662 jobs found

SF Recruitment have partnered with an organisation near Pershore that are looking to recruit a Sales/Export Administrator. Salary: £28,000-£32,000 Working pattern: full time site based Monday to Friday The Sales Administrator / Export Administrator plays a key role in supporting the sales function and managing all administrative aspects of domestic and international orders. This role ensures sales orders are processed accurately, export documentation is compliant, and customers receive a smooth, professional experience from order through to delivery. Key Responsibilities Sales Administration Process and manage sales orders from receipt to dispatch Prepare quotations, sales confirmations, and invoices Maintain accurate customer and order records within CRM/ERP systems Act as a point of contact for customers, handling enquiries and order updates Support the sales team with reports, forecasts, and administrative tasks Coordinate with production, warehousing, and logistics teams to meet delivery deadlines Export Administration Prepare and manage all export documentation (commercial invoices, packing lists, certificates of origin, etc.) Ensure compliance with international trade regulations, customs requirements, and Incoterms Liaise with freight forwarders, shipping agents, and couriers Arrange international shipments and track deliveries Ensure correct commodity codes, duties, and shipping terms are applied Maintain accurate records for audits and compliance purposes General Administration Maintain organised digital and paper filing systems Support finance with billing queries and payment follow-ups Assist with continuous improvement of sales and export processes Provide general administrative support to the wider team as required

1st Line Service Desk Engineer / IT Support Analyst Salary: £28k + excellent benefits package + Training and career development opportunities Hybrid working Caerphilly area. There is a requirement to work on-call as part of a rota (paid). A growing Managed Services Provider is looking for a motivated and customer-focused 1st Line Service Desk Engineer / IT Support Analyst to join its expanding support team in South Wales. This opportunity would suit candidates currently working as a Service Desk Analyst, IT Support Analyst, 1st Line Support Engineer, Helpdesk Engineer, IT Support Technician or Technical Support Analyst who are looking to further develop their technical skills within a professional and supportive managed services environment. You ll be joining a collaborative service desk team responsible for providing front-line technical support to a wide range of customers across both public and private sector organisations. The role offers excellent progression opportunities for someone looking to build a long-term career within IT support and managed services, with exposure to Microsoft technologies, customer environments and ongoing technical development. Key Responsibilities: • Provide 1st line technical support via phone, email and remote support tools • Log, manage and resolve incidents and service requests efficiently • Troubleshoot hardware, software and desktop-related issues • Support Microsoft Office, Outlook and Windows operating systems • Escalate more complex technical issues where appropriate • Maintain accurate ticket updates, documentation and customer communication • Deliver excellent customer service throughout the support process • Assist with user account administration and basic system support • Contribute to knowledge sharing and continuous improvement within the team • Work collaboratively with 2nd and 3rd line support engineers Skills & Experience Required: • Previous experience within an IT support, service desk, helpdesk or technical support environment • Strong customer service and communication skills • Good troubleshooting and problem-solving ability • Knowledge of Windows desktop operating systems • Experience supporting Microsoft Office applications and Outlook • Ability to work effectively within a fast-paced support environment • Positive attitude and willingness to learn new technologies Desirable Experience: • Active Directory user administration • Microsoft 365 support exposure • Experience using ITSM or ticketing systems • Remote support tools experience • Basic networking knowledge including DNS, DHCP and WiFi • Exposure to backup, antivirus or virtualisation technologies • MSP or managed services experience This role would suit candidates currently working as a Service Desk Analyst, Helpdesk Engineer, 1st Line Support Engineer, IT Support Technician, Technical Support Analyst or IT Support Administrator who are looking to continue developing their career within a growing and technology-focused managed services environment. Smartsearch take your privacy seriously and will only use your personal information to administer your application. To effectively process your application, we may share your details with the company for whom we are collecting job applications and Smartsearch or the company may contact you by email, telephone or SMS. A copy of our privacy policy will be emailed to you upon receipt of your application.

A place to drive change Location: Hybrid, Peterborough, 1 2 days in the office including Thursdays Salary: £28,971 per annum, pro rata Contract: 3 month fixed term, 35 hours per week, Monday Friday 9am to 5pm Our client is on a journey of transformation, finding new ways to provide families with affordable, sustainable and safe homes. They're innovating for their customers while creating a thriving, supportive workplace. They're a passionate, dedicated team driving positive change, and they're looking for creative, driven people to join them. If you want to be part of transformation and help shape their future, there's never been a better time to join. Make a real impact where it matters most Our client is committed to providing safe, high quality homes. They're looking for a proactive, detail driven Disrepair Administrator to join their Disrepair, Damp & Mould team. This is a vital role where you'll help improve living conditions and prevent issues from escalating. You'll manage complex cases, coordinate activity behind the scenes and deliver excellent customer service. Working with surveyors, contractors and internal teams, you'll ensure cases are handled efficiently, data is accurate and customers receive timely updates and support. What you'll be doing Managing a caseload of disrepair and damp/mould cases from start to finish Coordinating surveyor and contractor diaries to ensure timely inspections and repairs Acting as a key contact for customers, providing clear updates and support Recording and analysing data to identify trends and property issues Preparing reports and insights for senior management Supporting early intervention strategies to reduce disrepair claims Collaborating with internal teams and external partners Salary The spot salary is £28,971 per annum, pro rata. If you're still developing your skills, you may start 5% or 10% below this, with clear support to progress. About you Experience with housing disrepair and/or damp and mould cases Intermediate Excel skills, including tracking and analysing data Strong stakeholder engagement and relationship building skills High attention to detail and accuracy Ability to learn new CRM systems and processes quickly Strong written and verbal communication skills Commitment to excellent customer service Interviews Stage 1: A Place to Connect Teams interview with the hiring manager (ongoing) Stage 2: A Place to Show Your Strengths role related assessment and behavioural interview, plus a Congruity Questionnaire (planned for 19th June in Peterborough) Successful candidates will be required to complete DBS and social media checks. A place to build a future Our client offers opportunities to grow, develop new skills and thrive in a collaborative environment where your ideas matter. Benefits include: 28 days holiday plus bank holidays, birthday leave and option to buy more Health and wellbeing support including cash health plan, online GP and gym discounts Financial perks including salary sacrifice schemes and discounts Pension schemes and life assurance (3x salary) Family friendly policies and flexible working Career development including leadership programmes and apprenticeships Our client is committed to inclusion and creating a workplace where everyone feels valued and able to thrive. Their recruitment process is accessible, and they'll support any reasonable adjustments you need. Please note: Applicants must have the right to work in the UK. The organisation does not hold a sponsorship licence. Roles may close early due to high application volumes. Apply now to make a positive difference. REF-

Customer Service Administrator Salary: £26,000 - £28,000 per annum Huddersfield Elevation Recruitment Group are working with a dynamic manufacturing business based in Huddersfield to recruit a Customer Service Administrator on a permanent basis. This is an excellent opportunity to join a growing organisation in a varied customer service and administration role, supporting customers and internal teams to ensure a seamless order process and exceptional service delivery. Main Duties of the Customer Service Administrator include: Supporting UK customer orders via phone and email Managing end-to-end order processing from order receipt through to transport and delivery Keeping customers updated on delivery schedules and lead times Liaising with internal departments to ensure customer requirements and deadlines are met Handling and resolving customer enquiries and complaints efficiently Maintaining and updating customer records within the CRM system Supporting wider customer service initiatives and projects as required Contributing to the continuous improvement of internal systems, reporting, and documentation Providing reception support, including meeting and greeting visitors Assisting with the hosting of visitors and company events when required Supporting the wider team with general administrative duties as needed The ideal candidate will have: Previous experience working within a busy customer service or administration environment Experience using CRM systems Excellent attention to detail and a high level of accuracy Strong communication skills and confidence speaking with customers A proactive and flexible approach to supporting the wider team Working hours and holiday schedules are in line with construction industry standards, which include several planned shutdown periods throughout the year. Exact dates are confirmed annually and communicated well in advance. If you are looking for a new permanent opportunity within a supportive and fast-paced environment, we'd love to hear from you.

Administrator - Repairs & Maintenance Location: Mansfield Salary: £27,500 Contract: Ongoing Temporary Assignment Hours: Monday to Friday, 8:30am - 4:30pm We are currently recruiting for an experienced and organised Administrator to join a busy Repairs & Maintenance team in Mansfield. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and providing vital support to both internal teams and external stakeholders. The Role As an Administrator, you will play a key role in ensuring the smooth day-to-day operation of the Repairs & Maintenance department. You will be responsible for coordinating appointments, maintaining accurate records, supporting contractors, and delivering excellent customer service to tenants and colleagues alike. Key Responsibilities Answer and manage incoming calls from tenants, ensuring enquiries are handled efficiently and professionally. Schedule kitchen and bathroom survey appointments and issue confirmation correspondence. Maintain and update spreadsheets, databases, and internal systems. Upload and manage documentation, including designs, specifications, and project-related records. Raise purchase orders and process invoices using Civica. Update QL systems with handover information and decoration allowance details. Liaise with contractors, suppliers, and creditors as required. Provide comprehensive administrative support to the wider team. Take accurate minutes during meetings and distribute relevant actions. Welcome and assist contractors visiting the site. About You To be successful in this role, you will have: Previous experience in an administrative or office support role. Strong organisational skills with excellent attention to detail. Confident communication skills, both over the phone and in writing. Good working knowledge of Microsoft Office, particularly Excel. The ability to manage multiple tasks and prioritise workload effectively. A proactive and professional approach to work. Experience using systems such as Civica or QL would be advantageous but is not essential. Interested? If you would like to be considered for this opportunity, please do apply!

We are looking for a proactive and customer focused Internal Sales Support Advisor to join a busy and supportive team based in Witney. This is an excellent opportunity for someone with strong customer service and administration skills who enjoys working in a fast-paced environment and supporting both customers and a sales team. The Role Working closely with the external sales team, you will be responsible for delivering outstanding customer support from initial enquiry through to quotation, order processing, and shipment coordination. You will communicate regularly with customers via phone, email, and live chat, ensuring all enquiries are handled professionally, accurately, and efficiently. Key Responsibilities . Respond to incoming customer calls, emails, and website live chat enquiries . Provide support regarding orders, returns, shipments, and product information . Prepare quotations for parts, spare kits, and standard products . Process and enter customer orders accurately . Verify product availability, pricing, and shipping details . Liaise with customers regarding shipment updates and delivery times . Work closely with internal departments and external sales colleagues . Use SAP and CRM systems to manage customer and sales information . Provide occasional support for warehouse activities when required Skills & Experience . Previous customer service or sales support experience, ideally within manufacturing or engineering . Experience using SAP, Salesforce CRM, and Microsoft Office is advantageous . Strong communication skills with excellent telephone manner . Highly organised with strong attention to detail . Customer-focused with the ability to build positive working relationships . Able to work effectively across different teams and departments If you are an organised and motivated individual who enjoys delivering excellent customer service, we would love to hear from you. If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection

This is an exciting opportunity for an HR & Recruitment Administrator to support the Human Resources department within a highly reputable school. The role is based in North London and requires a keen eye for detail, strong organisational skills, and the ability to manage recruitment processes effectively. Client Details A reputable school based in North London. Description Manage end-to-end recruitment processes, including job postings, scheduling interviews, and candidate communications. Maintain and update employee records and HR databases with accuracy. Support onboarding processes, including preparing contracts and conducting background checks. Assist in the coordination of training sessions and professional development activities. Handle HR-related queries and provide administrative support to the Human Resources team. Ensure compliance with employment regulations and organisational policies. Collaborate with internal departments to meet recruitment needs and timelines. Contribute to the improvement of HR processes and initiatives. Profile A successful HR & Recruitment Administrator should have: Proven experience in a HR role, particularly within the education sector. Strong organisational and time-management skills to handle multiple tasks effectively. Proficiency with HR systems and Microsoft Office applications. Knowledge of employment law and HR best practices. Excellent written and verbal communication skills. A proactive approach to problem-solving and process improvement. Job Offer The opportunity to work in a supportive and professional environment in London. Potential for career growth and personal development within the Human Resources sector. If you are an organised and detail-oriented individual looking to develop your career as an HR & Recruitment Administrator in London, we encourage you to apply today

Mortgage & Protection Client Administrator Sutton Coldfield Hybrid working £28,000 to £ month fixed term contract This opportunity would suit an experienced Financial Services Administrator, Mortgage Administrator or Client Administrator who enjoys being involved in the advice process and wants to join a growing financial planning and wealth management business based from Sutton Coldfield. Although this is initially a 12-month fixed term contract, there is a lot of opportunity across the wider business. For someone who performs well, this could be a strong way to join the company, gain exposure to different parts of the operation and potentially move into other roles over time. You will be supporting Mortgage & Protection Advisers and Financial Planners, helping with the administration that sits behind the client journey. This will include mortgage and protection applications, booking appointments, liaising with clients, providers, lenders and third parties, preparing documentation and making sure cases continue to move forward smoothly. The Business This is a growing and ambitious financial planning and wealth management business with a strong focus on delivering high quality advice and an excellent client experience. The firm is investing in technology, improving internal processes and building a modern advice business that gives clients a better experience while also creating a supportive and progressive environment for staff. This is a good opportunity for someone who wants to be part of a business that is continuing to evolve, where administration is seen as an important part of delivering strong outcomes for clients and advisers. The Role Working as a Mortgage & Protection Client Administrator, you will provide dedicated administration support to Mortgage & Protection Advisers across the business. This is a varied role where you will take ownership of the mortgage and protection application process, support advisers with booking appointments, contact clients ahead of mortgage rate expiry dates and interim review points, process new business within agreed service levels and write mortgage and protection reports on behalf of advisers. You will also liaise with providers, lenders, solicitors, accountants and other third parties, ensuring that new business is processed efficiently and that clients are kept updated throughout the process. The role will also involve maintaining accurate client records, updating back office systems, supporting advisers with pipeline queries, preparing for client meetings, dealing with client data entry and helping to maintain a high standard of client service across the team. Previous experience within financial services or a national advice environment would be helpful. Experience in a client administration or client service focused role would also be relevant. Mortgage or protection administration experience would be useful, although the most important things are strong organisation, attention to detail, communication skills and the ability to manage a busy workload. The Benefits Salary of £28,000 to £32,000 depending on experience 12 month fixed term contract Hybrid working Opportunity to join a growing national advice business Strong potential to move into other roles across the business Supportive team environment Exposure to mortgage, protection and financial planning administration Applying To find out more about this opportunity, simply apply here. One of our team will be in touch to talk you through the role in more detail and, if it feels like the right fit, we will support you through the interview process.

A fantastic opportunity has opened up for a Logistics Administrator to join a friendly and busy team in Guildford. If you are highly organised, able to multitask, and thrive under pressure, this role is perfect for you! You'll be responsible for managing orders from start to finish, ensuring smooth and timely delivery of products. In return our client offers full training, a supportive team environment and one day per week working from home after training. Duties: Coordinate product availability Process customer orders Communicate delays and resolve issues Raise purchase orders and invoices for customers Handle customer queries Collaborate closely with the wider business Maintain accurate records and ensure legal compliance Requirements: Relevant degree or experience in logistics/compliance Highly organised, adaptable, and able to multitask Excellent communication and customer service skills Strong team player with excellent interpersonal skills Confident picking up new systems and processes This role would suit someone with an interest in logistics/supply-chain and a relevant degree. Please apply for further information and a chance to be considered!

Role: Administrator / Call Handler Start Date: ASAP Placement Length: 2-3 Months potential to be extended / made permanent Working Pattern: Monday - Friday, 10:00am - 18:00pm Salary: £12.71 an hour We are currently recruiting for a proactive and organised Administrator / Call Handler to join a busy and supportive team. This is a fantastic opportunity for someone who enjoys a varied role combining customer interaction with administrative duties. Key Responsibilities: Handling inbound and outbound calls in a professional and timely manner Managing customer enquiries and resolving issues effectively Updating internal systems and maintaining accurate records Coordinating appointments and schedules Managing emails and general office correspondence Supporting the wider team with administrative tasks What We're Looking For: Previous experience in a customer service or administrative role Strong communication skills, both written and verbal Excellent organisational skills and attention to detail Ability to multitask and work in a fast-paced environment Confident using Microsoft Office and internal systems Apply now with you CV! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

We are seeking an experienced Supply Chain Administrator to join a busy operational team in Runcorn. This is a full-time position offering a salary of £27,000-£30,000 per annum depending on experience, with hybrid working available following the successful completion of training. The role is responsible for coordinating orders, managing logistics activities, maintaining accurate system records and ensuring excellent service delivery to customers and stakeholders. Key Responsibilities Process and manage orders from receipt through to delivery Coordinate with internal teams and external logistics providers Monitor order progress and resolve supply chain issues Maintain accurate ERP and operational data Support invoice matching, cost tracking and order completion processes Contribute to continuous improvement and operational efficiency initiatives Provide cover for the Supply Chain Administration team as required Experience & Skills Required Previous operational experience in a supply chain required Strong organisational and problem-solving skills Advanced user ERP systems and Microsoft Office applications Excellent communication and stakeholder management skills Ability to manage multiple priorities in a fast-paced environment High attention to detail and a proactive approach to customer service Good knowledge of English Passionate about achieving goals and targets This is an excellent opportunity for a motivated individual looking to develop their career within a dynamic supply chain environment. Due to the high volume of applications we receive, only shortlisted candidates will be contacted. If you do not hear from us, please assume your application has not been successful on this occasion. We appreciate your interest and wish you the best of luck in your job search.

Financial Services Administrator Newcastle Upon Tyne £28,000 - £32,000 Hybrid Working Career Progression Supportive Team Culture 5% Pension Contributions Additional Health Benefits An established and growing Wealth Management business is looking to appoint a Financial Services Administrator to support a team of Financial Advisers and Paraplanners. This is an ideal opportunity for someone who enjoys building relationships with clients, managing cases from start to finish and playing a key role in delivering a first-class client experience. The Role Acting as a key point of contact for clients, advisers and product providers Coordinating client reviews, booking meetings and preparing documentation Processing new business and servicing requests across pensions, investments and protection Managing Letters of Authority, fund switches, withdrawals and provider correspondence Maintaining accurate client records and updating back-office systems Monitoring cases through to completion and keeping all parties updated on progress Supporting advisers and paraplanners with the preparation and administration of client recommendations About You Experience within an IFA, Financial Planning or Wealth Management environment Strong administrative and client service skills Excellent attention to detail and organisational ability Comfortable managing multiple cases and deadlines simultaneously Professional communication skills, both written and verbal Experience using XPLAN would be beneficial but is not essential If you're looking to join a respected financial planning business where you can develop your skills and build a long-term career, we'd be pleased to hear from you.

Our premium brand Automotive client is currently recruiting for the following role: Digital Content Administrator - Adobe Workfront - £28.50/hr (Inside IR35) - Warwickshire (hybrid potential) - 9 Months (maternity cover) Duties : In this role, no two tasks are the same. With lots of projects and relationships to build with people across the business and beyond, it s a challenge that will help your career grow within an iconic organisation. Here s a summary of the key responsibilities: - Support daily system administration for Adobe Workfront, helping ensure the platform is set up correctly and functioning well for all C&I teams. - Work closely with colleagues across the department, gathering information on work requests, resource needs, and approval processes so these can be accurately reflected in Workfront, MLDNA and FrameIO. - Act as the go-to contact for Workfront users, answering questions, maintaining data accuracy, and coordinating system updates or changes. - Support preperation and update training materials, and assist in delivering training sessions to help colleagues feel confident using Workfront, MLDNA and Frame IO. - Coordinate budgets and license management for Frame IO, Workfront, and MLDNA (AEM), ensuring user information is accurate and up to date. - Help maintain digital asset organisation, ensuring metadata standards are followed so assets are easy to find and properly categorised working with the librarian team. - Support the setup and maintenance of automated workflows, helping streamline how assets are created, reviewed, approved, and published. - Stay aware of new tools and trends in digital asset management and share relevant updates with the team. Contribute to continuous improvement, helping review and refine digital asset management processes to make them more efficient and aligned with organisational goals. Skills : Along with your ambition to achieve the exceptional, there are several skills you ll need to help you succeed, including: Systems & Technical Skills - An understanding of Adobe Workfront (or similar project management/workflow tools) to manage daily administration, user support, and system updates. - Familiarity with MLDNA (AEM), Frame IO, or other digital asset management and content workflow platforms. - Confidence working with metadata, tagging structures, and digital asset organisation principles. - Basic understanding of automated workflows and the ability to support their setup and maintenance. Administrative & Organisational Strengths - Strong organisational skills to manage system data, user information, licenses, and budgets across multiple platforms. - Attention to detail to ensure accuracy in documentation, metadata, user records, and workflow configurations. - Ability to coordinate information from multiple teams and ensure it is captured clearly and consistently. Communication & Collaboration - Clear and confident communication skills to liaise with colleagues across the C&I teams and act as the main point of contact for Workfront queries. - Ability to translate team needs into system requirements and ensure processes are correctly reflected in Workfront, MLDNA, and Frame IO. - A collaborative mindset, working closely with the librarian team and other stakeholders to maintain asset standards. Training & Support Capabilities - Ability to prepare and update training materials, guides, and reference documents. - Confidence in supporting or co-delivering training sessions to help colleagues use systems effectively. Analytical & Problem-Solving Skills - A proactive approach to identifying issues, gaps, or inefficiencies in workflows or asset management processes. Education : - Bachelor s degree in Business, Communications, Information Management, Asset Management, or a related discipline. - Experience in asset management, content management, or a hybrid operational role. - Experience with digital content workflows, asset-tracking systems, and cross-functional project delivery. Additional information : This role is on a contract basis and is Inside IR35. This role is for 9 months and covers maternity leave. The services advertised by Premea Limited for this vacancy are those of an Employment Business. Premea is a specialist IT & Engineering recruitment consultancy representing clients in the UK and internationally within the Automotive, Motorsport and Aerospace sectors.

We are seeking a Technical Administrator to join our clients team at Rockbeare, Exeter, working on the A30/A35 DBFO project. This role is vital in ensuring the smooth operation of our organization by providing efficient administrative support. You will be responsible for maintaining order, boosting productivity, and fostering a professional office environment for the wider team. In this position, you will manage a variety of tasks ranging from correspondence and file organization to meeting coordination and stakeholder support. You will join a small, close-knit team that works closely with clients and contractors to deliver excellent highway maintenance services Key Responsibilities Communication Management: Handling incoming and outgoing emails, phone calls, and postal correspondence. Records Maintenance: Updating and maintaining both electronic and paper filing systems for records and documents. Meeting Coordination: Scheduling appointments and events, as well as preparing agendas, minutes, and reports. Office Support: Assisting with data entry, document preparation, and managing office supplies to ensure a well-stocked workplace. Visitor Engagement: Greeting guests and providing professional support to visitors and stakeholders. Compliance: Ensuring all activities comply with organizational policies and procedures. Ad-hoc Tasks: Executing any other administrative duties required to support the team's objectives Context and Scope This role is based within the Highways Business Unit, which manages and operates major highway networks across the UK. You will specifically support the A30/A35 project in Exeter, one of three key DBFO (Design, Build, Finance, and Operate) projects that deliver routine cyclic and winter maintenance to keep roads safe. The teams are dedicated to maintaining the vital infrastructure that modern communities rely on every day. Education and Qualifications A full driving licence is required for this position. Experience in a fast-paced professional office environment is highly valued. Knowledge and Experience Strong skills in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Excellent written and verbal communication abilities. Superior time management and the ability to multi-task independently or as part of a team. High level of accuracy in all administrative tasks and data entry. Proven ability to handle sensitive information with discretion. Key Competencies Friendly, approachable manner with guests and stakeholders. Highly motivated, practical, and proactive in problem-solving. Honest, reliable, and professional at all times. Excellent interpersonal skills to work effectively within a close-knit team. Our client is a leader in equality, diversity, and inclusion, offering a safe and inclusive environment where personal development is encouraged. They are proud signatories of WISE and members of the Top Employers' Charter for working parents.They also actively encourage applications from Armed Forces personnel and are a Disability Confident committed employer.

Admin Lead & Executive Assistant to the Managing Director Location: Swansea (Office-based, 5 days per week) Salary: Attractive salary, commensurate with experience About the Role We are looking for a highly organised, proactive, and professional Admin Lead & Executive Assistant to join a growing business in Swansea. This is a pivotal role, combining leadership of the administrative function with trusted Executive Assistant support to the Managing Director. You will play a key role in ensuring the business operates smoothly, efficiently, and professionally, while helping to drive continuous improvement and support ongoing growth. As the owner of the Admin Department, you will be responsible for delivering high-quality administrative support, maintaining business processes and standards, supporting compliance activities, and ensuring excellent internal and external service. You will also work closely with the Managing Director, taking ownership of delegated projects, managing priorities, and ensuring actions are delivered through to completion. This is an excellent opportunity for an experienced administrator, office manager, operations coordinator, or executive assistant who thrives in a fast-paced environment and enjoys taking ownership of their work. Key Responsibilities Administrative Leadership Lead and manage the day-to-day administration function of the business Ensure administrative processes are efficient, reliable, and consistently delivered to a high standard Prioritise workloads and ensure actions, tasks, and commitments are completed accurately and on time Develop, document, and improve business processes and procedures Coordinate and maintain business documentation, including compliance, environmental, CSR, and tender information Chair weekly Admin Department meetings and ensure actions are followed through Identify and implement process improvements to support business growth Executive Assistant Support Provide proactive Executive Assistant support to the Managing Director Manage diaries, inboxes, meetings, travel arrangements, and priorities Coordinate meetings, prepare agendas, record actions, and monitor progress Take ownership of delegated projects and tasks, ensuring timely completion Track commitments and follow up to ensure nothing falls through the cracks Escalate risks, issues, and decisions appropriately Team Leadership Support and lead an administrative support function through a Team Lead Hold regular one-to-one meetings and provide guidance and accountability Monitor service quality, accuracy, productivity, and turnaround times Support process improvements, training, recruitment, and onboarding activities Oversee administrative systems and data accuracy Business Systems & Continuous Improvement Support and maintain the company's operating rhythm and business processes Coordinate leadership and departmental meeting schedules Prepare agendas, capture actions, and ensure follow-up is completed Maintain business records, systems, and documentation Own and maintain the Company Manual, ensuring business processes remain current and accurately documented Promote consistent adoption of agreed processes and ways of working Compliance, Administration & Infrastructure Manage office facilities and administrative infrastructure Coordinate insurance renewals and administration Support recruitment and HR administration activities Manage GDPR compliance across the business Develop and maintain company policies, accreditations, and records Coordinate compliance sections of tenders and business submissions Manage office supplies, travel arrangements, and expenses Support CSR, sustainability, and environmental initiatives About You We are looking for someone who can combine exceptional organisation and attention to detail with strong leadership and communication skills. You will ideally have: Previous experience in a senior administrative, office management, operations, or executive assistant role Experience supporting senior leaders or directors Strong organisational and project management skills The ability to manage multiple priorities and deadlines effectively Experience improving processes and implementing systems Excellent written and verbal communication skills High levels of accuracy and attention to detail Confidence working independently and taking ownership of outcomes Experience with compliance, GDPR, policies, or tender administration would be advantageous Previous leadership or team management experience would be beneficial What's on Offer? Attractive salary based on experience A key role within a growing and ambitious business The opportunity to work closely with the Managing Director and leadership team A varied and rewarding position with genuine responsibility and influence The chance to help shape systems, processes, and ways of working as the business grows If you are a highly organised professional who enjoys creating structure, solving problems, and helping businesses operate at their best, we would love to hear from you.

Helping others improve and turn their lives around - there's no better feeling. It's what we do for thousands of people at more than 150 sites across the UK. Be a part of it. Operational Finance Support Joining our growing team, you will work in a hybrid capacity with 2 days per week at a site based within the North West/North East region. Please note travel is required across services within these regions. You will work full time, 37.5hrs per week. Job Description Reporting to the Head of Operational Finance Support, you will support, train and govern the site administrators for the part of their role which interacts with Finance. Main duties will include training and supporting new and existing site admins, ensuring processes and policies are adhered to and daily, weekly and monthly KPI's are met. You will provide a professional and efficient service to both the finance functions as well as our hospitals. A key part of your role will be understanding the pressures of the site administrators and ensuring that finance integrates seamlessly whilst ensuring we have effective controls. In addition, you will be responsible for building and maintaining effective working relationships between our hospitals and our various finance teams, and provide cover for absence where necessary. Key Responsibilities Training and supporting new and existing site administrators Ensure accurate information is provided for our Accounts receivable function Ensure that the payroll information provided and the systems that are relied upon for payroll are accurate Support the sites to understand and follow our purchase ledger policies Support the sites so that they understand how to fully reconcile their petty cash and service user monies Provide assurance that sites are 100% audit compliant Liaise with all finance functions and internal audit to understand areas where additional training is needed Deliver on a set of KPI's on site performance across all of their responsibilities to provide visibility on effective working practices and controls Implement new and amended existing working practices / policies to ensure maximum efficiency and effectiveness Be visible at site through in person visits Facilitate meetings both remotely and at site Provide effective feedback and recommendations to the day to day running of finance to continue to improve working practices with sites Build effective working relationships with various stakeholders Support the adoption of new systems and processes Support communication and message handling from finance to sites Provide cover for absence at sites should that be required Identify and deliver on any efficiencies and report / track on any value created Why Cygnet? We'll offer you Salary up to £30,000 per year DOE Expert supervision & support Free Health Cash plan 24 hours free GP support line Free life assurance cover Free eye tests Car lease discounts Discounted gym membership Free mortgage broker and Insurance cover Pension scheme Employee NHS - discount savings & "Cycle to Work" scheme Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks Please note the successful candidate will be required to complete their first week's induction at our offices in Kent. Ready to make a positive change? Please click on the 'apply now' link below. What next? If you care about making a difference - we want to talk to you. Click the button to apply

Client Relationship Administrator - Financial Planning Hybrid / 3-days per week in office North London Full-time Permanent Competitive (dependent on experience). Comprehensive benefits (see foot of advert) Exam Support An award winning, multi-office, highly reputable Financial Planner are seeking a highly organised and proactive Hybrid Client Relationship Administrator. This role is ideal for someone who enjoys working closely with Advisers, supporting the client journey from initial enquiry through to ongoing review, and ensuring a consistently high level of client service. The successful candidate will be responsible for coordinating adviser and client activities, maintaining accurate client records, and acting as a key liaison between clients, advisers, paraplanners, and providers. Client Relationship Administrator - Key Responsibilities Set up new leads and prospects and maintain accurate records in our back-office system. Manage and update tasks for new leads. Attach Adviser correspondence and relevant documentation to client records. Prepare and issue compliance packs for client meetings. Chase outstanding documentation and upload completed paperwork to our back-office system. Send and manage risk profile questionnaires and record responses. Set up clients on the client portal and manage related documentation. Issue, chase and record fee agreements. Ensure first review meetings are scheduled for clients with ongoing service agreements. Upload and maintain AML documentation in our back-office system. Act as a key point of contact for clients, ensuring prompt responses and clear communication. Arrange client meetings and coordinate with Reviews Team to ensure appropriate preparation. Review upcoming Adviser diary and ensure meeting documentation is prepared and issued. Liaise with internal departments and external providers regarding client cases. Generate, issue and maintain client Fact Finds. Support review meeting preparation and liaise with Paraplanners where required. Prepare cases for suitability reports ensuring all documentation is complete. Pre-populate application paperwork for new business where appropriate. Monitor client platform cash levels to ensure sufficient funds for charges and income needs. Review, edit and upload meeting notes and issue approved notes to clients. Client Relationship Administrator - Expectations & Objectives Work closely with the Adviser to develop and maintain an evolving agenda for weekly team meetings. Take and distribute meeting notes, confirming agreed actions to relevant team members. Provide updates at meetings on work-in-progress tasks, including progress made and any potential issues. Liaise with the Adviser to ensure all tasks are completed and recorded in our back-office system, particularly relating to new leads, advice cases, and review meetings. Maintain an understanding of team targets, helping to prioritise work to support their achievement. Maintain oversight of high-value new business cases to ensure smooth progression. Attend client meetings when required (capacity permitting) and support the Adviser throughout the advice process. Support the Adviser and/or Paraplanner in producing high-level discussion documents. Client Relationship Administrator - Learning & Development Continue personal development through regular training aligned with your agreed development plan. Maintain knowledge of internal processes, compliance requirements, and systems. Proactively develop your understanding of financial planning processes and Adviser Support functions. Manage your own workload effectively, ensuring tasks are completed to the required standard while accurately recording time where required. Client Relationship Administrator - About You Previous experience in financial services administration, adviser support, or client relationship management. Strong organisational skills and excellent attention to detail. Experience using CRM systems (preferred). Excellent communication and client service skills. Ability to manage multiple priorities and deadlines. A proactive and collaborative approach to supporting Advisers and clients. What's on Offer Competitive salary package. Hybrid working pattern (3 days office-based). Supportive and collaborative team environment. Ongoing training and professional development opportunities. The opportunity to play a key role in delivering outstanding client service within a growing team. 4% matched pension contributions. Income Protection Cover (terms apply). Death-in-Service Cover (terms apply). Health Shield Cash Plan. Employee Assistance Programmes. Cycle to Work Scheme. Employee Discounts. Company Activities. Breakfast/Fruit supplies. Discounted Health Tests. Optional Influenza vaccination. Employee referral programme.

The HR Administrator will provide essential support to the Human Resources department ensuring smooth day-to-day operations. This role, based in Edinburgh, requires excellent organisational skills and a commitment to maintaining accurate records and compliance standards. HAS TO HAVE SHARED SERVICE Client Details This opportunity is with a well-established organisation. Based in Edinburgh, the company is a medium-sized enterprise with a strong reputation for professionalism and efficiency Description Manage employee records, ensuring all information is accurate and up-to-date. Coordinate recruitment processes, including scheduling interviews and preparing offer letters. Assist with onboarding new employees, including document verification and induction preparation. Support the implementation of HR policies and procedures in compliance with legal requirements. Handle employee queries, offering guidance on HR policies and benefits. Maintain and update HR systems, ensuring data integrity and confidentiality. Generate reports for management, such as absence records or training updates. Collaborate with other departments to support company-wide HR initiatives. Profile A successful HR Administrator should have: Previous experience in an administrative or HR-focused role in a professional setting. Knowledge of HR systems and the ability to manage data effectively. An understanding of employment laws and HR compliance requirements. Strong organisational and time-management skills. Attention to detail and a commitment to maintaining confidentiality. Proficiency in standard office software, including word processing and spreadsheets. Job Offer Competitive salary - around 30,000 Permanent contract offering long-term stability. Based in Edinburgh, with access to a vibrant and well-connected location. A supportive work environment with professional growth opportunities. If you are looking to advance your HR career and are eager to contribute to a thriving organisation in Edinburgh, apply now.

Role: Financial Services Administrator Salary: £27,000 - £32,000 Location: Stockport Hybrid Working Flexible Hours 25+ Days Holiday 5% Employer Pension Contribution Life Assurance Income Protection Health Cash Plan Career Development A highly regarded Financial Planning firm is seeking a Financial Services Administrator to join its growing team. This is an excellent opportunity for someone with experience in an IFA, Wealth Management or Financial Services environment who enjoys delivering exceptional client service and supporting advisers with the administration of pensions, investments and protection products. Key Responsibilities Processing transfers, top-ups, withdrawals, income payments, fund switches, pension contributions and protection applications Liaising with clients and providers to progress cases through to completion Managing client records and maintaining accurate information on back-office systems Handling client and adviser queries via telephone and email Monitoring workloads and managing tasks to agreed service standards Supporting the wider team with general administration and client servicing activities About You Previous experience within an IFA, Wealth Management firm or Financial Services provider Understanding of pensions and investment products Strong organisational skills and excellent attention to detail Professional and confident communication skills Ability to manage multiple priorities in a fast-paced environment Experience with Intelliflo (iO) would be advantageous For more information, please apply in confidence.

Your new company Join a leading public sector service provider at HMP Liverpool, supporting the facilities' management team on-site. As an Administrator, you'll play a vital role in ensuring smooth day-to-day operations, working closely with both internal teams and external stakeholders. Your new role Handle inbound calls and direct messages to relevant departments Maintain accurate records and complete essential paperwork Schedule and coordinate meetings Use various software systems to manage data and documentation Ensure compliance with internal processes and procedures Collaborate with team members to meet deadlines and service standards What you'll need to succeed Minimum 6 months of experience in a similar admin role Strong communication skills, both written and verbal Proficiency in Microsoft Office, especially Excel High attention to detail and accuracy Self-motivated with the ability to work independently and as part of a team What you'll get in return Weekly pay through Hays Recruitment Opportunity to work within a well-established organisation Potential for contract extension or permanent role Supportive team environment and on-the-job training What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)