44 jobs found

This exciting opportunity for a Legal Administrator in the professional services industry requires strong organisational skills and attention to detail to support a busy team. The role is based in Prestwick and involves ensuring the smooth running of administrative processes in a fast-paced environment. Client Details The company is a well-established professional services organisation with a reputation for excellence. They operate as part of a collaborative and supportive team environment, offering a professional working atmosphere in the Prestwick area. Description Provide comprehensive administrative support to the legal team. Prepare, format, and manage legal documents and correspondence. Maintain accurate client records and manage case files effectively. Coordinate meetings, appointments, and schedules for the legal team. Handle incoming and outgoing correspondence with a high level of professionalism. Assist in the management of billing and invoicing processes. Ensure compliance with legal procedures and company policies. Support the team with ad hoc administrative tasks as required. Profile A successful Legal Administrator should have: A strong background in administrative roles, ideally within professional services. Excellent organisational and time-management skills. Proficiency in Microsoft Office, including Word, Excel, and Outlook. A keen eye for detail and accuracy in handling legal documents. Strong communication skills, both written and verbal. A proactive approach to problem-solving and completing tasks efficiently. Familiarity with legal or professional services processes is advantageous. Job Offer Competitive salary between 25,200 and 30,800 per annum. A permanent position within a respected professional services organisation. Opportunities for professional growth and development. Supportive and collaborative working environment in Prestwick. Comprehensive benefits package tailored to employee needs. If you are detail-oriented and eager to contribute to the professional services industry, this Legal Administrator role in Prestwick could be the perfect opportunity for you. Apply today to take the next step in your career!

SALES SUPPORT ADMINISTRATOR Are you highly organised, great with data, and confident communicating with a wide range of stakeholders? We're recruiting for a Sales Support Administrator to join a busy and collaborative sales team, playing a key role in supporting National Accounts and a nationwide franchise network. This is a fantastic opportunity for a reliable person who enjoys working at the heart of a sales operation, combining administration, customer service, and reporting to help drive commercial success. Along with a competitive salary + benefits this is a 37.5 hour Monday to Friday 9am-5.30pm role offering a hybrid working pattern - 2 days office, 3 days working from home. Key responsibilities for the Sales Support Administrator include, Act as a key point of contact for National Account representatives, delivering consistently high service levels Communicate clearly and professionally with franchisees via phone and email Manage central billing notifications, including leads, closures, transfers, and ownership changes Maintain accurate and up-to-date data across internal systems and databases Respond to retailer, franchisee, and National Account queries, escalating where appropriate Produce accurate monthly sales reports and performance analysis Maintain product listings and pricing systems, communicating changes effectively Create and manage Excel spreadsheets using formulas such as VLOOKUP Compile and format the weekly sales section of the online franchise bulletin The ideal Sales Support Administrator will need the following, Previous experience in customer service or sales support, with a confident telephone manner Strong administrative and organisational skills with excellent attention to detail Intermediate Excel skills, including formulas, VLookups, and reporting Comfortable managing multiple priorities and meeting deadlines A positive, proactive team player who enjoys supporting others Experience with Exchequer accounts package is desirable but not essential as training will be provided If you are a Sales Support Administrator looking for a new role which offers you the flexibility of hybrid working and flexible start/finish times and where your organisation, communication, and problem-solving skills will truly make an impact, we'd love to hear from you.

Billing Administrator will support the accurate administration of tenant, lease and billing information across a diverse property portfolio. The role is responsible for maintaining property and tenant records, processing lease-related transactions, raising charges and invoices, and ensuring all billing activities are completed accurately and within agreed deadlines. The successful candidate will work closely with Property Management, Finance, Insurance and other internal departments to ensure the smooth operation of tenancy and billing processes while maintaining high standards of accuracy and customer service. Key Responsibilities Maintain accurate and up-to-date property and tenant records ensuring all updates are processed within agreed timescales. Process lease renewals, lease assignments, new licences, data amendments, turnover rent updates, rent reviews and residential leases. Set up, amend and close diary events to support billing and lease management processes. Support the administration of new property set-ups, new leases, lease renewals, assignments, data amendments and rent reviews by preparing and processing required documentation. Assist with the preparation and issuance of residential leases and licences. Produce accurate completion statements for internal and external stakeholders. Calculate, prepare and raise charges in line with contractual requirements and billing deadlines. Generate system-produced invoices on annual, quarterly and monthly billing cycles. Process recurring weekly and monthly recharges including utilities, car park income, Sunday trading and purchase ledger recharges. Batch load insurance invoices and generate corresponding charges. Issue service charge budgets, reconciliations and associated documentation. Ensure all billing and tenancy changes are processed in accordance with internal controls, audit requirements and delegated authority levels. Carry out checks to ensure accuracy of rent rolls, charges and system-generated records, escalating discrepancies where appropriate. Respond to queries from tenants, colleagues and other departments promptly and professionally. Collaborate with Property Management, Finance, Insurance and other business areas to resolve outstanding matters and maintain smooth operational processes. Follow documented process notes and contribute feedback to support continuous process improvements. Identify opportunities for efficiencies and system enhancements. Person Specification Essential Skills & Experience Excellent communication skills with the ability to interact professionally with stakeholders at all levels. Strong organisational skills with the ability to manage multiple tasks and meet tight deadlines. High attention to detail and accuracy. Willingness to learn and develop within the role. IT literate with a good working knowledge of Microsoft Office applications, particularly Excel. Flexible and proactive approach with a positive attitude. Desirable Experience Previous experience within: Sales Ledger Lease Management Property Administration Contract Management This is a 12month contract with the opportunity to work from home once a week

Are you ready to take on a fast-paced Personal Assistant/PA role where you ll play a key part in supporting a successful legal team? Join a respected firm where your organisation and attention to detail will make a genuine impact ensuring your colleagues have the freedom to focus on what they do best! As a PA in this well-respected Law firm , you ll support fee earners across a variety of functions, including diary management, client liaison, document preparation and various customer checks. A competitive salary is on offer, plus an excellent benefits package that includes 25 days holiday (plus bank holidays), enhanced pension and more! This role is working Monday to Friday, 9am to 5pm, and is based in Edinburgh city centre with the option for hybrid working after probation. What's the job? You ll support Partners and Fee Earners by delivering a comprehensive administrative service that allows them to focus on client work. Responsibilities include diary management, coordinating internal and external meetings, preparing papers, monitoring inboxes, handling calls, and organising travel. You will also assist with financial admin such as billing, financial requests, and reporting, as well as supporting business development and marketing activities. You will work collaboratively with other PAs and support compliance processes including AML and CMI. Previous experience in a similar role is required - you must have experience in the Legal sector. You should be proficient in Microsoft Office and training on other software will be provided. Whether you re an experienced Personal Assistant / PA or Executive Assistant / EA seeking your next opportunity, or a Team Secretary or Team Administrator ready to take the next step in your career, we d love to hear from you, apply today!

We have an exciting opportunity for you to join a progressive and friendly company as an Accounts Administrator. This is a full time role in Dover, working Monday - Friday, 8:30am - 5pm , you will be paid between 26,000 to 28,000 depending on experience + 10% bonus based on your individual and company performance. Your next company offer incredible benefits : 25 days annual leave, free fruit each week, drinks from Costa, Career progression! As an Accounts Administrator , you will play a vital role in ensuring accurate, timely invoicing and effective receivables management. Working as part of a collaborative finance team, you will apply strong attention to detail, customer focus, and sound accounting principles to support business operations and growth. Key Responsibilities Create and issue customer invoices in line with individual requirements and strict deadlines Upload invoices to customer portals as required Monitor customer payments and escalate overdue balances to management when necessary Communicate with sales and operations teams via email and phone to resolve billing and payment queries Assist in improving processes and supporting automation initiatives to enhance efficiency Monitor and manage fuel surcharges Support annual and ad-hoc audit requests Process customer credit requests by collecting required financial information, including credit reports and references Forward completed credit documentation to the Credit Manager in accordance with Credit Department policies Assist the allocation team by providing accurate allocation details Perform additional duties as assigned Preferred Qualifications & Experience Strong mathematical and numerical skills Customer service experience preferred High level of accuracy and attention to detail Ability to work effectively in a fast-paced, deadline-driven environment Next steps: If you're enthusiastic to utilise your credit control or accounts skills and you're passionate about Customer service, we would love to hear from you - apply today ! Don't miss out on this fantastic opportunity to join a leading organisation. Know someone who might be perfect for this role? Refer them and if they're successful, you'll receive a 100 voucher of your choice! (Terms apply) Don't forget: If your application matches the job requirements, we'll email you - please check your junk/spam folders. If you hear from us, call Pippy (Candidate Consultant) or Nicola (Elite Consultant) on (phone number removed) within 24 hours to discuss the role in more detail. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Private Client Legal Assistant / Administrator Buxton Full-Time Office Based We are a modern and client-focused law firm with an excellent reputation for delivering high-quality legal services with a personal approach. Due to continued growth, we are looking for a proactive and organised Private Client Legal Assistant / Administrator to join our friendly and supportive team in Buxton. The Role You will work closely with experienced fee earners, providing administrative and legal support across a broad range of private client matters including: Wills Probate and estate administration Lasting Powers of Attorney (LPAs) Trusts This is a varied and hands-on role where no two days are the same. You will play an important part in ensuring clients receive a professional and efficient service throughout their matter. Key Responsibilities Opening and maintaining client files Drafting routine correspondence and legal documents Assisting with wills, probate, LPAs, and trusts under supervision Managing client onboarding, ID, and AML checks Liaising with clients, third parties, and external organisations Monitoring workflows and supporting fee earners with deadlines Supporting billing, file management, and compliance procedures Assisting with GDPR and SRA compliance requirements Using LEAP case management system to manage files and workflows About You We are looking for someone who is organised, professional, and eager to learn. Essential Skills & Experience Excellent organisational and administrative skills Strong attention to detail and accuracy Good IT skills including Microsoft Office Professional and confident communication skills Ability to manage a busy workload and prioritise effectively Reliable, professional, and able to handle confidential information Desirable Previous experience within a law firm or legal environment Experience within a Private Client department Familiarity with wills, probate, LPAs, or trusts Experience drafting legal documents under supervision Previous experience using LEAP case management system What We Offer Supportive and professional working environment Ongoing training and development opportunities Generous annual leave entitlement Mentoring and support from experienced fee earners Exposure to a wide range of private client matters Genuine long-term career progression opportunities Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

French Team IP Administrator / IP Paralegal Please note that this role requires professional fluency in both French (C2) and English (minimum B2). About Us Withers & Rogers is one of Europe s largest dedicated intellectual property law firms, with over 200 staff located across the UK, Germany and France. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia. We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm. The Role An exciting opportunity has arisen for an IP Administrator/IP Paralegal to join our growing team in France. The successful candidate will be required to work closely with our teams in France, the UK and Germany to provide a high-quality service to clients both in France and worldwide. The contractual base for this role will be in one of our Paris, London, Munich, Bristol, Sheffield, or Birmingham offices. Withers & Rogers operates a flexible hybrid working policy, giving flexibility on office attendance while meeting the needs of the firm and its clients. Since this position is with our French team, occasional travel to Paris will be required according to the needs of the team and our clients. In this role, your responsibilities will include: - Full secretarial support, including all typing of documents, including letters, emails, and patent specifications. - Managing own and team inboxes, processing emails and post (both hard copy and electronic). - Accurate and daily maintenance of computerised case management system, including following workflows, generating correspondence from templates, and liaising with our internal Records and Accounts departments, as well as sister company Withers & Rogers Renewals. - Preparation of official forms for French, European and other countries patent applications, and design applications where necessary, including use of online filing portals, ensuring the payment of official fees and reporting accurately to clients. - Organising and prioritising own workload and keeping a level-headed approach in a busy working environment. - Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable. - Producing/maintaining documentation to capture processes developed for key clients. - Accurate preparation and processing of invoices, using e-billing systems where necessary. About You To join us as an IP Administrator / IP Paralegal, you ll need: - Demonstrable IP Administrator / IP Paralegal experience. - A passion for working in a dynamic international professional services firm and delivering excellent service to our clients. - Professional fluency in French and English (C2 level in French and B2 level as a minimum in English). - Excellent communication skills and an ability to interact confidently with all levels of internal and external contacts in both English and French. - Excellent attention to detail. - Ability to balance and prioritise workload and to be proactive in helping other members of the team. Ability to manage an attorney's emails, judge urgency, and action or escalate as required. - Good Microsoft package skills, particularly Outlook, Word and Excel (essential), ideally with experience of case management systems and following/generating standard procedures and templates for repeat tasks. - The desire to learn and a willingness to become involved in the wider firm and to develop improvements to our internal processes. - Ability to work individually and within a team. Your Rewards We offer a competitive salary, flexible working options, a positive and welcoming work environment, plus a range of additional benefits. Applications will be reviewed as they are received, so early applications are encouraged. We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and contribute their ideas. If you think you have the skills to succeed in this role in a dynamic and growing team, we would love to hear from you.

Role: Legal Administrator Location: Edinburgh, City Centre Salary: £23,686 Full-time, permanent Are you an experienced administrator looking to build your career within a professional services environment? Do you enjoy working in a busy role where organisation and attention to detail are key? Are you looking to join a firm with a strong reputation and a supportive team culture?We are currently working with a highly respected legal firm to recruit a Legal Administrator to join their Office Services team in Edinburgh. This is an excellent opportunity to become part of a collaborative and professional environment, supporting teams across the wider business.You'll play an important role in providing administrative support to Partners and Fee Earners, helping to ensure the smooth day-to-day running of operations across both physical and digital services.This is a fantastic opportunity for someone looking to develop their career within a legal setting, with full training provided and genuine opportunities for progression and development. The Role The successful candidate will support the wider business with a broad range of administrative and document management duties. Key responsibilities include: • Providing administrative support across the wider firm • Assisting with photocopying, scanning, printing, and document preparation • Preparing and processing mail, both physical and digital • Managing document scanning, filing, and electronic distribution • Preparing electronic bundles and meeting documentation • Supporting data entry, spreadsheet management, and document conversion • Assisting with online registrations including Power of Attorney and Registers of Scotland submissions • Supporting billing administration and client charge-back processes • Managing stationery and office resources • Maintaining a high level of accuracy and confidentiality at all times Essential Skills & Experience • Previous experience within an administrative role • Strong organisational and time management skills • Excellent attention to detail and accuracy • Good communication and interpersonal skills • Strong IT skills, including Microsoft Office The ideal candidate will also • Be a strong team player with a flexible approach • Enjoy working in a fast-paced environment • Be comfortable handling confidential information • Take pride in delivering high-quality work • Have an interest in developing within a legal or professional services environment • Possess previous experience within a legal setting What's on Offer • Full-time, permanent role based in Edinburgh • Opportunity to join a highly respected firm with a strong reputation • Supportive and collaborative team environment • Excellent training and development opportunitiesInterested? Please Apply Now to be considered for the role

Looking for a fabulous new office role where no two days are the same? Come and join a highly respected professional services firm in the heart of Edinburgh, where your organisation skills, attention to detail and team-focused attitude will be genuinely valued. A renowned legal business is seeking a proactive Business Administrator to support busy professional teams across the firm. This is a varied, hands-on role ideal for someone who loves to be busy and enjoys being at the centre of day-to-day operations. You'll play a key role in keeping the business running smoothly, supporting document production, digital administration, client file management and office services across multiple departments. Salary - Up to £23,700 per annum Location - Edinburgh city centre and easily commutable from the surrounding areas by public transport - Musselburgh, Dalkeith, South Queensferry, Livingston, Linlithgow, Dunfermline and East Lothian. Role Type - Permanent / Full Time / Mon-Fri / 33.75 hours per week / Office based Benefits - 25 Days Holiday + BH, Enhanced Penson + more What will you be doing ? Providing administrative support to senior professionals and wider teams Managing scanning, printing, document preparation and electronic filing Preparing digital bundles, meeting packs and legal documentation Handling incoming and outgoing mail, including digital document processing Supporting data entry, billing information and spreadsheet management Assisting with online registrations and internal office coordination What we're looking for: Previous administration experience in a professional environment Strong organisational skills and excellent attention to detail Confident IT and document management skills Experience within the legal/professional services would be advantageous Why choose us? You will be joining a respected and people-focused organisation with an outstanding reputation! We are proud to offer a supportive team culture with long-term career development opportunities that includes comprehensive training and ongoing investment in your career. Sounds good doesn't it ? Apply today!

£30,000 - £36,000 DOE Billing Administrator Location: Stamford Hill Hours: Fully office-based role Monday - Thursday: 9:30am - 6:00pm Friday: Early finish Box Recruitment Solutions are exclusively recruiting for a growing telecoms business in Stamford Hill. Reporting directly to the Billing Manager, this is an excellent opportunity for a proactive and detail-oriented administrator with strong data handling and customer service skills to join a busy and supportive finance and operations team. The successful candidate will be responsible for carrying out billing administration for both B2B and B2C customers across telecoms services including landline, broadband, leased lines and mobile services. Key Responsibilities Billing & Data Administration Monthly billing administration for B2B and B2C customers Dealing with customer billing queries over the phone and resolving Add and organise data within the billing system Monitor and report billing data using internal systems Reconcile and validate discrepancies across platforms including Zoho, Salesstar, My Accounts and Abillity Import, match and verify data from multiple sources Customer Communications Generate and send end-of-contract letters to customers Handle customer and internal queries via email and telephone professionally Produce and dispatch billing and account-related correspondence Systems & Reporting Work with the Abillity billing platform Produce internal reports and compile team data for review Support the transition from manual to system-led billing processes Team Support Work closely within a collaborative team environment Support colleagues with ad hoc administrative and operational tasks Participate in cross-functional communication across the business Preferred Skills & Experience Confident Excel skills including formulas and pivot tables Previous billing administration or data-driven administration experience Strong attention to detail and organisational skills Professional and confident telephone manner Exposure to billing and CRM systems such as Abillity, Zoho, Salesstar or similar billing platforms would be advantageous Benefits 28 days holiday Private healthcare Discretionary yearly bonus KPI bonus scheme Discounted rewards scheme Early finish on Fridays

Sales ledger Administrator, £25,500 - £26,500, Harrogate Location: Harrogate Hours: 37.5 hours per week (Monday to Friday, 8:30am - 5:00pm) Contract Type: Full-time, Permanent About the Role Are you an experienced Sales Ledger Administrator looking for a new challenge. Our client based in the centre of Harrogate is looking for a proactive and detail-oriented Sales Ledger Administrator. The successful candidate will play a key role in supporting the credit control function, ensuring timely cash collection, accurate processing of sales ledger data, and delivering a high-quality service to both internal and external stakeholders. Essential Experience & Skills: Minimum of 2 years' experience within credit control/Sales Ledger Experience of dealing with multiple and complex billing queries Competent with MS Excel Self-motivated Team player Strong communication skills Customer focused Key Responsibilities Allocate daily cash for group accounts and reconcile against daily banking. Escalate and follow up on unallocated cash issues with credit controllers. Conduct unallocated cash reviews with the Senior Credit Controller. Perform initial credit reviews for potential customers and suggest credit limits. Set up new customer accounts, including credit checks and approvals. Issue welcome emails to new customers. Manage Jet Aire domestic accounts and ensure accurate cash application. Process credit/debit card payments and approve credit notes. Run monthly statements and adjust consolidated invoices. Support CRM development and process improvements. In return you will be offered: Standard hours: 8:30am - 5:00pm, Monday to Friday (37.5 hours/week). Central Location close to public transport Parking available Working in a collaborative team If you are an experienced Sales Ledger professional looking to join a supportive and fast-paced team in a central Harrogate location, we would love to hear from you. This is a fantastic opportunity to take ownership of your role and contribute to a business that values accuracy, collaboration, and continuous improvement. Apply now or get in touch with us to find out more - we'd be happy to talk you through the role in more detail.

Reed are supporting a new growing client that develops business-critical software, who have plans for further expansion. Their flagship platform is the market leader in its field and is used by hundreds of operators to manage: Job scheduling and dispatch, Billing by actual tonnage Compliance documentation and Reporting, KPIs and operational analytic. This newly created role will work closely with the sales team and report directly to sales director. You will be working in small friendly team based in their Caversham office alongside their sister company, finance, sales and customer services. The role is critical in supporting the external sales team by preparing accurate quotes, managing administrative sales processes, and handling project coordination tasks. The successful candidate will help reduce administrative burden on the sales leadership and ensure smooth, timely support for customer quotes and ongoing projects. Key Responsibilities • Prepare accurate, professional, and timely customer quotes, proposals, pricing documents, and supporting materials • Manage project tasks including updating sales tasks, coordinating basic internal resources, and performing follow-up actions • Process sales orders, maintain CRM records, and handle related sales administration • Respond promptly to internal team and customer inquiries regarding quotes, delivery dates, or project status • Support the wider sales team with documentation, reporting, pipeline administration, and data entry • Liaise between sales, accounts, and other departments to keep projects on track If you are a successful sales administrator, administrator or customer service professional that has strong attention to detail, has a positive and proactive approach to support the sales team and speak to clients when required then this could be the role for you! If so, apply now!

Job Title: Senior Wealth Planning Assistant Job ID: 10384 Location: Leeds Salary: Up to £40,000 Recruit UK are working on behalf of a highly regarded wealth management firm in Leeds to recruit an experienced Senior Wealth Planning Assistant. This role would suit you if you are due to complete your final exams or currently doing some work with Paraplanners and have a good understanding to support them. This is an excellent opportunity for an experienced IFA Administrator or Wealth Planning Assistant looking to join a professional and supportive business where staff retention, employee wellbeing and long-term career development are a genuine priority. Working closely with Wealth Planners, you will provide senior level administrative support across the full client journey, ensuring all client servicing, new business and adviser support work is handled efficiently, accurately and in line with compliance procedures. This role will also involve acting as a key support figure within the wider team, assisting junior members and helping to drive service standards. This position is offered on an initial 3 month period ideally leading to become a permanent role. The role includes: Providing full end-to-end administrative support to Wealth Planners Processing new business and client onboarding documentation Liaising with providers and internal departments Preparing valuations, review packs and meeting documentation Managing adviser diaries and arranging client meetings Completing post meeting actions and client correspondence Maintaining accurate client records across internal systems Handling billing, invoices and commission administration Supporting submissions to paraplanning Acting as a first point of contact for client queries Contributing to process improvements and team efficiency Benefits: Salary up to £40,000 depending on experience Hybrid working available after first month 25 days holiday plus bank holidays Matched pension contribution Private medical insurance Medical cash plan Life assurance and income protection Employee wellbeing initiatives and assistance programme Mentoring schemes and continued professional development Excellent long-term career prospects Fantastic collaborative working culture What they are looking for: Previous experience within IFA Administration or Wealth Planning support One exam away from completion Strong understanding of the end-to-end financial planning process Knowledge of pensions, investments and financial planning products Excellent organisational skills and attention to detail Strong communication and client service ability Ability to manage workloads in a fast-paced professional environment This is a standout opportunity for an experienced financial planning support professional looking to step into a senior position within a highly respected wealth management environment.

Your new company Hays are recruiting for a temporary project administrator. This role is for 6 months and based in Oldham within the engineering sector, for a growing technical and project team. The role provides administrative and financial coordination across project lifecycle activities and involves regular interaction with internal finance staff, project managers, clients, vendors, and subcontractors. This position suits a detail-oriented candidate with strong organisational skills, flexibility, and the ability to manage priorities. Your new role Provide project administration and support to Project Managers. Set up projects by extracting relevant information from client contracts or proposals and accurately entering data into the accounting system (e.g., contract values, budgets, scope, fee types, payment terms). Verify or update project rate schedules and ensure mark-ups and invoice templates align with contract requirements. Review employee expense reports in a timely manner. Assist with electronic time-sheet administration. Support billing cycles by generating pre-bills, facilitating edits, finalising invoices, and submitting invoices in line with contractual instructions. Track accounts receivable and accounts payable for project needs. Assess project revenue by identifying variances, updating budgets, and making necessary transactional adjustments according to monthly closing schedules. Generate project financial reports as required. Assist with accounts payable processes, including vendor onboarding, PO creation, invoice processing, reconciliations, supplier queries, and reporting. Support debtor management through email and telephone follow-up Provide ad-hoc administrative support to project teams and finance functions as needed. What you'll need to succeed Previous experience working within a project administration or administration role in a professional services environment, such as engineering or environmental sectors. Accurate data entry capabilities. Ability to operate effectively in a fast-paced, deadline-driven environment while managing multiple concurrent tasks. What you'll get in return This role is for a minimum of 6 months, paying up to £14.99 per hour plus holiday pay. Immediate starting role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Administrator Support Industrial Services Location : Hybrid, Stokenchurch, HP14 3SX One day per week in office Salary : £26,000 £28,000 per annum, DOE + Excellent Benefits! Contract : Full-time, permanent Hours: 37.5 hours Benefits : Hybrid working flexibility, Opportunity to play a key role in a growing operational team, Exposure to a global, well-established organisation, Supportive and collaborative working environment We are DEKRA UK, part of a global organisation employing over 49,000 people in more than 60 countries! In the UK, we deliver a wide range of services spanning all industry types including but not limited to automotive, oil and gas, insurance, manufacturing, and chemical and process safety industries. We re looking for a highly organised and detail-focused Administrator Support professional to join our Industrial Services team. This is a key role at the heart of operations supporting billing, invoicing, scheduling, and coordination of inspections, while ensuring accuracy across multiple systems and maintaining a high level of customer service. If you enjoy structured work, thrive on organisation, and take pride in getting the detail right, this role offers a great opportunity to play a vital part in a busy and growing function. What You ll Be Doing Billing & Invoicing Prepare and issue invoices accurately and on time Collate and process supplier and customer invoices Match invoices to purchase orders and contractual agreements Resolve any discrepancies in billing documentation Purchase Orders Raise and manage purchase orders in line with business requirements Ensure alignment with agreed budgets and terms Maintain accurate records and supporting documentation Data & Systems Management Accurately input and manage data across multiple internal systems Maintain clear, organised, and up-to-date records Ensure consistency and integrity of information across platforms Operations Coordination Schedule and coordinate industrial services inspections Liaise with internal teams and external providers to ensure smooth delivery Support efficient planning and execution of operational activities Customer Liaison Act as a key point of contact for customer queries Provide support on bookings, invoicing, and service-related requests Build positive relationships and deliver a high standard of service About You You re someone who enjoys working in a structured, process-driven environment and takes pride in delivering accurate, high-quality work. Essential Skills & Experience Previous experience in an administrative or support role Strong attention to detail, particularly in financial or data tasks Experience with invoicing, billing, and purchase order processes Comfortable working across multiple systems and databases Excellent organisational and time management skills Strong written and verbal communication skills Ability to work independently in a hybrid/remote environment It would be great if you had: Experience within industrial services, inspections, or a similar sector Familiarity with financial systems and processes If you re motivated by continuous improvement and thrive in an environment where your ideas create real impact, we d love to hear from you. Apply now and join DEKRA! No agencies please.

Looking for a fabulous new office role where no two days are the same? Come and join a highly respected professional services firm in the heart of Edinburgh, where your organisation skills, attention to detail and team-focused attitude will be genuinely valued. A renowned legal business is seeking a proactive Business Administrator to support busy professional teams across the firm. This is a varied, hands-on role ideal for someone who loves to be busy and enjoys being at the centre of day-to-day operations. You ll play a key role in keeping the business running smoothly, supporting document production, digital administration, client file management and office services across multiple departments. Salary Up to £23,700 per annum Location Edinburgh city centre and easily commutable from the surrounding areas by public transport - Musselburgh, Dalkeith, South Queensferry, Livingston, Linlithgow, Dunfermline and East Lothian. Role Type Permanent / Full Time / Mon-Fri / 33.75 hours per week / Office based Benefits 25 Days Holiday + BH, Enhanced Penson + more What will you be doing ? Providing administrative support to senior professionals and wider teams Managing scanning, printing, document preparation and electronic filing Preparing digital bundles, meeting packs and legal documentation Handling incoming and outgoing mail, including digital document processing Supporting data entry, billing information and spreadsheet management Assisting with online registrations and internal office coordination What we re looking for: Previous administration experience in a professional environment Strong organisational skills and excellent attention to detail Confident IT and document management skills Experience within the legal/professional services would be advantageous Why choose us? You will be joining a respected and people-focused organisation with an outstanding reputation! We are proud to offer a supportive team culture with long-term career development opportunities that includes comprehensive training and ongoing investment in your career. Sounds good doesn't it ? Apply today!

Job Advertisement: Operations / Project Administrator Location: Remote / Solihull Office Hybrid Contract Type: Temporary 3-Month Rolling Contract Inside IR35 Hourly Rate: 15 - 18 (depending on experience) Hours: Monday - Friday, 8:30am - 5:30pm Join Our Dynamic Team! Are you an organized and proactive individual looking to make a real impact in a consultancy and a professional services environment? Our client is on the hunt for an enthusiastic Operations / Project Administrator to support a busy and collaborative delivery team. This is your chance to shine in a fast-paced role that plays a vital part behind the scenes! What You'll Be Doing: As the Operations / Project Administrator, you'll be the backbone of project coordination and operational support. Here's a snapshot of your responsibilities: Project & Operational Administration: - Set up and maintain projects within internal systems (Certinia/SAP). - Validate project information against Statements of Work (SoWs), purchase orders, and budgets. - Support project closures, ensuring billing checks and timecard validation are on point. - Maintain accurate and compliant project data. Billing & Financial Support: - Assist with billing activities across various project types: Time & Materials, Fixed Price, and Milestone-based projects. - Check and validate approved timecards prior to billing cycles. - Liaise with Finance and Credit Control to resolve any billing queries. Project Coordination Support: - Raise and manage resource requests. - Support consultants with assignment codes, expense queries, and timecard approvals. - Track project budgets and produce status updates and reports. Forecasting & Reporting: - Assist with forecasting and revenue accrual tracking. - Highlight risks or discrepancies in financial information. - Help Project Managers maintain financial visibility across engagements. Commercial & System Administration: - Upload project documentation and purchase orders. - Support customer and payer setup processes. - Maintain accurate records within Certinia and SAP. What We're Looking For: To thrive in this role, you should have: Previous experience in a Project Administrator, Operations Administrator, PMO, or similar role. Experience in a consultancy, professional services, or project-based environment. Understanding of project billing models (Time & Materials, Fixed Price, Milestones). Familiarity with ERP/PSA platforms like SAP or Certinia. Strong attention to detail and confidence with financial/project data. Excellent organizational and communication skills. Personal Attributes: Proactive and solutions-focused. Comfortable managing multiple priorities. A strong team player with a collaborative spirit. Ability to work independently and take ownership of tasks. Confident communicator across operations, finance, and delivery teams. Why Apply? This is not just another job; it's an opportunity to grow and thrive! Here are some great perks: Flexible Hybrid Working: Enjoy the best of both worlds! Collaborative Environment: Work with experienced delivery and operations teams. Fast-Paced Role: Engage in varied tasks with real responsibility. Potential for Extension: Opportunity for contract extension on a rolling basis. Career Growth: A fantastic opportunity for anyone looking to develop in project operations or PMO support. If you're ready to take on this exciting challenge and be part of a vibrant team, we want to hear from you! Apply today and let's embark on this journey together! Please note if you do not hear back regarding your application within five working days you have unfortunately been unsuccessful currently, but we thank you for your interest. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)

Reed are supporting a new growing client that develops business-critical software, who have plans for further expansion. Their flagship platform is the market leader in its field and is used by hundreds of operators to manage: Job scheduling and dispatch, Billing by actual tonnage Compliance documentation and Reporting, KPIs and operational analytic. This newly created role will work closely with the sales team and report directly to sales director. You will be working in small friendly team based in their Caversham office alongside their sister company, finance, sales and customer services. The role is critical in supporting the external sales team by preparing accurate quotes, managing administrative sales processes, and handling project coordination tasks. The successful candidate will help reduce administrative burden on the sales leadership and ensure smooth, timely support for customer quotes and ongoing projects. Key Responsibilities • Prepare accurate, professional, and timely customer quotes, proposals, pricing documents, and supporting materials • Manage project tasks including updating sales tasks, coordinating basic internal resources, and performing follow-up actions • Process sales orders, maintain CRM records, and handle related sales administration • Respond promptly to internal team and customer inquiries regarding quotes, delivery dates, or project status • Support the wider sales team with documentation, reporting, pipeline administration, and data entry • Liaise between sales, accounts, and other departments to keep projects on track If you are a successful sales administrator, administrator or customer service professional that has strong attention to detail, has a positive and proactive approach to support the sales team and speak to clients when required then this could be the role for you! If so, apply now!