151 jobs found

Job Title: Trainee Contract Manager Location: SG1 4QX - Stevenage, Hertfordshire Salary: Competitive Job Type: Full time, Permanent Working Hours: 40 Hours Per Week, Monday to Friday 08:00 - 17:00 About us: Garrard Building and Construction Ltd is a family run construction company established in 1946. The Company specialises in building repair and renovation to domestic and commercial properties within an approximate 50-mile radius of our offices in Stevenage, Hertfordshire. We are a specialist construction and property repair company delivering insured building repairs on behalf of insurers, loss adjusters, housing providers, and private clients. Our projects range from minor reinstatement works to major property repairs following subsidence, fire, flood, escape of water, impact, and other insured events. We pride ourselves on delivering high-quality repairs, excellent customer service, and efficient project management. About the Role: The Assistant Contract Manager will provide administrative, operational, and project support to multiple Contract Managers and repair teams across a portfolio of insured building repair projects. The role is ideal for an organised and proactive individual looking to develop a career in construction management, insurance reinstatement, and project delivery. The successful candidate will assist in coordinating projects from instruction through to completion, ensuring works are delivered safely, efficiently, within budget, and to the required quality standards while maintaining excellent communication with clients, customers, subcontractors and suppliers. Career Development This role offers an excellent opportunity to develop within a growing construction business, with progression opportunities into Contract Management, Project Management, Surveying, or Operations Management roles. Main Duties & Responsibilities: Contract & Project Support Provide day-to-day support to Contract Managers across multiple live projects Assist with planning, scheduling, and coordinating repair works Monitor project progress and update internal management systems Support the preparation of work programmes and project documentation Assist in managing project costs and monitoring budgets Help ensure projects are completed within agreed timescales and service level agreements Client & Stakeholder Communication Act as a point of contact for clients, customers, loss adjusters, and subcontractors Provide regular updates regarding project progress Respond to customer queries and assist in resolving issues promptly Support the management of customer expectations throughout the repair process Commercial & Administrative Duties Raise purchase orders and subcontractor instructions Assist with valuations, variations, and invoicing processes Maintain accurate project records and documentation Support the preparation of reports and performance data Ensure all project files are up to date and compliant Health, Safety & Compliance Assist in ensuring projects comply with company health and safety procedures Maintain records relating to risk assessments, method statements, and site documentation Support compliance with company policies, insurance requirements, and industry regulations Promote safe working practices across all projects Operational Support Assist with general project administration Assist with material ordering and delivery schedules Support site inspections and quality control processes where required Work collaboratively with all other team members About you: Essential Previous experience in an administrative, coordinator, assistant project management, or construction support role Strong organisational and time management skills Excellent communication and customer service abilities Good IT skills including Microsoft Office (Word, Excel, Outlook) Ability to manage multiple tasks and priorities simultaneously Strong attention to detail and accuracy Full UK driving licence Desirable Experience within construction, property maintenance, facilities management, or insurance reinstatement Knowledge of insured building repairs and claims processes Understanding of construction contracts and project management principles Experience using job management or construction software systems Personal Attributes Professional and customer-focused Proactive and willing to learn Able to work effectively both independently and as part of a team Strong problem-solving skills Adaptable and capable of working in a fast-paced environment Positive attitude with a commitment to delivering excellent service Benefits: The benefits package includes a standard entitlement of 20 days paid holiday per year (in addition to the 8 UK Bank and Public holidays) and access to a pension scheme following a qualifying period. Please click the APPLY button to send your CV and Cover Letter for this role. The Company is committed to diversity and equality of opportunity for all and is opposed to any form of less favourable treatment and harassment on the grounds of all the 'protected characteristics' as identified by the Equality Act 2010. Candidates with experience or relevant job titles of; Project Coordinator, Site Administrator, Construction Planner, Insurance Reinstatement, Property Maintenance Coordinator, Assistant Contracts Manager, Building Repair Coordination, Works Scheduler, Subcontractor Management, Claims Handling, Construction Admin, Facilities Coordinator, Project Support Assistant, RAMS (Risk Assessments & Method Statements), and Building Services Coordinator may also be considered for this role.

Facilities Administrator Norwich 18,000 per annum Part time, 3 days per week Permanent We are looking for a proactive and organised Facilities Administrator to support the day-to-day operations of a busy and dynamic site on a part time basis across 3 days . This is a varied role offering exposure to facilities management and tenant engagement. Key responsibilities Support Facilities Management services, including maintenance, security, and utilities Act as a point of contact for tenants, responding to day-to-day queries Assist with contractor coordination, site inspections, and FM systems Provide support with Health & Safety processes and compliance Assist with tenant onboarding, moves, and access to shared services About you Previous facilities, property or operations experience is essential Organised, proactive, and able to manage a varied workload Strong communication skills with a customer-focused approach For more information, please contact Megan at Atkinson Moss

Job Title: Payroll Administrator Location: Bradford Pay Rate: 27,000 - 30,000 per anumm DoE Working Hours: This is a Hybrid role with 2 days a week at home and 3 days in the office (Possibly 4 days in during training) Monday to Friday working (08:00 - 16:00) Experience: 6 months Payroll Admin experience required Contract : Permanent contract possible after 3 months Are you looking for an exciting new opportunity? Nexus People are looking for a Payroll Administrator in Bradford to work with our client who is one of the UK's leading distribution and logistics suppliers. Our client is looking for someone who can step in quickly and provide hands-on support within a developed and busy payroll function. The role sits within a high-volume environment, so the successful candidate will need to be confident working at pace while maintaining a high level of accuracy and attention to detail. Employee Benefits: Competitive Salary: 27,000 - 30,000 per anumm DoE Immediate Starts: Begin earning immediately Excellent Facilities: Comfortable break areas (with Pool tables) Vending machines Excellent subsidised canteens Free, secure car parking Professional Development : Full training Free upskilling opportunities Permanent Contract available after 3 months for the right person Employee Welfare: Exciting engagement initiatives HR Forums & welfare clinics 24/7 support from the on-site team Roles & Responsibilities: Assisting the existing team with day to day payroll activities data input data validations Managing workload peaks Working to strict payroll deadlines Using Payroll systems and excel About you: To be considered for this role, you must have no less than 6 months previous experience working within a fast paced payroll environment. Exposure to German or wider European payroll processes would also be desirable, as well as experience supporting outsourced payroll providers. You will be a UK resident and will be able to travel to and from the site for your shift. We are unable to assist with VISA applications and cannot assist with relocation. You must have a strong grasp of the English language to be considered for this role. Interested? If you are looking for a new, full time opportunity, and you have the right experience, click to apply today.

Contract Administrator - Glasgow - Salary up to 29,000 CBW are looking for an experienced Contract Administrator working within facilities management to join a leading FM business based in the South Lanarkshire region of Glasgow. This role is responsible for organising engineering workloads, managing customer communications, and ensuring smooth daily operations. The position requires strong coordination skills, accurate reporting, and a proactive approach to maintaining service standards and customer satisfaction. Key Responsibilities: Coordinate engineer schedules, balancing planned, reactive, and quoted works to meet operational targets. Manage workflow from job creation to completion, ensuring accurate documentation and timely communication with customers and internal teams. Handle customer queries, escalations, emails, and phone calls, providing updates and resolving issues where possible. Raise purchase orders, liaise with suppliers and subcontractors, and monitor material availability. Arrange engineer travel, accommodation, access requests, and equipment hire as required. Maintain accurate records across CAFM systems and customer portals, ensuring compliance with all procedures. Support reporting requirements and contribute to consistent service-level performance and engineer utilisation. Person Specification: Strong organisational, planning, and prioritisation abilities. Excellent communication and interpersonal skills, with the ability to liaise across departments and with customers. Ability to work autonomously, take ownership, and solve problems efficiently. Proficiency with Microsoft Office and other IT systems. Dependable, punctual, and capable of maintaining high standards under pressure. Open to innovation, contributing ideas to improve processes, systems, and team performance. Salary & Benefits: Salary up to 29,000 25 days annual leave (+ public holidays) Employee discount shopping schemes on major brands and retailers Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

Administrator Property Management Administrator - East Malling - Leading Property Company Are you a proven Administrator or Customer Service professional seeking a career in the property industry? Are you looking to work with an employer of choice who takes pride in developing your career and progression? Overview: Our leading property management client based in East Malling are seeking to recruit a Property Administrator they can train, develop and progress into property management. This role would suits proven Administrator or Customer Service Professional seeking a career within the industry. Working withing a successful Property Management office, you will support Property Managers with administrative duties. Benefits: Leading company with structured development and training Excellent working conditions and facilities Highly competitive salary and company benefits Opportunities to develop and progress a long career Agile / hybrid working options Parking Duties include: Responding to client emails and correspondence Processing invoices Booking repairs and contractors Answering general office calls Compliance checks Managing property keys registers Ensuring systems are up to date Producing office reports General filing and admin duties Experience Needed: Proven Administration experience Competent IT skills Well organised and high levels of attention to detail Approachable, motivated and customer friendly Keen to learn and develop new skills Preferably property related experience Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Travel & Events Coordinator Location: Milton Keynes Salary: 14.50 per hour Contract: Temporary Assignment - 3 Months Start Date: Monday (Immediate Start Available) Hours: Monday to Friday, Full-Time Join a Busy and Dynamic Team Omnia Resourcing is currently recruiting for an experienced Travel & Events Coordinator to join our client on a temporary 3-month assignment. This is an excellent opportunity for a highly organised administrator who thrives in a fast-paced environment and enjoys coordinating travel, events, diaries, and business support activities. The successful candidate will play a key role in ensuring the smooth planning and coordination of travel arrangements, meetings, internal events, and day-to-day administrative support. What You'll Be Doing As a Travel & Events Coordinator, your responsibilities will include: Booking domestic and international flights, hotels, and travel arrangements. Coordinating transport and logistics for employees, visitors, and stakeholders. Managing and supporting multiple calendars and meeting schedules. Organising meeting rooms, conference facilities, and event venues. Arranging catering and hospitality requirements for meetings and events. Supporting the planning and delivery of internal events, workshops, and business meetings. Preparing meeting documentation, agendas, and presentations where required. Maintaining accurate records and travel schedules. Liaising with suppliers, travel providers, and internal departments. Providing general administrative support to senior managers and business teams. Managing changing priorities and responding to urgent requests professionally and efficiently. What We're Looking For Previous experience in an Administrative Coordinator, Travel Coordinator, Events Coordinator, Executive Assistant, or similar role. Strong organisational and planning skills with excellent attention to detail. Experience booking travel, accommodation, and coordinating diaries. Excellent communication skills with a professional and confident approach. Ability to manage multiple tasks and deadlines simultaneously. Strong problem-solving skills and the ability to work independently. Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel. A proactive and flexible attitude with a customer-focused approach. What's On Offer 14.50 per hour. Immediate start available. 3-month temporary assignment. Monday to Friday working pattern. Opportunity to work within a professional and supportive environment. Varied and engaging role with exposure to multiple areas of the business. Apply Now If you are an organised and proactive administrator with experience coordinating travel, events, and business support activities, we'd love to hear from you. Apply today to be considered for an immediate start.

Customer Support Administrator We are looking for a Customer Support Administrator with some previous experience to join a growing team based in lovely high-tech offices near Hook, Hampshire. This role works within the Sales & Marketing team and will support with contract administration, enquiries, purchase orders, email and phone communication, and general office duties. The Customer Support Administrator will be Managing customer enquiries and contract renewals. Processing purchase orders and assisting with customer communications. Supporting mailshots, dispatching information, and ad-hoc office administration. About you You will be proactive, organised, accurate, professional, and confident working independently and as part of a team. The successful candidate will have: Strong communication skills and a positive approach. Strong written and spoken English, with a logical and methodical working style. Confidence handling electronic files and using Word, Excel, and Outlook. This role is based in the office near Hook from Monday to Friday. The office environment is very modern and comfortable with great facilities and free parking available.

Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi-discipline property portfolios. We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to BT. Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops. We encourage new ways of working, driving innovation, whilst always living to our RISE values. Respect, Integrity, Service, Excellence The role: PPM & CMMS Administrator The PPM & CMMS Administrator provides administrative support to the maintenance and asset teams by processing planned maintenance and asset related changes within the CAFM system. The role focuses on accuracy, consistency, and backlog reduction, ensuring maintenance data remains reliable and up to date. This is a system and data administration role and does not involve technical, statutory, or compliance decision-making. Key responsibilities are as follows: Planned Maintenance Administration: Process approved changes to planned preventative maintenance (PPM) records Update PPM schedules, dates, and asset links as instructed Apply corrections to maintenance records where errors are identified Support bulk updates and backlog reduction activities Ensure maintenance records are complete and accurate CAFM Data Entry & Data Quality Carry out routine data entry and updates within the CAFM system Ensure mandatory fields and references are completed correctly Maintain consistency in naming conventions and data structures Identify data errors or inconsistencies and flag them for review Follow documented processes and instructions precisely Asset-Related Maintenance Support Support maintenance readiness for new or updated assets Assist with asset-linked maintenance updates as instructed Support maintenance aspects of project handovers where required Workload & Backlog Support Assist with clearing CAFM and PPM backlogs Track completion of assigned tasks Maintain simple records of completed work Prioritise tasks as directed by the Data & Performance Manager Person Specification: Essential Experience Experience in an administrative role within facilities, maintenance, or property environments Hands-on experience using a CAFM or CMMS system Experience handling structured data or system records Experience managing high-volume and detail-focused administrative tasks Essential Skills Excellent attention to detail and accuracy Confidence working with systems and data Ability to follow processes and written instructions Good organisation and time management skills Basic understanding of planned maintenance concepts Desirable Experience Experience working with PPM and asset data, or maintenance systems Awareness of maintenance standards such as SFG20 Experience supporting backlog remediation or data quality initiatives Personal Attributes Methodical and process-driven Reliable and consistent in system use Comfortable with repetitive, accuracy-focused work Supportive, team-oriented approach Our mission: To build a world-class business through exceptional service and exceptional people Why CBRE? Salary & Benefits: Enjoy a competitive salary with a comprehensive benefits programme, designed to make sure you feel valued in your role, with benefits that support the mental, physical, emotional and financial health for you and your family. Learning & Development: Access LinkedIn Learning from day one with over 16,000 courses available, grow through our internal career pathways an unlimited training support on Talent Coach. Values-Based Culture: We encourage new ways of working, driving innovation, whilst always living to our RISE values. Respect, Integrity, Service and Excellence. Positive Work Environment: Over 74% of our colleagues would recommend us as a great place to work, according to our latest internal engagement survey. Volunteering Days: Benefit from 2 paid volunteering days per year. Exclusive Discounts: Nuffield gym memberships and restaurant discount cards At CBRE, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer. Even if you are not sure you fit all the requirements for a particular role, we d still love to hear from you. There may be another opportunity within CBRE that is more suitable for you now or in the future. Job description

Job Opportunity: Temporary Timesheet Administrator Location: Guildford - parking and bus routes nearby Contract Length: 12 Weeks (with possible extension) Hourly Rate: 14.00 Full-Time, office based, temporary position Are you ready to make a difference in the Facilities Management sector? Our client, a recognised leader in the industry, is seeking an enthusiastic Temporary Timesheet Administrators to join their dynamic team! If you have a passion for data accuracy and thrive in a fast-paced environment, this could be the perfect opportunity for you! What You'll Do: As a Temporary Timesheet Administrator, you will play a crucial role in ensuring the efficient processing of electronic timesheets for a team of 40-50 engineers. Your day-to-day responsibilities will include: Processing Timesheets: Review and verify the accuracy of time and monetary claims. Building Relationships: Collaborate with engineers to ensure timely submission of timesheets. Reporting: Generate productivity reports based on processed claims. Updating Records: Maintain and amend job history details for accuracy. Asset Management: Collect and update asset information within our systems. Document Portal Management: Ensure all documentation and evidence of works are uploaded promptly for client access. Communication: Liaise with our mobile engineering workforce to gather or confirm necessary information. Team Support: Manage the team mailbox, addressing enquiries and recording gas certificates. What We're Looking For: To excel in this role, you should possess the following skills and experience: Proficiency in MS Office packages, especially Excel. Experience with bespoke software systems, including running reports and managing data. Strong verbal and written communication skills to interact effectively with team members and engineers. Excellent time management abilities, enabling you to prioritise tasks in a busy office environment. Why Join Us? Growth Opportunity: Gain valuable experience in a reputable organisation within the Facilities Management sector. Supportive Environment: Work alongside a dedicated team who values collaboration and efficiency. Convenient Location: The office is easily accessible, with parking available and bus routes nearby If you're ready to take on this exciting challenge, don't miss out! Apply now and be part of a team that values accuracy, communication, and teamwork. We can't wait to hear from you! Join us on this exciting journey and help shape the future of Facilities Management! Your skills and enthusiasm could make all the difference! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Part-time, term-time only Dulwich, London From 3 September 2026 Alleyn's Junior School is looking for a warm, organised Admissions Administrator to play a key role in the admissions process across both Alleyn's Junior School and Alleyn's Oakfield. You'll be the friendly, knowledgeable first point of contact that prospective families turn to, guiding them through their journey from initial enquiry to joining our community, and ensuring the whole process runs smoothly behind the scenes. Based primarily at Alleyn's Junior School, with regular visits to Alleyn's Oakfield, you'll work closely with the Head of Junior Admissions and the wider operations team. No two days are the same, and your contribution will be felt by every family who walks through our doors. What we're looking for: Previous experience in an administrative role, ideally in an education or customer-facing environment Strong organisational and communication skills, with a warm and professional manner Confident working with databases and administrative systems, with familiarity with Engage/iSAMS an advantage A positive, flexible approach and a genuine commitment to delivering an excellent experience for prospective families Hours: Mon to Fri, 8:30am - 12:30pm Why join us? Be part of a welcoming, close-knit school community with a strong team ethos Access to excellent facilities including a swimming pool, gym, and library Generous benefits including lunches and refreshments, employee assistance programme, and private healthcare options Cycle-to-work scheme, tech scheme, and local business discounts If you have any questions or would like to discuss the role before applying, please get in touch with the HR team. We'd be happy to help. (). Alleyn's is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. The successful applicant will be subject to an enhanced DBS check. Alleyn's is an Equal Opportunities employer. We welcome applications from all candidates who meet the requirements for the position and are especially keen to hear from those in minority groups currently underrepresented at the school. We celebrate diversity and the many benefits it brings to our community.

Accommodation Administrator Gloucester - Onsite 3 days a week 6 month contract Inside of IR35 £150 per day We are seeking a highly organised and customer-focused Accommodation Administrator to support the delivery of an excellent residential experience for all learners, delegates, and guests. Working as part of a collaborative team, you will play a key role in coordinating accommodation services end-to-end - from pre-arrival bookings to on-site support and post-stay administration. You will ensure that all customers receive a seamless, welcoming, and professional service throughout their stay. Key Responsibilities Accommodation & Booking Management Manage accommodation bookings, allocations, and room scheduling Ensure accurate records are maintained within booking systems Coordinate room availability in line with course schedules and operational needs Liaise with internal teams to ensure efficient room utilisation Customer Experience Act as a first point of contact for accommodation-related enquiries Provide clear pre-arrival information including check-in details and site guidance Welcome and support guests on arrival and throughout their stay Respond promptly to queries and resolve issues in a professional manner Operations & Coordination Liaise with housekeeping, catering, and facilities teams to ensure high standards are maintained Monitor room readiness, cleanliness, and maintenance issues Support the resolution of any accommodation-related concerns or complaints Administration & Compliance Maintain accurate records in line with GDPR and organisational policies Produce reports on occupancy, usage, and customer feedback Support invoicing or financial processes related to accommodation services Ensure all safeguarding and welfare considerations are upheld. About You You will be a highly organised individual with a strong customer focus and the ability to manage multiple priorities effectively. Essential Skills & Experience Experience in an administrative or accommodation/hospitality role Excellent organisational skills with strong attention to detail Strong communication skills (written and verbal) Ability to build effective working relationships Confident in using MS Office and booking/management systems Ability to work under pressure and adapt to changing priorities Desirable Experience working in an educational, training, or residential environment Knowledge of booking or accommodation management systems Understanding of safeguarding and welfare responsibilities Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.

Maintenance Administrator 12 month FTC Poole 27,500 - 29,500 Full Time, Permanent Are you an organised administrator who enjoys keeping things running smoothly behind the scenes? We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support. You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish. What you'll be doing Coordinating engineer schedules and arranging appointments Preparing job packs and supporting the planning of maintenance visits Raising sales orders and processing maintenance-related administration Producing quotes and invoices Chasing timesheets, job sheets, quotations and outstanding payments Maintaining accurate customer and job records across company systems Booking travel and accommodation for engineers when required Managing stock administration and equipment returns Handling incoming calls and emails, providing excellent customer service Supporting the wider maintenance team with day-to-day administrative tasks What we're looking for Previous administration experience within a busy office environment Strong organisational skills and excellent attention to detail Confident communication skills, both written and verbal Comfortable dealing with customers, suppliers and internal teams Good IT skills, including Microsoft Office Ability to prioritise workloads and work effectively under pressure Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous What's on offer Salary of 27,500 - 29,500 per annum 23 days holiday plus bank holidays, increasing with service Private healthcare scheme after qualifying period Company sick pay after qualifying period Funded training and development opportunities Cycle to work scheme Free eye tests Regular company social events On-site parking If you're a highly organised administrator looking for a varied role where no two days are the same, we'd love to hear from you. TJCOM

About Us Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant. The Role As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations. Key Responsibilities Liaise with managers & supervisors on a daily basis reporting any issues that need resolving. Use software systems such as Halo to open, update, and close job tickets. Manage snagging lists as required. Coordinate with maintenance staff for pre-arrival checks and ongoing services. Use Excel to organise and track services, meter readings, and maintenance updates. Liaise with contractors for reactive services and planned maintenance visits. Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. Ensure all keys are managed securely, including signing in/out and safe storage. Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. Create and manage a monthly maintenance rota during high seasons. Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. Liaise with accounts department for all invoice processing as & when required. Purchasing of H&S clothing & materials etc as & when requested by property staff. Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system Resolve queries related to quotations and invoices with contractors and suppliers. Maintain and update the asset register for property, plant, and vehicles. Oversee the filing system for property compliance certificates and project invoices. Create packing lists in Microsoft excel in order manage shipments. To distribute or contact the correct people as letters & parcels arrive throughout the day. Review and process time sheets for authorisation. Provide cover for colleagues when they are out of the office. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities. Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word. Driving Licence: Full, clean driving licence. What We Offer A supportive and collaborative team environment. Opportunities for professional growth and continuous learning. Competitive salary and benefits package. Apply Today! If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.

Your new company Hays are recruiting for a permanent client services and meeting coordinator. This role is fully office based in Manchester City Centre. Your new role To deliver an exceptional, world-class client experience by supporting all aspects of client services, including reception, concierge, and the full coordination and delivery of meeting rooms and event spaces. The role ensures seamless service across all touchpoints, combining hospitality, technical support, and operational excellence. Key Responsibilities Client Experience & Front-of-HouseProvide a professional meet-and-greet service for clients and guests, both in person and virtually. Deliver a high-end, hospitality-led experience, anticipating and responding to client needs. Offer a concierge-style service, including arranging transport and local recommendations. Build strong rapport with clients, acting as a trusted and approachable point of contact. Meeting & Events Coordination Manage meeting room setups, including furniture layouts, catering arrangements, and technical requirements. Coordinate end-to-end meeting support, from booking through to completion. Act as the primary contact for key meetings and events, offering guidance and expertise. Work closely with business development and events teams to support planning and delivery. Audio-Visual & Technical Support Support the use of in-room technology, including video conferencing (e.g. Teams), presentation tools, and audio systems. Troubleshoot AV and technical issues using structured problem-solving approaches. Provide user support for Wi-Fi, printing, and presentation software, including PowerPoint enhancements. Liaise with specialist teams to escalate and resolve technical faults. Operational Coordination Collaborate with internal teams (technology, catering, facilities, maintenance) to ensure smooth service delivery. Monitor room and space utilisation, ensuring efficient use of resources. Resolve scheduling conflicts and competing demands for space and services. Maintain high standards across meeting rooms and client areas, ensuring they are fully equipped and presentable. Coordinate deliveries, ensuring prompt communication with relevant teams Administration & ComplianceManage administrative tasks including reporting, financial reconciliation, and invoicing. Maintain accurate records of bookings and service usage. Adhere to organisational policies, procedures, and service standards. Follow all health and safety regulations, including emergency and business continuity procedures. Support additional workplace duties as required. What you'll need to succeed Proven experience in a corporate reception, hospitality, or meeting room environment. Experience using booking or space management systems (e.g. Eptura/Condeco) is desirable. Strong IT proficiency, including Microsoft Office, Outlook, and AV/conferencing platforms. Excellent written and verbal communication skills, with the ability to engage at all levels. Strong interpersonal skills with the ability to build rapport quickly. Well-organised with a structured and methodical approach to work. Ability to manage multiple priorities in a fast-paced environment. Confident in resolving conflicts and handling competing demands. Comfortable working independently as well as part of a team. Proactive, adaptable, and solutions-focused mindset. Must have administrative experience within professional services What you'll get in return This role is paying 25,000, excellent benefits and a fantastic business which promotes self-development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Job Title: HR Officer Location: Stockwell, London, SW9 Job Type: 35,000 Per annum Job Type: Full Time, Permanent About SW9 Community Housing: SW9 Community Housing is a resident-led social housing charity responsible for the delivery of housing management and maintenance services for around 1,800 homes and several commercial and community buildings in Stockwell/Brixton on behalf of a G15 Housing Association, Sovereign Network Group. Being a community-based organisation, we are seeking to recruit Human Resource Officer, with a focus on service delivery and a people-centre approach. About The Role: We have a fantastic opportunity for an experienced HR Officer with a background in employment law to join the organisation. This is a pivotal role within SW9 Community Housing. It is to provide HR advice, administration, and system support to management and to ensure that employees receive a strong level of professional HR support in line with the company strategic goals. Core Responsibilities: HR Systems & Administration: Administer the full employee lifecycle via our HRIS, ensuring data integrity, accurate personnel records, and compliant onboarding/offboarding. Payroll: Prepare and process monthly payroll data, managing all starters, leavers, and variations with high accuracy. Data & Reporting: Extract workforce metrics and produce regular reports on headcount, turnover, and absence for management. Employee Relations & Recruitment: Provide admin support for ER casework, disciplinary processes, and end-to-end recruitment coordination. L&D & Compliance: Support training scheduling, mandatory compliance monitoring, and assist with HR policy documentation. About you: Education Educated to A Level Standard or equivalent. CIPD or equivalent qualification is desirable. Knowledge and skills Clear understanding of HR services and its contribution to the organisation. Extensive knowledge of Human Resources and employment law. Possesses HR administration and advisory skills to work flexibly and collaboratively. Sound knowledge of current employment legislation and ability to translate this into workplace practices. Excellent attention to detail. Intermediate IT and computer skills including Word, Outlook and Excel. Ability to work as a part of the team and to work without supervision. Excellent organisation skills with the ability to prioritise workload to meet deadlines and adhere to month-end timetable. Clear and accurate written and verbal communication that is appropriate for the audience and to write HR reports. Strong relationship building and stakeholder management skills to liaise with a wide range of people, both internal and external to the organisation. Ensures that all work is undertaken in compliance with the Data Protection Acts (DPA). Analytical, with the ability to quickly solve problems through practical and innovative means. Excellent customer focus and a genuine desire to achieve excellence in all areas of responsibility. Ability to respond to queries promptly. Patience and ability to remain calm in stressful situations. Experience Operational HR experience, providing staff with advice and supporting managers in all aspects of HR. A proven track record in coordinating the full employee life cycle. Range of experience in the use of computerised HR systems. Experience of Cascade HR is highly desirable. Experience in administering payroll and staff benefits. Experience of working in social housing desirable. Experience in dealing with staff on all levels. Personal Attributes Enthusiastic and conscientious about delivering and driving forward an excellent service in a customer-based environment. Adaptable and 'can do' attitude. Why join us When you work at SW9, you are directly impacting on the lives of our residents. In return for your energy, innovation, and commitment, we offer: Competitive salary A defined contribution Pensions Scheme (employer match up to 8%) 5 x annual salary life assurance cover Competitive annual leave entitlement Interest-free loans (including season ticket loan, Cycle-to-Work scheme, rent deposit loan) Employee assistance programme Excellent learning & development opportunities Staff discount scheme, discounted gym membership Medicash - medical cash plan A modern office and facilities Full details of the role profile available on request. Please click on the APPLY button to send your CV for this role. Candidates with the experience or relevant job titles of; HR Advisor, HR Administrator, Payroll Administrator, HRIS Management, Employee Relations Support, Recruitment Coordination, HR Data Reporting, Onboarding & Offboarding, CIPD, Employment Law Compliance, Payroll Processing, HR Systems, Absence Management may also be considered.

Office Manager Location: Glasgow Hours: Full-time, Office-Based Monday - Thursday: 8:30am - 5:30pm Friday: 8:30am - 3:30pm An established and highly respected engineering consultancy is seeking an experienced Office Manager to join its Glasgow headquarters. With a strong reputation for delivering innovative and cost-effective solutions across a diverse range of projects, the business is entering an exciting period of growth and is looking for an organised, proactive professional to play a key role in its continued success. This is a fantastic opportunity for an experienced Office Manager who enjoys being at the centre of a busy professional environment and takes pride in ensuring the smooth day-to-day running of an office. Reporting directly to the senior leadership team, you will take ownership of office operations and provide administrative support across the business. This is a varied position requiring strong organisational skills, attention to detail and the ability to manage multiple priorities. Responsibilities will include: Managing the day-to-day operations of the office Coordinating facilities, suppliers and office resources Supporting senior management with administrative and organisational tasks Assisting with HR administration and employee records Managing company documentation and maintaining accurate records Coordinating meetings, diaries and office communications Supporting finance processes including purchase orders, invoicing and general administration Ensuring company procedures and compliance requirements are maintained Acting as a key point of contact for staff, clients and external stakeholders We are looking for an experienced Office Manager who can work independently and confidently within a professional services environment. You will ideally have: Previous experience in an Office Manager or Senior Administrator role Excellent organisational and multitasking abilities Strong communication and interpersonal skills A proactive and solution-focused approach High levels of accuracy and attention to detail Proficiency in Microsoft Office applications Experience working within engineering, construction, consultancy or other professional services environments would be advantageous Due to the nature of some projects undertaken by the business, applicants must be eligible for security clearance or willing to undergo the clearance process, with support provided by the employer. To apply or discuss this opportunity in confidence, please submit your CV today Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.

Job Title: Documentation Assistant Location: Middlesbrough - Office Based Salary: Competitive, dependent upon experience and qualifications Job Type: Full time, Permanent The Company: Bulkhaul Limited is a global leader in the transportation of bulk liquids, dry bulk and gases. Established in 1981, we pride ourselves on providing reliable, efficient, and safe logistics solutions to our customers worldwide. Our Middlesbrough headquarters is a dynamic and fast-paced environment where dedication and teamwork drive our success. The Role: To work as part of the Documentation team preparing and controlling Bills of Lading & associated documentation for containers shipping ex-North American / European ports to destinations worldwide. Key Responsibilities: Processing shipping instructions received from customers. Submitting shipping instructions to shipping line prior to documentation cut-off. Checking B/Ls for accuracy. Amending B/Ls as necessary. Verifying on boards with shipping lines. Processing freight invoices in line with pre-agreed tariffs. Distributing B/Ls to customers and overseas offices. Assisting with other areas of the operation. Core Skills/Attributes: Good written and verbal communication skills for use both within and outside the company. Computer literacy - for use in both in-house systems and internet/word-processing applications. Keen eye for detail to ensure documents prepared exactly as specified, and final documentation received from third parties is correct as specified. Organisational skills and ability to act on own initiative - particularly important to control & prioritise workload, ensuring all deadlines at various stages of the process are adhered to. Ability to work as an individual on allocated customers, but also to be aware of requirements of the team when cover might be required. What We Offer: Various Pension Schemes. Private Health Cover, with access to a Digital GP. Death in Service Benefit. Annual Pay review. 33 days holiday per annum, including bank holidays. A supportive and collaborative work environment. Excellent office facilities on a site with 24 hr security, and secure onsite parking. Own transport is recommended due to location (public transport services are available). Opportunities for career development and progression within a global company. Comprehensive training. Employee assistance program and well-being initiatives. Additional Information: Please note that any offer of employment will be subject to satisfactory previous employment history and verification of education and work eligibility. Bulkhaul Limited is an equal opportunity and disability confident employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join Bulkhaul Limited and contribute to a team that values dedication, innovation, and excellence in global logistics! Please click APPLY to be redirected to our website to complete your application for this role. Candidates with the experience and relevant job titles of; Logistics Admin Assistant, Office Administrator, Freight Administrator, Office Administration Assistant, Transport Administrator, Logistics Coordinator, Documentation Administrator, may also be considered for this role.

Office Angels are currently recruiting for a Helpdesk Administrator for our client based in Bracknell. Role: Temporary Helpdesk Administrator Location: Bracknell - Office Based Salary: 13.75ph Our client is seeking a Helpdesk Administrator to join their team. As a Helpdesk Administrator, you will play a vital role in providing first-line helpdesk support and being the primary point of contact for facilities management requirements and administration. This is a full-time temporary position based in our client's office. Key Responsibilities: Be the friendly and professional point of contact for operational colleagues, addressing their queries and concerns. Handle incoming and outgoing calls efficiently and effectively. Complete various administrative tasks on the state-of-the-art CAFM(Computer Aided Facilities Management) system including assigning contract colleagues and sub-contractors to service requirement tasks, generating purchase orders, and updating general admin information. Liaise with maintenance staff and subcontractors, ensuring timely response and resolution of service desk requirements. Work closely with the Head of Maintenance and Head of Property Help Desk to enhance service quality and reporting processes. Monitor and maintain accurate data in the CAFM system related to helpdesk work orders, ensuring proper assignment, prioritisation, and categorisation in line with cost codes. Monitor and complete work orders for any remedial actions, both in-house and contractor-related. The Ideal Candidate: Exceptional customer service and administration skills Excellent communication skills, both written and verbal Exemplary attention to detail and the ability to work accurately A self-motivated, enthusiastic, and professional individual The ability to work well under pressure and handle challenging situations Strong decision-making skills and the ability to take ownership and resolve problems independently If you are looking to join a dynamic and passionate team, where you can make a real difference in the lives of individuals with learning disabilities and mental health conditions, then we want to hear from you. Apply now to become our client's Helpdesk Administrator and be part of a supportive and inclusive work environment. Note: Only shortlisted candidates will be contacted. Your application will be handled with strict confidentiality. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

PPM Compliance Administrator Location: Insert Location Salary: £15.00 per hour Hours: Monday to Friday, 9:00am 5:00pm We are seeking a highly organised and detail-oriented PPM Compliance Administrator to join our clients growing team. This role is ideal for someone with strong administrative skills who can effectively manage Planned Preventative Maintenance (PPM) schedules and ensure compliance across a portfolio of properties and assets. About the Role As a PPM Compliance Administrator, you will play a key role in ensuring all planned maintenance activities are completed on schedule and that statutory compliance requirements are met. You will be responsible for maintaining accurate records, coordinating maintenance activities, and supporting compliance across a range of building services and systems. Key Responsibilities Manage and monitor Planned Preventative Maintenance (PPM) schedules. Ensure all maintenance activities are completed within required timeframes. Maintain accurate compliance records, certificates, inspection reports, and service logs. Liaise with contractors, engineers, and site managers to coordinate maintenance visits. Track and report on compliance performance and outstanding actions. Ensure documentation is audit-ready and readily accessible. Monitor statutory compliance requirements relating to building maintenance and safety. Assist with the management of compliance across fire safety, mechanical and electrical systems, gas safety, plumbing, and building fabric inspections. Areas of Compliance Covered Fire alarm testing, emergency lighting, and fire extinguisher servicing. HVAC servicing, PAT testing, and fixed wire inspections. Gas safety inspections, boiler servicing, and water hygiene testing. Roof, window, and structural inspections. Health and safety compliance documentation. Requirements Previous administration or compliance experience preferred. Excellent organisational and time-management skills. Strong attention to detail and record-keeping abilities. Proficient in Microsoft Office and database management systems. Ability to manage multiple tasks and deadlines effectively. Strong communication skills and a professional approach. Experience within facilities management, property management, maintenance, or compliance environments would be advantageous. What We Offer Competitive pay of £15.00 per hour. Monday to Friday working hours (9:00am 5:00pm). Supportive and professional working environment. Ongoing training and development opportunities. Stable, long-term employment with opportunities for progression.

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers. We are looking for an experienced Project Administrator to join our team on a part-time basis for 20 hours per week across five days. This role is based at our Warrington office however this role also offers a flexible Hybrid working model. Reporting to the PC4 Framework Manager, you will be responsible for supporting with the collating and maintenance of high-quality operational documentation. Key Responsibilities: Prepare and issue project site files for all new schemes. Using our online portal, Deltek, update and maintain drawing registers for all projects. Download and save drawing revisions from architects to Deltek. Arrange for packs of construction drawings to be posted / issued to site. Request, collate and submit all documentation required to submit Operation & Maintenance manuals to our clients at the end of a project. Accurately record all schemes to the appropriate Trackers. Assist with arranging site security access for survey attendees. Direct point of contact for site-based employees About You: Strong administrative and organisational skills. IT literacy and proficiency in Microsoft Office High attention to detail with a commitment to data accuracy. Ability to manage multiple tasks and deadlines simultaneously. Excellent communication and interpersonal skills. Experience in a construction, or project-based environment is desirable. Valuing People at Morris & Spottiswood Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. One of our core values is to Value People . We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind. Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.