502 jobs found

Administrator / Estimator Hertford Pay rate: 13.50 - 16.50 per hour 28,000 - 35,000 per annum once permanent Full Time Monday to Friday About the Role We are recruiting on behalf of our client for an Administrator / Estimator to join their busy and friendly team in Hertford. This role combines administration and estimating support, making it ideal for someone who is organised, enjoys working with figures and has excellent attention to detail. Candidates with experience as a Commercial Administrator, Estimating Administrator, Contracts Administrator, Project Administrator, Sales Administrator or Office Administrator are encouraged to apply. What You'll Do Prepare and issue customer quotations. Log enquiries and maintain tender documentation. Obtain supplier and subcontractor quotations. Assist with pricing works and estimate preparation. Raise purchase orders and maintain project records. Update CRM and estimating systems. Support Contracts Managers and Estimators. Respond to customer enquiries and ensure documentation is accurate. What We're Looking For Previous administration experience, ideally within construction, property maintenance, engineering or a similar industry. Strong Microsoft Excel and Word skills. Good numerical ability and attention to detail. Excellent organisational and communication skills. Able to work to deadlines in a busy office. Experience using estimating or CRM software is desirable but not essential. Who Might Suit This Role This role would suit an Administrator, Estimating Assistant, Commercial Administrator, Project Coordinator, Quotations Administrator or Sales Support Administrator looking to develop their career within a growing business. Why Join Pay rate 13.50 - 16.50 per hour 28,000 - 35,000 salary once permanent. Monday to Friday working hours. Friendly and supportive team. Long-term career opportunity with a growing company.

Your new company A specialist organisation is seeking an HR Operations Advisor to join its People team on a 12-month fixed-term contract. This is an opportunity to join a collaborative and fast-paced environment where HR plays a key role in supporting business growth, operational excellence and employee experience. Your new role Reporting into the HR leadership team, you'll support the delivery of a high-quality HR service across the employee lifecycle, with responsibilities including: Acting as a key user and subject matter expert for HiBob, ensuring employee data is accurate, up to date and compliant Managing employee lifecycle transactions within HiBob, including onboarding, changes and departures Supporting monthly payroll processes through accurate data management and reporting from HiBob Producing regular HR reports, workforce analytics and management information using HiBob and Excel Supporting compensation, benefits and annual salary review processes through the HRIS Responding to employee and manager queries relating to HR processes and system usage Identifying opportunities to improve HR processes, workflows and automation within HiBob Supporting ongoing HRIS enhancements, testing, configuration changes and system optimisation projects Assisting with policy updates, compliance activities and audit requirements Working closely with stakeholders to drive operational excellence and maximise the value of the HiBob platform What you'll need to succeed Previous HR Operations, HR Administration or HR Coordinator experience Strong hands-on experience using HiBob is essential Experience maintaining employee records, reporting, workflows and HR processes within HiBob Exposure to HiBob implementation, optimisation, enhancement or project work would be highly advantageous Experience working within insurance, financial services, professional services or another regulated environment Payroll administration and employee data management experience Advanced Excel and HR reporting skills Good knowledge of UK employment legislation and HR compliance Excellent attention to detail and organisational skills Strong stakeholder management and communication skills A continuous improvement mindset with the ability to identify process efficiencies through HR technology What you'll get in return Up to 60kHybrid: 2 days office / 3 days home Professional development What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We have an exciting opportunity for a Document Production Team Lead (Evening Shift) to join our Document Production team, based in A&O Shearman's Belfast Office. The working hours for this position are Monday-Friday, 15:00-23:00pm. What you will do The team lead is responsible for the day-to-day leadership, supervision, and operational oversight of the evening shift within a 24/7 document production environment. The role ensures the delivery of a high-quality, client-focused service, providing leadership, coaching, performance management and escalation support while maintaining service levels, operational resilience, and employee engagement. Leadership and people management Lead, motivate and develop a team of document specialists and workflow coordinators during the evening shift. Conduct regular coaching, performance and development conversations. Support recruitment, onboarding and training activities. Foster a positive, inclusive and high-performing team culture. Operational management Oversee shift operations, ensuring workload is managed effectively and service level commitments are achieved. Monitor capacity, priorities and workflow distribution, making real-time decisions to meet client deadlines. Act as the primary escalation point for operational and service issues during the shift. Ensure effective handovers and communication between shifts to support seamless 24/7 service delivery. Client service and quality Promote a culture of exceptional client service and quality. Ensure work is completed accurately, efficiently and in line with departmental standards. Manage client escalations and support resolution of complex or urgent requests. Drive continuous improvement in service delivery, quality and productivity. Business continuity and improvement Support operational resilience and business continuity planning. Identify risks, trends and improvement opportunities and implement appropriate solutions. Contribute to workforce planning, engagement initiatives and operational change projects. What you will have Previous leadership or supervisory experience within a document services or professional services environment. Strong understanding of workflows and client service delivery. Advanced Microsoft Office skills, particularly Word, PowerPoint, Excel and Adobe Acrobat. Excellent communication, organisational and stakeholder management skills. Ability to prioritise, make decisions and perform effectively in a fast-paced, deadline-driven environment. Experience working within a 24/7 or shift-based operation is desirable What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here .

An exciting opportunity has arisen for an organised and commercially minded individual to join a busy and growing team in a fast-paced coordination role. This position is ideal for someone who enjoys customer service, building strong working relationships, and ensuring orders are delivered efficiently from enquiry through to completion. Working closely with customers and suppliers, you'll play a key role in all coordinating requirements. Key Responsibilities Manage enquiries and requests from customer accounts. Process orders and quotations Build and maintain strong relationships with customers Liaise with multiple stakeholders to ensure deadlines and service expectations are met. Monitor ongoing project adhoc basis Resolve issues efficiently and escalate where appropriate. Support account performance through accurate reporting and administration. Identify opportunities to enhance customer experience. Ensure all records and systems are maintained accurately. About You We're looking for someone who can demonstrate: Experience in sales support, account coordination, administration or customer account management. Strong communication and relationship-building skills. Excellent organisational and time-management abilities. Confidence managing multiple priorities and deadlines. A proactive and solutions-focused approach. Good commercial awareness and attention to detail. Strong IT skills, including Microsoft Office. What's on Offer Competitive salary package. Ongoing training and development. Structured career progression opportunities. Supportive and collaborative team environment. Comprehensive benefits package. If you're looking for a varied coordination role where you can develop your commercial and customer relationship skills, we'd love to hear from you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title : Site Facilities & Safety Coordinator (Permanent) Location: Rugby Hours: Monday to Friday, 39 hours per week Reporting to: Health, Safety & Environmental (HS&E) Manager (with a functional reporting line to Engineering) A permanent opportunity for a proactive Site Facilities & Safety Coordinator to ensure site facilities and safety systems of work are effectively maintained. You'll keep buildings and grounds safe, compliant and well managed, while supporting delivery of projects and repairs and driving environmental and waste performance. This role is ideal for someone who combines a strong health & safety mindset with hands-on facilities oversight and the ability to coordinate contractors, compliance and improvement activity across a busy production/engineering site. Key responsibilities: Health & Safety Lead site facilities regulatory compliance and ensure facilities meet EH&S requirements and legal standards Own and maintain safe systems of work across relevant areas; support day-to-day conformance and timely close-out of non-conformances Keep robust, audit-ready documentation for statutory and facility maintenance tasks Support and deputise for the HS&E Manager when required Manage contractor control, including onboarding and compliance Facilities & Contractor Management Ensure non-process site services and facilities are maintained to maximise availability and efficiency Oversee contract maintenance of facilities, environmental and regulatory services to ensure legal compliance Coordinate activity across multi-disciplinary teams (e.g. maintenance, grounds, security) Projects & Continuous Improvement Provide hands-on support to deliver capital projects, smaller local projects and day-to-day repairs up to 1m Lead continuous improvement activity using Lean tools and structured site systems (e.g. AMPS) Monitor energy efficiency and cost effectiveness, advising on practical improvements Environmental, waste & reporting Deliver action plans to achieve environmental and waste KPIs Own environmental tracking/monitoring and waste stream reporting Liaise with regulators and external agencies as required Budget ownership Coordinate and manage revenue budgets/cost control for facilities maintenance, environmental, waste and safety up to 1.2m What we're looking for: Proven experience in facilities management within a fast-paced production/engineering environment Strong track record in legal compliance and contractor/project management Working knowledge of ISO management systems (environment and safety) Strong understanding of environmental regulations and best practice Confident communicator able to work with regulators, colleagues and contractors at all levels Organised, analytical, resilient and able to work independently Hands-on general maintenance capability (able to manually resolve issues where appropriate) IT literate (Microsoft packages; SAP desirable) Qualifications (desirable): Environmental Science and/or Health & Safety qualification Project Management qualification How to apply: Apply with your CV, that showcases your experience across health & safety compliance, facilities management, and project delivery . Should you require any support or assistance, please contact your local Gi Group office. Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members. Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.

Your New CompanyAn exciting opportunity has arisen with a fast-growing, international technology business specialising in high-end IT and data centre solutions. Working with clients across the globe, the company delivers cutting-edge technology projects and has built a reputation for innovation, service excellence and ambitious growth. Your New RoleAs a Sales Support Coordinator, you will play a key role in ensuring the smooth running of sales operations, logistics and customer support activities. This is a varied and fast-paced position offering exposure to multiple areas of the business, making it an excellent opportunity for someone looking to develop a long-term career within a commercial operation. Key responsibilities will include: Supporting the sales team with administration and day-to-day coordination. Preparing and formatting quotations for review by Account Managers. Managing outbound requests with vendors and distributors. Conducting prospect research to identify key decision-makers and maintain accurate contact records. Gathering market intelligence and summarising relevant industry news. Maintaining CRM data, ensuring records are accurate, up to date and correctly tagged. Coordinating UK and international shipments. Tracking deliveries and supporting customs clearance processes. Managing order flow and ensuring customers receive exceptional service and communication throughout. Assisting with the organisation of client events, activities and business trips. Supporting office operations and facilities administration. Coordinating supplies, storage and general office organisation. Identifying opportunities to improve processes and efficiency. Supporting the implementation of new systems and ways of working. What You'll Need to Succeed Excellent organisational skills and strong attention to detail. A proactive and hands-on approach to work. Strong written and verbal communication skills. Ability to prioritise effectively within a fast-paced environment. Confidence working across multiple tasks and stakeholders. Proficiency in Microsoft Office applications. Previous administration, coordination, operations or sales support experience would be advantageous. What You'll Get in Return The opportunity to join a growing and ambitious business. Exposure to commercial operations, logistics and customer management. Genuine opportunities for career progression and development. A collaborative and high-performing working environment. Central London office location with excellent transport links. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

We have an exciting opportunity for a Bid Coordinators in our Leeds office to join a growing team of win professionals who work closely with technical colleagues across the business to secure new projects and drive growth. Although based in a local office, the individual will work as part of a wider bidding team that supports opportunities across the geographic region, they will also be an integral click apply for full job details

Project Coordinator (Construction) £27,000 - £29,000 + Training + Progression + 26 Days Holiday + Bank Holiday + Monday - Friday Stoke - On - Trent Are you a junior project coordinator who is enthusiastic about working within the Engineerign and Technical sector, who is also looking to join a growing company that offers training and will support your career progression? The company is a specialist in building materials, supplying innovative products, systems and services to the building facades sector. They provide solutions for major companies such as the NHS and CO-OP. Since launching the company has built a large client base through its collaborative approach and high-quality project delivery. The successful candidate will be learning to work on a variety of high-level projects, maintaining accurate CRM records and project trackers. Whilst identifying potential risks or delays and escalating where necessary. The role would suit an aspiring project coordinator from a building services background who is looking to step into a position that will train you to become self-sufficient. The Role: Acting as a central point of contact for customers and internal departments Maintaining accurate CRM records and project trackers Supporting continuous improvement of project processes The Person: Previous Project coordination / administrator experience Driving License If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Job Reference:BBBH26364b We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The remuneration offered will be dependent on the extent of your experience, qualifications, and skillset. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found on our website.

Credit Controller Location: Skelmersdale Salary: Up to 35,000 DOE Benefits: Annual bonus, life assurance, pension scheme, employee assistance programme and hybrid working opportunities where applicable. The Opportunity A well-established international manufacturing and engineering business is seeking an experienced Credit Controller to join its finance team. Working alongside a Credit Manager and Financial Controller within a wider finance function, you will play a key role in managing accounts receivable, reducing aged debt, and ensuring robust credit control processes are followed. This is an excellent opportunity for an experienced credit professional who enjoys building stakeholder relationships, resolving customer queries, and supporting business cash flow. Key Responsibilities Raise accurate customer invoices and credit notes in a timely manner. Manage accounts receivable and ensure prompt collection of outstanding debt. Investigate and understand reasons for overdue payments. Monitor and maintain customer credit limits in line with company policy. Support credit approval processes and ensure compliance with internal controls. Build effective relationships with operational teams and management to support debt collection activities. Conduct regular debtor reviews with business stakeholders. Resolve customer invoice queries and escalate issues where required. Assess new credit account applications and provide recommendations using credit reports and supporting information. Maintain customer and accounts receivable data within the ERP system. Produce customer statements and month-end reporting. Support commission accrual processes and liaise with external agents where required. Assist with Letters of Credit administration and associated documentation. Provide information and support during external audits. Undertake ad hoc duties as required by the finance team. About You The successful candidate will have: A minimum of 5 years' credit control experience. Strong experience within a high-volume accounts receivable environment. Excellent communication and relationship-building skills. Advanced Excel skills. Experience working with ERP systems, ideally Microsoft Business Central. The ability to challenge appropriately while maintaining strong stakeholder relationships. A proactive and organised approach with strong attention to detail. Desirable Experience Manufacturing or engineering sector experience. Project-based or contract-driven business experience. Knowledge of overseas trading, exports, imports or Incoterms. Understanding of credit insurance processes. Membership of the Institute of Credit Management (ICM). Benefits Salary up to 35,000 per annum depending on experience. Discretionary annual bonus Life assurance at 4x annual salary. Group pension scheme. Comprehensive Employee Assistance Programme. 24/7 GP access. Unlimited mental health support. Legal consultation services. Opportunity to join a growing international business with a collaborative finance team. For further information or to apply, please contact Lauren Taylor at Hays Accountancy & Finance. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

PSR Solutions are working with a market leading client within the Civil Engineering Sector to recruit a Customer Care Coordinator to Join their team on a 12 Month Fixed Term Contracts. This role with be based in the West Midlands Region and will involve working within Residential groundworks Projects. Customer Care Coordinator Roles and Responsibilities Ensure all reported defects are recorded, actioned and closed out efficiently. Accountable for defects received until the job is closed. Complete all updates provided by site teams and Customer Care operatives and action as required. Plan and coordinate works with the operational team. Accountable for the daily movement of Customer Care operatives. Maintain effective communication with customers to assist in the completion of works. Follow up works effectively to ensure closure. Communicate with the Technical team to close out drainage remedial works. Update Contract Managers weekly to ensure follow-up on live defects. Support Contract Managers with regular updates on outstanding works on live sites. Provide regular feedback and communication on ongoing jobs to relevant persons. Ensure good working relationships are created and maintained. Provide effective communication and support to internal and external stakeholders to enable an efficient and productive service between offices, clients, customers, sites and subcontractors. Ensure any concerns, complaints or issues are escalated to the Customer Care Manager. Raise invoices, collate supporting documentation and submit these to the relevant client following completion of chargeable works. Chase outstanding debt with clients. Maintain weekly reports for clients, providing updates on outstanding works. Communicate with the Commercial team and follow up on outstanding pricing and defect-related queries. Customer Care Coordinator Requirements Knowledge of basic construction methods. Understanding of delivering excellent customer service. Previous experience in a customer care, customer service or administration role within the construction, property or housebuilding sector would be desirable. Excellent customer service skills and the ability to handle complaints and difficult situations. Ability to identify and resolve problems in a timely manner. Excellent organisational and prioritisation skills. Excellent computer skills, including Microsoft Word and Excel. Excellent verbal and written communication skills. Clean Driving Licence. Customer Care Coordinator Benefits Salary - 24,500 - 28,000 DOE Hours: 8am-4pm Based in Solihull 23 days holiday excluding bank holiday Company pension scheme Healthy Living Payments If you are interested in this Customer Care Coordinator role, please apply or contact Jack Brown at PSR Solutions

Facilities & Estates Coordinator (Temporary) Location: East Kilbride Rate: 18.81 per hour Hours: 35 hours per week, typically 8:45am to 4:30pm (flexibility required) Duration: 2 to 4 months initially, with potential for extension or permanent employment Start Date: ASAP PVG Required: Successful candidates will be required to undergo a PVG check through Disclosure Scotland Are you an experienced facilities professional who enjoys solving problems, managing maintenance operations, and ensuring buildings run smoothly? The Opportunity Our client, a large education organisation supporting approximately 4,000 students, is seeking an experienced Facilities & Estates Coordinator to join their Estates and Facilities team on a temporary basis. This is a hands-on role where you will be responsible for coordinating maintenance activities, diagnosing building-related faults, supporting contractors, overseeing maintenance operations, and helping ensure a safe and efficient environment across a busy campus estate. The successful candidate will be comfortable managing multiple priorities, responding to building issues, and working across a wide variety of systems and facilities. Key Responsibilities Coordinate and support planned and reactive maintenance activities across the estate. Diagnose and troubleshoot a wide range of building-related faults. Attend site to investigate and resolve maintenance issues where required. Manage and support maintenance staff, contractors, and subcontractors. Monitor service quality and contractor performance. Maintain accurate maintenance records and update works through the organisation's helpdesk system. Produce reports and update maintenance databases. Support project work, small works programmes, and building surveys. Ensure compliance with health and safety legislation and safe systems of work. Monitor statutory maintenance requirements and ensure records remain up to date. Respond to building management system alerts and coordinate remedial actions. About You To be successful in this role, you will have: Experience within facilities maintenance, estates, or building services environments. Strong fault-finding and problem-solving skills across a variety of building systems. Experience working within large, complex buildings or multi-site environments. Ability to manage competing priorities in a fast-paced setting. Strong communication and organisational skills. Good IT skills, including experience using Microsoft Office. Experience maintaining accurate records and using maintenance management systems. A proactive and hands-on approach to facilities management. Knowledge of health and safety requirements within facilities operations. Desirable Experience using Building Management Systems (BMS), particularly Trend IQ . Facilities Management, Construction, or Building Services background. Health & Safety qualification. Experience managing contractors and subcontractors. IWFM membership or facilities-related qualification. First Aid qualification. What You'll Get Competitive hourly rate of 18.81 per hour Immediate start available 35-hour working week Opportunity to gain experience within a large and diverse estate Potential for the role to be extended or become permanent If you're an experienced facilities professional with strong technical troubleshooting skills and enjoy working in a varied, hands-on environment, we'd love to hear from you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Events Coordinator 6 Week FTC Salary: £31,800 (pro-rated for the 6 weeks) Hours: Full time Location: Thame Hybrid, 4 days working from home and 1 day office based per week Contract: 6 week FTC We re looking for an organised and proactive Events Coordinator to join a busy events team for six weeks, providing essential administrative and coordination support for an upcoming conference. This is a hands-on, admin-focused role where you ll help keep preparations on track and ensure everything is in place for a successful event. Whilst the role is mainly remote with 1 day per week in the office you will need to ideally be available for the day of the conference also. Ideally you will have previous experience supporting events, conferences or similar projects and be someone who enjoys getting into the detail. You ll be highly organised, accurate and confident managing multiple tasks and deadlines at once. Strong communication skills are important, as you ll be liaising with colleagues, speakers, suppliers and other stakeholders. What you ll do provide day-to-day administrative support for the upcoming conference, help to manage event timelines, actions, documentation and deadlines. Coordinate with speakers, venues, suppliers and sponsors Gather event materials and information Support delegate and speaker arrangements, and work with internal teams on event communications and content. Help with event delivery and post-event administration, including feedback, attendance information and reporting. Daily work using Microsoft Office, including Word, Excel, PowerPoint and Teams. Benefits You ll benefit from a hybrid working arrangement, with four days working from home and one day in the Thame office each week. This is a great short-term opportunity to join an established events team, contribute to the delivery of a key conference and gain hands-on experience in a fast-paced events environment. If you re organised, detail-focused and ready to get stuck into the coordination of a major upcoming conference, we d love to hear from you apply today!

The Quality Assurance Coordinator will work with the leadership team to support project objectives, processes, policies and procedures. Key Responsibilities: Support the Quality Manager in maintaining and administering the Quality Management System (QMS), ensuring it remains current and accurately documented Change management and control Assist with scheduling, organising, and tracking internal audits, and help ensure corrective actions are logged and followed up. Coordinate the control, review, and version management of quality documents. Support the Performance, Compliance, and Quality coordinator in the quality assurance of team members. Assist with the monitoring and documenting of corrective action reports and customer complaints,tracking actions to closure Support Service Delivery with reporting and process improvement as required. Take minutes and track actions for Quality Review meetings Provide general administrative support to the Quality Manager on QMS-related projects and initiatives Liaise with departments across the business to promote adherence to quality procedures and standards Perform other duties commensurate with the post as required. Key Skills and Attributes (Essential): Experience of ISO 9001 and Quality Management Systems Internal audit experience Ability to think creatively to solve problems and implement continuous improvement Ability to work independently and collaboratively Effectively manages workload by prioritising tasks and making efficient use of available tools and systems. Strong attention to detail and ability to analyse data to identify trends, issues, and opportunities for improvement. Able to communicate effectively with a range of colleagues and stakeholders. Have excellent oral and written communication skills; Proficient in Microsoft Word, Excel, Outlook, and Teams; Have previous experience of process improvement and ownership; Key Skills and Attributes (Desirable): ISO 9001 Internal Auditor certification Previous project management administration experience

We have an exciting opportunity for a Document Production Team Lead (Evening Shift) to join our Document Production team, based in A&O Shearman's Belfast Office. The working hours for this position are Monday-Friday, 15:00-23:00pm. What you will do The team lead is responsible for the day-to-day leadership, supervision, and operational oversight of the evening shift within a 24/7 document production environment. The role ensures the delivery of a high-quality, client-focused service, providing leadership, coaching, performance management and escalation support while maintaining service levels, operational resilience, and employee engagement. Leadership and people management Lead, motivate and develop a team of document specialists and workflow coordinators during the evening shift. Conduct regular coaching, performance and development conversations. Support recruitment, onboarding and training activities. Foster a positive, inclusive and high-performing team culture. Operational management Oversee shift operations, ensuring workload is managed effectively and service level commitments are achieved. Monitor capacity, priorities and workflow distribution, making real-time decisions to meet client deadlines. Act as the primary escalation point for operational and service issues during the shift. Ensure effective handovers and communication between shifts to support seamless 24/7 service delivery. Client service and quality Promote a culture of exceptional client service and quality. Ensure work is completed accurately, efficiently and in line with departmental standards. Manage client escalations and support resolution of complex or urgent requests. Drive continuous improvement in service delivery, quality and productivity. Business continuity and improvement Support operational resilience and business continuity planning. Identify risks, trends and improvement opportunities and implement appropriate solutions. Contribute to workforce planning, engagement initiatives and operational change projects. What you will have Previous leadership or supervisory experience within a document services or professional services environment. Strong understanding of workflows and client service delivery. Advanced Microsoft Office skills, particularly Word, PowerPoint, Excel and Adobe Acrobat. Excellent communication, organisational and stakeholder management skills. Ability to prioritise, make decisions and perform effectively in a fast-paced, deadline-driven environment. Experience working within a 24/7 or shift-based operation is desirable What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here .

We have an exciting opportunity for a Document Production Team Lead (Evening Shift) to join our Document Production team, based in A&O Shearman's Belfast Office. The working hours for this position are Monday-Friday, 15:00-23:00pm. What you will do The team lead is responsible for the day-to-day leadership, supervision, and operational oversight of the evening shift within a 24/7 document production environment. The role ensures the delivery of a high-quality, client-focused service, providing leadership, coaching, performance management and escalation support while maintaining service levels, operational resilience, and employee engagement. Leadership and people management Lead, motivate and develop a team of document specialists and workflow coordinators during the evening shift. Conduct regular coaching, performance and development conversations. Support recruitment, onboarding and training activities. Foster a positive, inclusive and high-performing team culture. Operational management Oversee shift operations, ensuring workload is managed effectively and service level commitments are achieved. Monitor capacity, priorities and workflow distribution, making real-time decisions to meet client deadlines. Act as the primary escalation point for operational and service issues during the shift. Ensure effective handovers and communication between shifts to support seamless 24/7 service delivery. Client service and quality Promote a culture of exceptional client service and quality. Ensure work is completed accurately, efficiently and in line with departmental standards. Manage client escalations and support resolution of complex or urgent requests. Drive continuous improvement in service delivery, quality and productivity. Business continuity and improvement Support operational resilience and business continuity planning. Identify risks, trends and improvement opportunities and implement appropriate solutions. Contribute to workforce planning, engagement initiatives and operational change projects. What you will have Previous leadership or supervisory experience within a document services or professional services environment. Strong understanding of workflows and client service delivery. Advanced Microsoft Office skills, particularly Word, PowerPoint, Excel and Adobe Acrobat. Excellent communication, organisational and stakeholder management skills. Ability to prioritise, make decisions and perform effectively in a fast-paced, deadline-driven environment. Experience working within a 24/7 or shift-based operation is desirable What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here .

Job Title: Site Coordinator Rate 30 per hour PAYE/ 40.55 UMB Location: Able Seaton Port Contract Type: Temporary (6 months) Our client, a leading player in the energy sector, is seeking a motivated and detail-oriented EN-Site Coordinator to join their dynamic team in Able Seaton. This exciting opportunity is perfect for individuals who thrive in a fast-paced environment and are passionate about ensuring the successful execution of construction projects. Key Responsibilities: Serve as the central point of contact on-site, interacting with all stakeholders involved in project execution, ensuring smooth communication and coordination. Manage daily planning and execution tasks, as directed by the Site Manager, contributing to the safe and efficient operation of the construction site. Collect, verify, and consolidate data reports, such as DPRs, KPI reports, and crew change lists, while providing feedback on any discrepancies to the relevant data owners. Organise transportation and accommodation for site personnel, ensuring compliance with the project-specific transport concept. Act as the first point of contact for visitors and site personnel, maintaining a professional and welcoming reception area. Coordinate and organise meetings on-site, preparing and distributing meeting minutes for effective communication. Actively support health and safety initiatives, participating in toolbox talks and safety campaigns to promote a safe working environment. Maintain office supplies and manage purchase orders as needed, ensuring efficient administrative operations. Update and maintain essential records, including personnel data, certificates, and training details, ensuring compliance with internal and client systems. Qualifications and Skills: Proven experience in office/business administration or a relevant role, with qualifications in secretarial studies being an advantage. Familiarity with office management procedures, Exceptional communication skills in multicultural environments, with proficiency in English. Advanced IT skills, including proficiency in MS Outlook and Office 365 (Word, Excel, OneDrive). Strong organisational skills, self-motivated and trustworthy, with a focus on quality and customer service. Knowledge of safety regulations and a keen interest in construction projects. Why Join Our Client? This is an exceptional opportunity to be part of a forward-thinking organisation that values safety, efficiency, and teamwork. The role of Site Coordinator offers a chance to develop your skills in a collaborative environment while contributing to significant projects that make a difference. If you are ready to embrace a challenge and make an impact in the energy sector, this temporary position offers the chance to grow professionally while ensuring the highest standards of project execution. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We have an exciting opportunity for a Document Production Team Lead (Evening Shift) to join our Document Production team, based in A&O Shearman's Belfast Office. The working hours for this position are Monday-Friday, 15:00-23:00pm. What you will do The team lead is responsible for the day-to-day leadership, supervision, and operational oversight of the evening shift within a 24/7 document production environment. The role ensures the delivery of a high-quality, client-focused service, providing leadership, coaching, performance management and escalation support while maintaining service levels, operational resilience, and employee engagement. Leadership and people management Lead, motivate and develop a team of document specialists and workflow coordinators during the evening shift. Conduct regular coaching, performance and development conversations. Support recruitment, onboarding and training activities. Foster a positive, inclusive and high-performing team culture. Operational management Oversee shift operations, ensuring workload is managed effectively and service level commitments are achieved. Monitor capacity, priorities and workflow distribution, making real-time decisions to meet client deadlines. Act as the primary escalation point for operational and service issues during the shift. Ensure effective handovers and communication between shifts to support seamless 24/7 service delivery. Client service and quality Promote a culture of exceptional client service and quality. Ensure work is completed accurately, efficiently and in line with departmental standards. Manage client escalations and support resolution of complex or urgent requests. Drive continuous improvement in service delivery, quality and productivity. Business continuity and improvement Support operational resilience and business continuity planning. Identify risks, trends and improvement opportunities and implement appropriate solutions. Contribute to workforce planning, engagement initiatives and operational change projects. What you will have Previous leadership or supervisory experience within a document services or professional services environment. Strong understanding of workflows and client service delivery. Advanced Microsoft Office skills, particularly Word, PowerPoint, Excel and Adobe Acrobat. Excellent communication, organisational and stakeholder management skills. Ability to prioritise, make decisions and perform effectively in a fast-paced, deadline-driven environment. Experience working within a 24/7 or shift-based operation is desirable What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here .

The Project Coordinator will provide essential administrative and analytical support to the Projects team across a portfolio of HV Cabling, Overhead Line and Substation schemes. The role will focus on maintaining accurate project documentation, managing key data logs, supporting project assurance processes, and ensuring timely collection and input of project and financial information. This position plays a critical role in enabling project managers to deliver effectively by ensuring governance, compliance, and data integrity across the portfolio. Key Responsibilities Administrative Support Maintain and update project documentation, registers, and logs in line with clients standards. Provide general administrative support to the project team, ensuring smooth day-to-day operations. RAID Log Management Own and maintain project RAID (Risks, Assumptions, Actions, Issues, Decisions, Dependencies) logs. Ensure entries are up to date, accurate, and reviewed regularly with project managers. Project Management Data Input, track, and update project performance data in project management systems. Support reporting processes by preparing accurate, timely data for dashboards, status reports, and governance reviews. Financial Data Collect, validate, and input financial data in accordance with corporate processes. Support cost tracking, budget monitoring, and financial forecasting activities. Liaise with finance colleagues to ensure alignment of project spend and reporting. Project Assurance & Governance Support project assurance reviews by providing accurate data, documentation, and compliance evidence. Monitor adherence to project delivery frameworks and escalate gaps where appropriate. Assist with preparing materials for audits, stage gate reviews, and assurance checks. Skills & Experience Required Strong administrative and organisational skills with excellent attention to detail. Experience in project support, PMO, or a similar administrative/project environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools. Strong numeracy and ability to handle financial data accurately. Good communication and interpersonal skills, able to work with stakeholders at all levels. Proactive approach with the ability to prioritise workloads and meet deadlines.

12 Month Contract - Quality document controller/ Archive solutions specialist Working for a multinational pharmaceutical company based in Speke Liverpool. This role would suite a graduate with a business or science degree. This role provides support to the maintenance of global quality system processes, procedures and operational activities for Document and Records Management Systems. Providing EDMS(Electronic data management systems) technical support, including assurance that all aspects comply with cGMPs, legal, regulatory requirements, for company documents. This role will involve working with internally and external customers to arrange offsite storage and working internally to retrieve and store documents. Duties Involve : Review and storage of records submitted to the records room. Issue and reconcile logbooks for the site. Assist in filing of EDMS documents. Assist in searching, locating, obtaining and distributing documents are records both onsite and offsite. Arranging offsite storage of records. Processing audit and customer requests. Performing as a Document Coordinator. Executing workflow and effective document management for Controlled Documents Serving as a contact for basic technical questions relating to the use of the document management system globally Notifying staff of new, revised and withdrawn controlled documents Troubleshooting workflows and report generation Formatting when required Periodic review workflows, reporting and support Knowledge, Skills & Competencies: Previous experience working with document systems / EDMS archiving documenting and storing documents as a document controller or archiving specialist. General knowledge of regulatory requirements for the pharmaceutical, biotechnology or vaccine industry. Ability to analyse issues and problem solve to support decision making Excellent interpersonal effectiveness, written/verbal communication, influencing and negotiation skills Ability to work independently Excellent computer skills and advanced knowledge of Quality Systems. Direct experience with TrackWise, EDMS systems, GxP Archival Systems and Microsoft Office including Word, PowerPoint and Excel. Self-motivator with the ability to follow-up on and complete multiple projects simultaneously. Highly attentive to details and able to work well as part of a team. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)

We have an exciting opportunity for a Document Production Team Lead (Evening Shift) to join our Document Production team, based in A&O Shearman's Belfast Office. The working hours for this position are Monday-Friday, 15:00-23:00pm. What you will do The team lead is responsible for the day-to-day leadership, supervision, and operational oversight of the evening shift within a 24/7 document production environment. The role ensures the delivery of a high-quality, client-focused service, providing leadership, coaching, performance management and escalation support while maintaining service levels, operational resilience, and employee engagement. Leadership and people management Lead, motivate and develop a team of document specialists and workflow coordinators during the evening shift. Conduct regular coaching, performance and development conversations. Support recruitment, onboarding and training activities. Foster a positive, inclusive and high-performing team culture. Operational management Oversee shift operations, ensuring workload is managed effectively and service level commitments are achieved. Monitor capacity, priorities and workflow distribution, making real-time decisions to meet client deadlines. Act as the primary escalation point for operational and service issues during the shift. Ensure effective handovers and communication between shifts to support seamless 24/7 service delivery. Client service and quality Promote a culture of exceptional client service and quality. Ensure work is completed accurately, efficiently and in line with departmental standards. Manage client escalations and support resolution of complex or urgent requests. Drive continuous improvement in service delivery, quality and productivity. Business continuity and improvement Support operational resilience and business continuity planning. Identify risks, trends and improvement opportunities and implement appropriate solutions. Contribute to workforce planning, engagement initiatives and operational change projects. What you will have Previous leadership or supervisory experience within a document services or professional services environment. Strong understanding of workflows and client service delivery. Advanced Microsoft Office skills, particularly Word, PowerPoint, Excel and Adobe Acrobat. Excellent communication, organisational and stakeholder management skills. Ability to prioritise, make decisions and perform effectively in a fast-paced, deadline-driven environment. Experience working within a 24/7 or shift-based operation is desirable What we can offer you To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits A&O Shearman careers Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required. We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic. NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here .