension. Work-Life Balance: 28 days holiday (plus bank holidays), buy/sell leave options, and enhanced family leave. Professional Growth: True investment in your career, ongoing CPD, and regular learning opportunities. Fantastic Perks: Access to two holiday homes in Norfolk and Dorset, free parking, and a cycle to work scheme. Market Match Salary: £34,806 If you're a high-performing, senior claims handler or coordinator who has hit their ceiling in a high-volume insurance broker or a massive corporate claims team, and you're hungry for more - then apply today!
Engineering Stores Coordinator Middleton £33,000 - £36,000 plus benefits Monday - Friday only Our client is a leading home textiles supplier, supplying UK High Street, Online and Major retailers. They now have an excellent opportunity for an Engineering Stores Coordinator to join their team in Greater Manchester. About the role: The Engineering Stores Coordinator is responsible for ensuring the efficient management of engineering stores, procurement of spare parts, and coordination with suppliers to support equipment reliability and minimise production downtime. The jobholder will play a key role in maintaining stock accuracy, supporting planned maintenance activities, and contributing to continuous improvement across the engineering function. Job Role Requirements: Adopt a proactive approach to managing engineering stores and stock control Maintain accurate stock levels of critical spare parts to support production Raise purchase orders and manage procurement of engineering components Liaise with suppliers to ensure timely delivery, competitive pricing, and service levels Negotiate pricing and support cost-saving initiatives Manage goods-in and goods-out processes, including checking and booking stock Carry out cycle counts and stock audits to maintain inventory accuracy Maintain and develop Kanban systems to support efficient stock replenishment Work closely with finance to resolve invoice and delivery queries Produce and monitor spend reports in line with budget controls Provide general administrative support to the Engineering Team Support out-of-hours queries where required relating to urgent stock or parts Ensure stores and working areas are maintained in a clean, safe, and organised condition Ensure all activities are carried out in line with Health & Safety requirements What will you need? Experience working within a stores, engineering, or manufacturing environment Experience using ERP systems (Sage preferred) Strong working knowledge of Microsoft Office, particularly Excel Experience in goods-in processes and stock control systems Experience of cycle counting and inventory management Previous experience in engineering procurement and spare parts management Experience of dealing with and negotiating with suppliers Counterbalance forklift truck licence preferred (training can be provided) Strong organisational skills with the ability to prioritise workload Good communication skills and attention to detail Team player with a flexible and proactive approach Good understanding of Health & Safety requirements within a manufacturing environment Apply online quoting reference number: NJR16762
Jun 11, 2026
Full time
Engineering Stores Coordinator Middleton £33,000 - £36,000 plus benefits Monday - Friday only Our client is a leading home textiles supplier, supplying UK High Street, Online and Major retailers. They now have an excellent opportunity for an Engineering Stores Coordinator to join their team in Greater Manchester. About the role: The Engineering Stores Coordinator is responsible for ensuring the efficient management of engineering stores, procurement of spare parts, and coordination with suppliers to support equipment reliability and minimise production downtime. The jobholder will play a key role in maintaining stock accuracy, supporting planned maintenance activities, and contributing to continuous improvement across the engineering function. Job Role Requirements: Adopt a proactive approach to managing engineering stores and stock control Maintain accurate stock levels of critical spare parts to support production Raise purchase orders and manage procurement of engineering components Liaise with suppliers to ensure timely delivery, competitive pricing, and service levels Negotiate pricing and support cost-saving initiatives Manage goods-in and goods-out processes, including checking and booking stock Carry out cycle counts and stock audits to maintain inventory accuracy Maintain and develop Kanban systems to support efficient stock replenishment Work closely with finance to resolve invoice and delivery queries Produce and monitor spend reports in line with budget controls Provide general administrative support to the Engineering Team Support out-of-hours queries where required relating to urgent stock or parts Ensure stores and working areas are maintained in a clean, safe, and organised condition Ensure all activities are carried out in line with Health & Safety requirements What will you need? Experience working within a stores, engineering, or manufacturing environment Experience using ERP systems (Sage preferred) Strong working knowledge of Microsoft Office, particularly Excel Experience in goods-in processes and stock control systems Experience of cycle counting and inventory management Previous experience in engineering procurement and spare parts management Experience of dealing with and negotiating with suppliers Counterbalance forklift truck licence preferred (training can be provided) Strong organisational skills with the ability to prioritise workload Good communication skills and attention to detail Team player with a flexible and proactive approach Good understanding of Health & Safety requirements within a manufacturing environment Apply online quoting reference number: NJR16762
Union of Students University of Derby
Derby, Derbyshire
The Union of Students are looking for a Payroll Senior Coordinator to assist the Head of Finance in the smooth running of the Union Finance Department. They will be responsible for the accurate and timely processing of payroll, helping to maintain precise financial records, and ensuring compliance with all relevant payroll regulations. This role involves collaborating with the Human Resources team to manage employee data and contribute to the smooth operation of the wider finance team. The post holder will assist in the preparation of accurate and timely Financial Management accounts and oversee the Sales Ledger and Finance Coordinator role ensuring that the sales ledger invoices are accurate and income is received. They will pay attention to detail and can work in a busy environment and to tight deadlines. It is expected that they will provide cover for the finance team in periods of absence as other team members would be expected to provide cover for this role under the same circumstances. As a member of the Union of Students the post holder will contribute to and support the delivery of our Strategic Plan. Main Responsibilities Payroll Management Manage end-to-end administration of permanent and student payrolls using SAGE. Ensure full compliance with HMRC, pension and statutory requirements. Process monthly and four weekly payrolls, including timesheets, holiday pay and accruals. Maintain accurate payroll records, cost centre allocations and control account reconciliations. Complete all HMRC submissions (RTI, PAYE, P60s, P11Ds, P45s, Class 1A NI). Administer pension schemes, including monthly payments, annual reviews and statutory re enrolment. Manage payroll-related benefits including car parking deductions and healthcare schemes. Act as a payroll point of contact for staff, providing guidance and resolving queries. Human Resources Administration Coordinate documentation for new starters and leavers, including right to work checks. Maintain accurate employee records across HR systems and master spreadsheets. Administer holiday entitlements, pro rata calculations and service based enhancements. Monitor sickness absence and trigger alerts in line with organisational policy. Act as first point of contact for routine HR queries and provide basic workforce reporting. Support day to day HR administration to ensure smooth organisational operations. Financial Management & Reporting Support the Head of Finance in producing high quality, timely financial management information. Prepare monthly cost centre reports and ensure journals are accurate and submitted on schedule. Oversee sales ledger activity, ensuring invoices are accurate and income is received promptly. Identify and escalate financial risks or issues as they arise. Contribute to business case development and continuous improvement initiatives across teams. The Union s mission is to represent, support and empower students by championing their voices and interests at every level. Rooted in our values that we care for each other , we are better together , we share success and we are positive , we work to ensure every student feels included, supported and able to thrive. Through advocacy, collaboration and student led activity, we create opportunities for students to shape their experience, overcome barriers and make a positive impact within the University and beyond.
Jun 11, 2026
Full time
The Union of Students are looking for a Payroll Senior Coordinator to assist the Head of Finance in the smooth running of the Union Finance Department. They will be responsible for the accurate and timely processing of payroll, helping to maintain precise financial records, and ensuring compliance with all relevant payroll regulations. This role involves collaborating with the Human Resources team to manage employee data and contribute to the smooth operation of the wider finance team. The post holder will assist in the preparation of accurate and timely Financial Management accounts and oversee the Sales Ledger and Finance Coordinator role ensuring that the sales ledger invoices are accurate and income is received. They will pay attention to detail and can work in a busy environment and to tight deadlines. It is expected that they will provide cover for the finance team in periods of absence as other team members would be expected to provide cover for this role under the same circumstances. As a member of the Union of Students the post holder will contribute to and support the delivery of our Strategic Plan. Main Responsibilities Payroll Management Manage end-to-end administration of permanent and student payrolls using SAGE. Ensure full compliance with HMRC, pension and statutory requirements. Process monthly and four weekly payrolls, including timesheets, holiday pay and accruals. Maintain accurate payroll records, cost centre allocations and control account reconciliations. Complete all HMRC submissions (RTI, PAYE, P60s, P11Ds, P45s, Class 1A NI). Administer pension schemes, including monthly payments, annual reviews and statutory re enrolment. Manage payroll-related benefits including car parking deductions and healthcare schemes. Act as a payroll point of contact for staff, providing guidance and resolving queries. Human Resources Administration Coordinate documentation for new starters and leavers, including right to work checks. Maintain accurate employee records across HR systems and master spreadsheets. Administer holiday entitlements, pro rata calculations and service based enhancements. Monitor sickness absence and trigger alerts in line with organisational policy. Act as first point of contact for routine HR queries and provide basic workforce reporting. Support day to day HR administration to ensure smooth organisational operations. Financial Management & Reporting Support the Head of Finance in producing high quality, timely financial management information. Prepare monthly cost centre reports and ensure journals are accurate and submitted on schedule. Oversee sales ledger activity, ensuring invoices are accurate and income is received promptly. Identify and escalate financial risks or issues as they arise. Contribute to business case development and continuous improvement initiatives across teams. The Union s mission is to represent, support and empower students by championing their voices and interests at every level. Rooted in our values that we care for each other , we are better together , we share success and we are positive , we work to ensure every student feels included, supported and able to thrive. Through advocacy, collaboration and student led activity, we create opportunities for students to shape their experience, overcome barriers and make a positive impact within the University and beyond.
We are currently recruiting for a Financial Query Coordinator to join a successful and growing organisation based in Sowerby Bridge. This is an excellent opportunity for a customer-focused and detail-oriented individual with experience in finance administration, customer service, credit control, invoice queries, or dispute resolution. The Role You will take ownership of financial queries from receipt through to resolution, ensuring issues are investigated thoroughly and concluded accurately and efficiently. Working closely with customers and internal departments, you will play a key role in resolving invoice disputes, managing credit requests, and supporting timely payment processes. Key responsibilities include: Managing financial and invoice-related queries from start to finish. Investigating billing, pricing, contract, and service-related disputes. Resolving purchase order and invoicing issues. Reviewing and processing credit requests. Managing shared inboxes and ensuring service levels are maintained. Liaising with internal departments to gather information and resolve issues. Maintaining accurate case records and documentation. Producing reports on outstanding and complex queries. Identifying recurring issues and supporting process improvements. Delivering excellent customer service throughout the resolution process. The Candidate We are looking for someone who is organised, proactive, and confident communicating with customers and colleagues at all levels. You will ideally have: Experience in customer service, finance administration, credit control, accounts receivable, complaints handling, or query resolution. Excellent communication and problem-solving skills. Strong organisational and time management abilities. Experience managing multiple priorities and workloads. Good attention to detail and accuracy. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. The ability to take ownership of issues and see them through to resolution. Previous experience within a finance, credit control, accounts, or customer query environment would be advantageous but is not essential. What's on Offer? Hybrid working Supportive team environment Ongoing training and development Career progression opportunities Competitive salary and benefits package If you are looking for a role where you can combine customer service excellence with financial query resolution and problem-solving, we'd love to hear from you.
Jun 11, 2026
Contractor
We are currently recruiting for a Financial Query Coordinator to join a successful and growing organisation based in Sowerby Bridge. This is an excellent opportunity for a customer-focused and detail-oriented individual with experience in finance administration, customer service, credit control, invoice queries, or dispute resolution. The Role You will take ownership of financial queries from receipt through to resolution, ensuring issues are investigated thoroughly and concluded accurately and efficiently. Working closely with customers and internal departments, you will play a key role in resolving invoice disputes, managing credit requests, and supporting timely payment processes. Key responsibilities include: Managing financial and invoice-related queries from start to finish. Investigating billing, pricing, contract, and service-related disputes. Resolving purchase order and invoicing issues. Reviewing and processing credit requests. Managing shared inboxes and ensuring service levels are maintained. Liaising with internal departments to gather information and resolve issues. Maintaining accurate case records and documentation. Producing reports on outstanding and complex queries. Identifying recurring issues and supporting process improvements. Delivering excellent customer service throughout the resolution process. The Candidate We are looking for someone who is organised, proactive, and confident communicating with customers and colleagues at all levels. You will ideally have: Experience in customer service, finance administration, credit control, accounts receivable, complaints handling, or query resolution. Excellent communication and problem-solving skills. Strong organisational and time management abilities. Experience managing multiple priorities and workloads. Good attention to detail and accuracy. Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. The ability to take ownership of issues and see them through to resolution. Previous experience within a finance, credit control, accounts, or customer query environment would be advantageous but is not essential. What's on Offer? Hybrid working Supportive team environment Ongoing training and development Career progression opportunities Competitive salary and benefits package If you are looking for a role where you can combine customer service excellence with financial query resolution and problem-solving, we'd love to hear from you.
Calling all Office Temps ! 13ph to 20 ph Come and work for the busiest Office Recruitment Agency in Ashford! We are the most experienced team of recruiters with a combined over 50 years of experience recruiting across the South East of Kent. We have new vacancies coming in every day from the very best employers in Ashford, Maidstone, Canterbury, Folkestone and Dover. To be considered for these Temporary vacancies you need to be registered with Office Angels, ready to start work straight away. Temporary vacancies available at the moment include: Receptionist Administration Finance - Sales & Purchase Ledger, Accounts Assistant, Credit Control Sales Coordinator HR Administration Business Analyst Customer Service Executive All of these roles are working for excellent companies who we are proud to be working in partnership with and who we can recommend as a great place to work. Temporary roles vary from a 1 day booking through to 12 month contracts or even temp to perm. So if you are out of work and available immediately then temping can be the best next step to kick start your career again. Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Dedicated consultant to support your job search First opportunity to see permanent positions Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms To be considered, ideally you will have some office based experience, or as a minimum strong IT skills and some work history with good references. Apply today to hear about our new vacancies in this week! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 11, 2026
Seasonal
Calling all Office Temps ! 13ph to 20 ph Come and work for the busiest Office Recruitment Agency in Ashford! We are the most experienced team of recruiters with a combined over 50 years of experience recruiting across the South East of Kent. We have new vacancies coming in every day from the very best employers in Ashford, Maidstone, Canterbury, Folkestone and Dover. To be considered for these Temporary vacancies you need to be registered with Office Angels, ready to start work straight away. Temporary vacancies available at the moment include: Receptionist Administration Finance - Sales & Purchase Ledger, Accounts Assistant, Credit Control Sales Coordinator HR Administration Business Analyst Customer Service Executive All of these roles are working for excellent companies who we are proud to be working in partnership with and who we can recommend as a great place to work. Temporary roles vary from a 1 day booking through to 12 month contracts or even temp to perm. So if you are out of work and available immediately then temping can be the best next step to kick start your career again. Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Dedicated consultant to support your job search First opportunity to see permanent positions Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms To be considered, ideally you will have some office based experience, or as a minimum strong IT skills and some work history with good references. Apply today to hear about our new vacancies in this week! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Overview Enterprise Mobility have an exciting opening for an Accounting Coordinator to join the team at our European Head Office in Egham, Surrey. The successful candidate will be placed onto the Business Management development scheme, intended to give detailed exposure to our financial statement & business practices, in order to develop employees for future leadership roles within the team. You will be offered support to study a professional accounting qualification. This is an excellent role if you are a self-motivated individual who is able to demonstrate drive in a busy and dynamic department, great communication skills, an analytical mind set and superb initiative. Organization Overview: We're Enterprise Mobility. A family-owned, global mobility leader with a $38 billion turnover, nearly 90,000 team members, and operations in 95 countries. Led by CEO Chrissy Taylor, the third generation of the Taylor family, we're built on a legacy that gives us the stability to focus on the long-term success of our people, our customers and our business. Additional Information Please let us know about any accommodations you may need to participate in the recruitment process. Hours 40hrs per week Mon-Fri: 8.00am to 5.00pm Salary £28,900 per annum Location Enterprise House, Egham, Surrey, TW209FB Flexible working - Minimum 3 days in the office per week, which may change depending on business need Commutable via Public Transport Benefits Fun & friendly working environment 25 days paid holidays a year + public holidays Life Assurance - 3 x Salary Short Term Disability Stakeholder Pension Winning wardrobe vouchers at discounted rates Free parking Well-equipped and professional office facility Our 'promote from within policy' means you can go as far as your talent will take you How to Apply We take great care in our recruitment process to find the ideal candidate. It's not all about us, we want you to have the chance to find out what we're all about. The first step is our application form, which takes about 15 minutes to complete. As well as telling us lots about you, it helps us identify the kind of competencies that we look for in this role. If your application is successful one of our Talent Acquisition team will be in contact to arrange a competency-based telephone interview. Finally, you will be invited to attend an interview with the hiring manager and you have the chance to meet the team. Please let us know about any accommodations you may need to participate in the recruitment process Responsibilities Facilitate the accurate and timely completion of the monthly financial statement process, including the compilation of management reports. Reconciliation of account schedules to an audit standard every month. Properly safeguard company assets and financial information by contributing to an environment of strong internal controls. Provide exceptional customer service and operational support to all business lines and Corporate departments. Play an active role in cost management and creating process efficiency. Act as a finance business partner for department heads through monthly CIS reviews, financial reporting and analysis. Assist in and take the lead with adhoc reporting/projects as required. Assist with AP and AR related tasks when required. Maintain a culture which is consistent with Enterprise Core Values and advances diversity, equity and inclusion. Qualifications Excellent problem solving skills and attention to detail Strong communication, organisation and time management skills Ability to consistently meet deadlines, think independently and show initiative Strong work ethic with the ability to organize and manage a diverse workload Proven track record of building effective working relationships at all levels Experience working with Excel, Outlook and PowerPoint Strong attention to detail and accuracy of work Strong commercial sense and ability to think analytically Ability to organise and present information, views and concepts in a concise and understandable format for a variety of audiences Accounting / Finance / or Business-related degree, preferred ACCA, CIMA, AAT accreditation preferred or proven commitment to complete Commitment to the Business Management career path, with the willingness to relocate for future opportunities A commitment to enforce the company's Business Ethics program and uphold high ethics standards ADDITIONAL INFORMATION Support offered to study a professional accounting qualification
Jun 11, 2026
Full time
Overview Enterprise Mobility have an exciting opening for an Accounting Coordinator to join the team at our European Head Office in Egham, Surrey. The successful candidate will be placed onto the Business Management development scheme, intended to give detailed exposure to our financial statement & business practices, in order to develop employees for future leadership roles within the team. You will be offered support to study a professional accounting qualification. This is an excellent role if you are a self-motivated individual who is able to demonstrate drive in a busy and dynamic department, great communication skills, an analytical mind set and superb initiative. Organization Overview: We're Enterprise Mobility. A family-owned, global mobility leader with a $38 billion turnover, nearly 90,000 team members, and operations in 95 countries. Led by CEO Chrissy Taylor, the third generation of the Taylor family, we're built on a legacy that gives us the stability to focus on the long-term success of our people, our customers and our business. Additional Information Please let us know about any accommodations you may need to participate in the recruitment process. Hours 40hrs per week Mon-Fri: 8.00am to 5.00pm Salary £28,900 per annum Location Enterprise House, Egham, Surrey, TW209FB Flexible working - Minimum 3 days in the office per week, which may change depending on business need Commutable via Public Transport Benefits Fun & friendly working environment 25 days paid holidays a year + public holidays Life Assurance - 3 x Salary Short Term Disability Stakeholder Pension Winning wardrobe vouchers at discounted rates Free parking Well-equipped and professional office facility Our 'promote from within policy' means you can go as far as your talent will take you How to Apply We take great care in our recruitment process to find the ideal candidate. It's not all about us, we want you to have the chance to find out what we're all about. The first step is our application form, which takes about 15 minutes to complete. As well as telling us lots about you, it helps us identify the kind of competencies that we look for in this role. If your application is successful one of our Talent Acquisition team will be in contact to arrange a competency-based telephone interview. Finally, you will be invited to attend an interview with the hiring manager and you have the chance to meet the team. Please let us know about any accommodations you may need to participate in the recruitment process Responsibilities Facilitate the accurate and timely completion of the monthly financial statement process, including the compilation of management reports. Reconciliation of account schedules to an audit standard every month. Properly safeguard company assets and financial information by contributing to an environment of strong internal controls. Provide exceptional customer service and operational support to all business lines and Corporate departments. Play an active role in cost management and creating process efficiency. Act as a finance business partner for department heads through monthly CIS reviews, financial reporting and analysis. Assist in and take the lead with adhoc reporting/projects as required. Assist with AP and AR related tasks when required. Maintain a culture which is consistent with Enterprise Core Values and advances diversity, equity and inclusion. Qualifications Excellent problem solving skills and attention to detail Strong communication, organisation and time management skills Ability to consistently meet deadlines, think independently and show initiative Strong work ethic with the ability to organize and manage a diverse workload Proven track record of building effective working relationships at all levels Experience working with Excel, Outlook and PowerPoint Strong attention to detail and accuracy of work Strong commercial sense and ability to think analytically Ability to organise and present information, views and concepts in a concise and understandable format for a variety of audiences Accounting / Finance / or Business-related degree, preferred ACCA, CIMA, AAT accreditation preferred or proven commitment to complete Commitment to the Business Management career path, with the willingness to relocate for future opportunities A commitment to enforce the company's Business Ethics program and uphold high ethics standards ADDITIONAL INFORMATION Support offered to study a professional accounting qualification
Logistics Coordinator Wolverhampton (very easy access and close to the M54) Temporary ongoing £14.00 - £16.00 per hour Monday - Thursday 8.00am-4.00pm or 8.30am 4.30pm early finish on a Friday Our client; a well-established prestigious manufacturing business are looking for an experienced Logistics Coordinator to join their team on a temporary basis to support during a busy period of training for the permanent members of staff. The main purpose of the role will be the management of logistics including paperwork and administration to ensure efficient product delivery to customers. The Logistics Coordinator will be responsible for: Ensuring efficient management for shipments from the site within the EMEA region (road, rail, sea and air) and assisting in preparing shipping orders for the 3rd party providers Support in preparation of all shipping and export documentation Contacting 3rd party logistics providers for quotations and manage cost, freight lists and supplier performance and play an active role in the selection of suppliers Check and approve freight invoices against quotations Assist in the sales order process and review and validate orders Validate new customers and ensuring they are set up correctly Manage all administrative work involved in order management and monitoring For this temporary role you must possess strong administrative and customer service skills. The ideal candidate will have previous experience within logistics, such as import / export (road, rail, air and sea), good knowledge of SAP and customs processes and previous experience of managing 3rd party logistics providers although this is not essential. The successful candidate will have a good understanding of compliance requirements and will possess a positive attitude and a strong sense of urgency. Commutable from Telford, Cannock, Wolverhampton. The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment. About Us Prince Personnel are an employment agency working on behalf of our client. Whether you re seeking a new permanent position, temporary assignment or contract you ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you. Reference: MP26968
Jun 11, 2026
Seasonal
Logistics Coordinator Wolverhampton (very easy access and close to the M54) Temporary ongoing £14.00 - £16.00 per hour Monday - Thursday 8.00am-4.00pm or 8.30am 4.30pm early finish on a Friday Our client; a well-established prestigious manufacturing business are looking for an experienced Logistics Coordinator to join their team on a temporary basis to support during a busy period of training for the permanent members of staff. The main purpose of the role will be the management of logistics including paperwork and administration to ensure efficient product delivery to customers. The Logistics Coordinator will be responsible for: Ensuring efficient management for shipments from the site within the EMEA region (road, rail, sea and air) and assisting in preparing shipping orders for the 3rd party providers Support in preparation of all shipping and export documentation Contacting 3rd party logistics providers for quotations and manage cost, freight lists and supplier performance and play an active role in the selection of suppliers Check and approve freight invoices against quotations Assist in the sales order process and review and validate orders Validate new customers and ensuring they are set up correctly Manage all administrative work involved in order management and monitoring For this temporary role you must possess strong administrative and customer service skills. The ideal candidate will have previous experience within logistics, such as import / export (road, rail, air and sea), good knowledge of SAP and customs processes and previous experience of managing 3rd party logistics providers although this is not essential. The successful candidate will have a good understanding of compliance requirements and will possess a positive attitude and a strong sense of urgency. Commutable from Telford, Cannock, Wolverhampton. The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment. About Us Prince Personnel are an employment agency working on behalf of our client. Whether you re seeking a new permanent position, temporary assignment or contract you ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you. Reference: MP26968
We're partnering with a globally recognised leader in speciality chemicals to recruit an experienced Administrative Coordinator for their Manchester facility. This is a broad, site-critical role that sits at the heart of the operation - keeping people, processes, and compliance running smoothly across multiple functions. Far from a traditional administrative position, this role gives you genuine influence over site performance. You'll work across HR, quality, finance, logistics, and operations, making it an exceptional opportunity for a versatile, motivated professional looking to grow their impact in a well-resourced, forward-thinking environment. What you'll be doing: Site operations & administration: - Take ownership of day-to-day office operations, ensuring protocols are consistently followed and the site runs efficiently - Support HR and disciplinary processes in line with company policy and best practice - Maintain and develop document control systems (SharePoint) to support audit readiness and effective knowledge management People, recruitment & wellbeing: - Coordinate end-to-end recruitment activity, including onboarding and induction programmes - Oversee workforce development, training scheduling, and personnel health screening - Manage absence reporting and contribute to payroll administration processes Quality, compliance & governance: - Ensure full compliance with regulatory, legal, and corporate HR requirements - Lead administrative elements of quality management systems, including audit preparation and procedure implementation - Participate in monthly site meetings, contributing operational insights and updates Finance, logistics & stakeholder support: - Manage site rebate and resale processes (steel, IBCs, drums, pallets, cardboard) - Coordinate travel arrangements and provide professional hospitality to internal and external visitors - Handle incoming and outgoing correspondence and maintain clear communication channels across the site - Provide cross-functional backup support to maintenance and stores, including inventory coordination and cycle counting What we're looking for: Essential - Proven experience in an administrative, coordination, or operations support role - Strong Microsoft Office skills - Excel, PowerPoint, Teams, and OneDrive - Excellent communication and stakeholder management abilities - High level of discretion when handling sensitive or confidential information Strong ability to prioritise, self-manage, and deliver across multiple workstreams Desirable - Familiarity with SAP systems - Background in compliance, HR processes, or quality management environments What s on offer: Salary - Paying up to £35,000 Annual leave - 26 days + bank holidays (rising to 30 days after 5 years' service) Life insurance - 3x salary Pension scheme - 6% employee / 12% employer contribution Company events Gym membership - £100 contribution Health & wellbeing programme On-site parking Private medical insurance (Part funded) Referral programme Sick pay Critical Illness cover Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.
Jun 11, 2026
Full time
We're partnering with a globally recognised leader in speciality chemicals to recruit an experienced Administrative Coordinator for their Manchester facility. This is a broad, site-critical role that sits at the heart of the operation - keeping people, processes, and compliance running smoothly across multiple functions. Far from a traditional administrative position, this role gives you genuine influence over site performance. You'll work across HR, quality, finance, logistics, and operations, making it an exceptional opportunity for a versatile, motivated professional looking to grow their impact in a well-resourced, forward-thinking environment. What you'll be doing: Site operations & administration: - Take ownership of day-to-day office operations, ensuring protocols are consistently followed and the site runs efficiently - Support HR and disciplinary processes in line with company policy and best practice - Maintain and develop document control systems (SharePoint) to support audit readiness and effective knowledge management People, recruitment & wellbeing: - Coordinate end-to-end recruitment activity, including onboarding and induction programmes - Oversee workforce development, training scheduling, and personnel health screening - Manage absence reporting and contribute to payroll administration processes Quality, compliance & governance: - Ensure full compliance with regulatory, legal, and corporate HR requirements - Lead administrative elements of quality management systems, including audit preparation and procedure implementation - Participate in monthly site meetings, contributing operational insights and updates Finance, logistics & stakeholder support: - Manage site rebate and resale processes (steel, IBCs, drums, pallets, cardboard) - Coordinate travel arrangements and provide professional hospitality to internal and external visitors - Handle incoming and outgoing correspondence and maintain clear communication channels across the site - Provide cross-functional backup support to maintenance and stores, including inventory coordination and cycle counting What we're looking for: Essential - Proven experience in an administrative, coordination, or operations support role - Strong Microsoft Office skills - Excel, PowerPoint, Teams, and OneDrive - Excellent communication and stakeholder management abilities - High level of discretion when handling sensitive or confidential information Strong ability to prioritise, self-manage, and deliver across multiple workstreams Desirable - Familiarity with SAP systems - Background in compliance, HR processes, or quality management environments What s on offer: Salary - Paying up to £35,000 Annual leave - 26 days + bank holidays (rising to 30 days after 5 years' service) Life insurance - 3x salary Pension scheme - 6% employee / 12% employer contribution Company events Gym membership - £100 contribution Health & wellbeing programme On-site parking Private medical insurance (Part funded) Referral programme Sick pay Critical Illness cover Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.
Project Administrator - Leighton Buzzard Think Specialist Recruitment are delighted to be working exclusively with a growing and successful organisation in Leighton Buzzard to help recruit for Project Administrator to join their team in a vital new role within the business. The Project Administrator will be the central hub for all project activity that our client has on-going. You will ensure every project is planned, tracked and communicated effectively from initial order through to final installation. The successful candidate will be the first to know when a project is on track and the first to act when it is not. This role will be a great fit for someone with experience working in a Project Admin/Coordinator position, or someone with exposure to Scheduling engineers or managing construction projects. This position is a fully office based role in our clients new Leighton Buzzard location, on offer is a salary of 30k with the opportunity to work for a company with ambitious growth plans over the coming years. Duties Include: Initiate all new projects upon order confirmation, establishing clear timelines for production, purchasing and installation. Create and maintain detailed project plans across small orders to large orders. Coordinate with production and purchasing teams to ensure all are aligned to project requirements. Maintain an accurate, up-to-date project schedule visible to all relevant internal stakeholders. Track project status daily against agreed milestones across planning, production, procurement and installation phases. Identify deviations from plan at the earliest opportunity and assess impact on delivery commitments. Escalate critical issues promptly and coordinate corrective actions across departments to recover programme. Maintain a clear log of deviations, root causes and actions taken for continuous improvement purposes. Act as the primary internal contact for all project-related information, ensuring all departments are kept fully informed. Produce concise, professional project updates and reports tailored to the audience. Maintain strong working relationships with external project managers, responding professionally to queries and proactively managing expectations. Assist the sales team in preparing project quotations when required. Ensure quotes reflect realistic production and procurement timescales based on current workload and capacity. Maintain accurate project records and documentation across all active projects. Candidate requirements: Proven experience in a project coordination, project administration or operations coordination role. Strong organisational skills with the ability to manage multiple projects simultaneously at differing stages. Clear, confident communicator, with excellent written and verbal skills. Able to adapt communication style for internal teams and external clients. Proactive and detail-oriented; able to spot problems early and drive resolution without waiting to be asked. Proficient in Microsoft Office (Word, Excel, Outlook); comfortable working with project tracking tools or CRM/ERP systems. Able to work effectively under pressure and meet deadlines in a fast-paced manufacturing environment. Exposure to quotation preparation or sales support. Looking for the next step in your career? Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Jun 11, 2026
Full time
Project Administrator - Leighton Buzzard Think Specialist Recruitment are delighted to be working exclusively with a growing and successful organisation in Leighton Buzzard to help recruit for Project Administrator to join their team in a vital new role within the business. The Project Administrator will be the central hub for all project activity that our client has on-going. You will ensure every project is planned, tracked and communicated effectively from initial order through to final installation. The successful candidate will be the first to know when a project is on track and the first to act when it is not. This role will be a great fit for someone with experience working in a Project Admin/Coordinator position, or someone with exposure to Scheduling engineers or managing construction projects. This position is a fully office based role in our clients new Leighton Buzzard location, on offer is a salary of 30k with the opportunity to work for a company with ambitious growth plans over the coming years. Duties Include: Initiate all new projects upon order confirmation, establishing clear timelines for production, purchasing and installation. Create and maintain detailed project plans across small orders to large orders. Coordinate with production and purchasing teams to ensure all are aligned to project requirements. Maintain an accurate, up-to-date project schedule visible to all relevant internal stakeholders. Track project status daily against agreed milestones across planning, production, procurement and installation phases. Identify deviations from plan at the earliest opportunity and assess impact on delivery commitments. Escalate critical issues promptly and coordinate corrective actions across departments to recover programme. Maintain a clear log of deviations, root causes and actions taken for continuous improvement purposes. Act as the primary internal contact for all project-related information, ensuring all departments are kept fully informed. Produce concise, professional project updates and reports tailored to the audience. Maintain strong working relationships with external project managers, responding professionally to queries and proactively managing expectations. Assist the sales team in preparing project quotations when required. Ensure quotes reflect realistic production and procurement timescales based on current workload and capacity. Maintain accurate project records and documentation across all active projects. Candidate requirements: Proven experience in a project coordination, project administration or operations coordination role. Strong organisational skills with the ability to manage multiple projects simultaneously at differing stages. Clear, confident communicator, with excellent written and verbal skills. Able to adapt communication style for internal teams and external clients. Proactive and detail-oriented; able to spot problems early and drive resolution without waiting to be asked. Proficient in Microsoft Office (Word, Excel, Outlook); comfortable working with project tracking tools or CRM/ERP systems. Able to work effectively under pressure and meet deadlines in a fast-paced manufacturing environment. Exposure to quotation preparation or sales support. Looking for the next step in your career? Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
