Senior Administrator

This is a varied and rewarding opportunity for an experienced administrative professional with outstanding travel coordination and events management experience. Working as part of a small, collaborative team, you will play a key role in supporting international stakeholders, coordinating high-profile meetings and events, and ensuring the smooth day-to-day running of a busy office environment.

The initial contract is expected to run for 6-8 months, with a strong possibility of becoming a permanent position for the right individual. Due to current project requirements, our client is ideally seeking someone who is available to start immediately or at very short notice.

Key Responsibilities

• Coordinate complex international travel arrangements, accommodation, itineraries and logistics for senior stakeholders and delegates.
• Support the planning and delivery of major international meetings, conferences and events, including venue coordination, scheduling, agenda preparation and delegate communications.
• Organise and support virtual and in-person meetings, including diary management, meeting logistics and preparation of meeting documentation.
• Take accurate minutes and produce high-quality meeting papers, reports and correspondence.
• Act as a first point of contact for enquiries from internal and external stakeholders across an international network.
• Assist with website updates, communications and distribution of organisational announcements.
• Maintain accurate databases, records and documentation, ensuring compliance with GDPR requirements.
• Provide general office administration support, including ordering supplies, managing correspondence and liaising with IT providers.
• Support financial administration activities including processing expenses, invoices and receipts.
• Assist with sustainability initiatives and organisational reporting projects.

Essential Experience & Skills

• Significant administrative support experience within a professional environment.
• Excellent travel coordination and logistics management experience.
• Strong experience organising meetings, conferences and events.
• Outstanding written and verbal communication skills.
• Advanced Microsoft Office skills and confidence using virtual meeting platforms such as Zoom or Teams.
• Experience preparing agendas, meeting papers and taking accurate minutes.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Experience working collaboratively within a small team environment.

• Website content management experience.
• Exposure to international organisations, charities, higher education or research environments.
• Experience supporting international conferences or large-scale events.
• Knowledge of GDPR compliance processes.
• Financial administration experience including expenses and invoicing.
• Familiarity with project management tools such as Asana.
• Experience working with international stakeholders and partners.

• Opportunity to work with an internationally recognised organisation making a meaningful global impact.
• Hybrid working environment with flexibility.
• Collaborative and supportive team culture.
• Exposure to high-profile international events and stakeholders.
• Professional development opportunities and the chance to broaden your skills across administration, events, communications and operations.
• Potential for international travel.
• Strong possibility of a permanent opportunity following the initial contract period.

If you are a highly organised administrator with exceptional travel and events experience and are available to start immediately or within a short notice period, we would love to hear from you.

EA First Ltd are acting as an Employment Business for this temporary vacancy.