Event Production Coordinator

Event Production Coordinator

Location: M1 Junction 13 between Milton Keynes and Bedford

Salary: £33,000 £38,000 depending on experience

Type: Full-Time

About Red Event Production

Red Event Production is a technical event production company delivering lighting, audio, video, staging, LED, broadcast and event infrastructure for live events across the UK.

We are a growing, ambitious and hands-on team with a strong focus on quality, detail and relationships. We care about how things are done from the way a quote is built, to how kit leaves the warehouse, to how the final show is delivered on site.

As we continue to grow, we are looking for an organised and proactive Event Production Coordinator to support our Production and Account teams across the full project lifecycle.

The Role

This is a varied production support role, primarily based from our brand-new unit near Bedford, with involvement across office-based project planning and live event delivery.

The role will support the Production and Account teams with the day-to-day coordination of upcoming productions, including quotes, crew, kit lists, suppliers, vehicles, documentation and general project administration.

You will have visibility across multiple live projects and will help ensure everything is planned, documented and delivered to the standard our clients expect from Red.

You will have a technical event background understanding what it takes to deliver a seamless production, and the role will be focussed on setting up teams for success.

The role is expected to be approximately:

• 70% office based quotes, planning, admin, crewing, scheduling and documentation.
• 30% on site assisting with production delivery and acting as a client-facing representative of Red.

Key Responsibilities

Project and Production Support:

• Support the Production and Account teams with the planning and coordination of upcoming events.
• Build and generate quotes for client projects.
• Create and maintain kit lists, production schedules, schematics and project documentation.
• Assist with project administration, ensuring information is accurate, current and clearly communicated.
• Maintain an overview of upcoming projects from an office-based position.
• Support Production Managers with their individual projects, helping keep workflows moving smoothly.

Crew, Logistics and Supplier Coordination:

• Assist with crew bookings, crew management and freelance communication.
• Help coordinate vehicle requirements, transport planning and logistics.
• Manage project-related supplies, orders and supplier communication.
• Ensure key production details are documented and shared with the right people at the right time.

On-Site Event Support:

• Attend site when required to support production delivery.
• Act as a friendly, professional and client-facing representative of Red.
• Support the production team on site with coordination, communication and general delivery.
• Help ensure projects run smoothly, safely and to the expected standard.

Warehouse and Prep Support:

• We are a small busy business, so as one team you will occasionally be required to assist with prep and de-prep of projects and warehouse duties.

About You

We are looking for someone who is highly organised, detail-focused and comfortable working across multiple moving parts.

You ideally already have experience in an event production, AV, technical, logistics or project coordination role. You do need to understand how live events work, enjoy keeping things organised, and take pride in making sure nothing gets missed.

You will be calm under pressure, confident communicating with people, and happy to get stuck in where needed.

Skills and Experience

Essential:

• Experience in live events, AV production, technical production, event operations or a similar environment.
• Strong organisational and administrative skills.
• Confident using systems, spreadsheets and project documentation.
• Good communication skills with colleagues, freelancers, suppliers and clients.
• Ability to manage multiple projects and deadlines at the same time.
• A practical, hands-on attitude.
• Strong attention to detail.
• Comfortable working both in an office and on site.
• Full UK driving licence.
• Fun to work with!

Desirable:

• Experience using Current RMS.
• Understanding of AV equipment, technical production workflows or event logistics.
• Experience building kit lists, crew schedules, production documents or basic schematics.
• Previous client-facing event experience.
• Familiarity with crew bookings, freelance coordination or supplier management.

What We re Looking For

The right person will be:

• Extremely organised.
• Calm and reliable.
• Proactive and willing to take ownership.
• Confident communicating across teams.
• Detail-focused without losing sight of the bigger picture.
• Friendly, professional and client-facing.
• Comfortable supporting others and helping projects move forward.
• Happy to work in a growing business where no two days are the same.

Why Join Red

This is a great opportunity to join Red at an exciting stage of growth.

You will be based from our brand-new unit near Bedford, working alongside a supportive and ambitious team delivering a wide range of events across the UK. We consistently punch above our weight with a heavy investment cycle and a committed team.

The role offers variety, responsibility and the chance to develop within a growing production business that values good people, good kit and doing things properly.