Document Controller

Job Description

Morris & Spottiswood is seeking a Document Controller to play a key role in the successful delivery of Retail and Fit-Out sector clients. We are looking for someone with a proactive mindset and an awareness of modern digital construction practices.

The Document Controller will be responsible for managing and maintaining project information in accordance with BS EN ISO 19650 standards, ensuring the right information is available to the right people at the right time. This includes implementing structured workflows, enforcing naming conventions, supporting design and delivery teams, and helping the business uphold its commitment to collaborative working.

As part of this role, the successful applicant will be based out of our London Office (St Katherine Dock) and will also be required to carry out general duties to aid in the overall operations and management of our London office team.

You will be working closely with the both the London Senior Management Team siding with general day-to-day duties in operating the London office and also working with individual Project Delivery teams across multiple disciplines, ensuring consistency, transparency, and traceability of project data throughout the lifecycle from tender to handover. This role is critical in supporting our commitment to delivering high-quality, secure, and reliable information to our clients and supply chain.

Key Responsibilities

• Act as the gatekeeper for project information within the CDE, ensuring documentation follows correct naming conventions, metadata application, and version control
• Support the general duties and coordination of the operations of the London Office, supporting the senior management team in day-to-day activities such as; client meetings, leadership visits, organising social events, supporting our social media output and general support for London based office colleagues.
• Support the implementation and enforcement of the Information Standard and Information Production Methods and Procedures both on individual projects and supporting the development of our information management processes.
• Administer and configure document workflows, approvals and permissions within CDE platforms.
• Collaborate with project teams to ensure timely upload, review, and publishing of documentation aligned to the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDPs)
• Manage and maintain document registers and transmittals, ensuring auditability and traceability of information exchanges
• Provide training and support to internal teams and supply chain partners in CDE usage and information requirements.
• Assist the Information Manager or Project Lead with compliance reviews against the Information Protocol, and support assurance checks on deliverables before information exchange or delivery
• Coordinate information flows between multiple delivery teams, ensuring alignment with the responsibility matrix and role-specific obligation

Essential Skills and Experience

• Proven experience in document control roles within the construction or public sector environment.
• Practical experience managing a CDE aligned with BS EN ISO.
• Strong attention to detail and understanding of document control best practices.
• Ability to work collaboratively with multiple stakeholders including clients, designers, and contractors.

Valuing People at Morris & Spottiswood

Morris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

One of our core values is to Value People . We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.

Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.