23 jobs found

Temporary Part Time Operations Coordinator Location: Leith (fully office based) Start: ASAP - initially for 3 months with potential for permanent employment Rate: 13.12 per hour Working week: 9am to 5pm over 3 days (flexible on days between Monday - Thursday) Our client is seeking an organised and adaptable Operations Coordinator to join their team on a part-time basis. This is an excellent opportunity for someone who enjoys a varied role, thrives in a busy office environment and is confident working independently. Candidates with an interest in the charity, humanitarian or not-for-profit sector would be particularly well suited to this position. The Role As the Operations Coordinator, you will be the first point of contact for visitors, staff and suppliers, helping to ensure the smooth day-to-day running of the office. This is a hands on position combining reception, facilities, administration and operational support responsibilities. Key Responsibilities Managing the reception area and providing a professional welcome to visitors Answering and directing telephone calls and handling enquiries Ordering and maintaining office, stationery and kitchen supplies Coordinating incoming and outgoing post and courier deliveries Supporting staff onboarding and offboarding processes Assisting with office facilities, maintenance and supplier management Carrying out health & safety checks and maintaining compliance records Supporting meeting room bookings, visitor management and event coordination Maintaining accurate records, asset registers and operational documentation Providing administrative support to the wider operations team Using Microsoft Office applications and SharePoint to manage information and documentation effectively About You We're looking for someone who is: Highly organised with excellent attention to detail Adaptable and comfortable managing a varied workload Confident working independently and taking initiative Professional, approachable and customer-focused An effective communicator with strong interpersonal skills Experienced in an office administration, coordination, reception or facilities based role Competent across Microsoft Office packages Experienced in using SharePoint, with strong working knowledge considered essential # What's on Offer Immediate start opportunity Part-time hours with flexibility across Monday - Thursday Friendly and collaborative office environment Opportunity to gain experience within a purpose led organisation Potential for the role to become permanent for the right candidate By registering with Office Angels, you'll benefit from the support of a dedicated and experienced recruitment consultant, access to expert interview guidance, regular insights into the local job market, and ongoing feedback throughout your assignment and beyond. Why Temp With Office Angels? Working as a temp is a great way to explore different roles and industries while maintaining control over your work/life balance. Benefits include: Weekly pay 28 days paid annual leave (accrued weekly) Direct employment with Office Angels - we're always on hand to support you Access to high street discount vouchers Eye care vouchers and contributions towards glasses for VDU use Support with securing permanent roles and interview coaching Pension scheme option (with employer contributions) Statutory Sick Pay Access to a confidential Employee Assistance Programme Opportunities across our wider group of specialist recruitment businesses Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Front Office Coordinator ( Flexible Hours ) Impact Food Group Woking At Impact Food Group, we re more than just a school caterer. We re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We re constantly learning, evolving, and improving every way, every day. We one of England s fastest-growing school food providers, serving around one million students every day across more than 1,500 schools. We are dedicated to delivering high-quality, nutritious meals that support student wellbeing and enjoyment. Our brands include Innovate, Cucina, Chapter One (Independent Schools), Hutchison, and Dolce , reflecting our breadth of experience and reach across the school catering sector. Guided by our values, integrity, bold, impactful, humble and community ; you will help us shape a workplace and culture we can all be proud of. What you ll be Doing The Front Office Coordinator is the first point of contact for all visitors, clients and callers, providing a professional, friendly and efficient front-of-house service. The role is responsible for ensuring the smooth day-to-day operation of reception while supporting the wider Business Support team with administrative, facilities and office management tasks. The post holder will play an important role in maintaining a safe, welcoming and well-organised working environment. Key Responsibilities: Reception & Visitor Management Provide a professional and welcoming reception service to all visitors, clients and contractors. Greet visitors, ensure they are signed in and issue visitor badges or access passes where required. Escort visitors to the office and notify the relevant employee of their arrival. When multiple visitors are expected, remain at reception and contact the relevant staff member to meet their visitor in reception on the ground floor. Maintain visitor records in accordance with company procedures. Mail & Courier Services Sort and distribute incoming post across the business. Frank outgoing mail and prepare post for collection. Arrange for letters and correspondence received at previous office addresses to be redirected where appropriate. Meeting Room & Office Support Prepare meeting rooms to ensure they are clean, fully equipped and ready for meetings. Assist with meeting room bookings and coordinate room availability. Ensure meeting facilities are stocked and maintained throughout the day. Office Administration Order office stationery and general supplies. Purchase and replenish office refreshments and sundries, including milk, tea, coffee and other consumables. Maintain appropriate stock levels and liaise with suppliers where necessary. What are we looking for? Essential Skills & Experience Previous experience in a receptionist, front-of-house or office administration role. Excellent customer service and interpersonal skills. Professional and confident telephone manner. Strong organisational skills with the ability to prioritise multiple tasks. Excellent verbal and written communication skills. Good IT skills, including Microsoft Office applications. What s in It for You? The opportunity to build a career you can be proud of in a growing business. Access to a wide range of free training, qualifications, and development opportunities 25 days annual leave plus bank holidays Staff discount scheme across 850+ retailers Pension scheme and other great company benefits Monthly incentives and recognition for top performers Our Team If you re looking for your next step and want to be part of an organisation that genuinely makes a difference, we d love to hear from you. IFG are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which IFG will pay for. We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail within your application. All information is kept confidential and in compliance with GDPR requirements.

Job Title: Receptionist / Workshop Coordinator Location: Milton Keynes Full-time An experienced Receptionist / Workshop Coordinator to become the face of our busy MOT and vehicle repair centre. This is much more than a reception role. You ll be responsible for keeping the workshop running smoothly, managing customer bookings, coordinating technicians, and making sure every customer receives excellent service from the moment they book until they collect their vehicle. What you ll be doing Managing the MOT diary and maximising workshop capacity. Booking customer appointments and explaining the booking process clearly. Coordinating the daily flow of vehicles through the MOT bays and workshop. Keeping customers updated on vehicle progress and managing expectations. Preparing estimates and quotations for repair work. Ordering parts and coordinating repairs with technicians. Raising invoices and maintaining accurate workshop records. Managing telephone enquiries and customer bookings. Ensuring the reception area is always clean, welcoming and professional. Delivering excellent customer service at every stage. Essential requirements A minimum of two years experience working in a vehicle workshop, MOT station or garage reception environment. A good understanding of MOT bookings, workshop scheduling and customer communication. Excellent organisational and time management skills. Strong customer service and communication skills. Good IT skills and confidence using workshop management software. Excellent attention to detail. The ability to prioritise work, think ahead and remain calm under pressure. About us An independent business with a friendly, supportive team and ambitious plans for growth. We re expanding beyond MOT testing into servicing, repairs and vehicle maintenance, and this role will become central to the day-to-day running of the workshop. We re looking for someone who wants to become an important part of a growing business and who takes pride in delivering excellent customer service while keeping a busy workshop running efficiently.

Temp-Perm Facilities Coordinator ASAP Start 40,000 - 45,000 City of London - Fully Office Based 8.30am - 5pm Financial Services Are you ready to take the next step in your career with a leading global financial services business? Do you thrive in a vibrant environment, in a varied now, where no day is the same? If so, we have an exciting opportunity for you as a Facilities Coordinator! At our clients prestigious organisation, they believe that a well-maintained environment is crucial to their success. We are looking for a hands on and proactive Facilities Coordinator to join their dynamic team in the heart of the City. What You'll Do: Oversee day-to-day facilities operations, ensuring a safe and welcoming environment for all staff and visitors. Manage maintenance requests and coordinate with vendors to resolve issues promptly. Conduct regular inspections of the premises to ensure compliance with health and safety regulations, both in the office and for two residential properties Assist with office moves, logistics, set up, IT and hardware support. Work closely with the off-site IT team, reception team and Office Manager, to ensure the smooth running of the office. Support with audio equipment set up, and meeting room management for events and meetings. Collaborate with various departments to identify and implement improvements in our facilities. Who You Are: Previous experience in facilities management within professional services is required. Experience in Health & Safety is ideal. Hands on and proactive approach to problem solving, and being one step ahead. Strong communication skills, able to build working relationships with internal and external stakeholders. Ability to work independently as well as part of a team. Why Join Us? Competitive temporary pay rate and a wide range of benefits, including retail vouchers and more! Opportunity to join a successful and global organisation, leading in their field. Free lunch in the office! Work in a lively office setting located in the heart of London's bustling business district. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Our client is currently looking to hire an office co-ordinator to carry out a wide range of office, admin and support duties. The ideal candidate will have an admin, office - Cordinator, PA or customer service background. The job role will involve a range of tasks such as: Act as the first point of contact for visitors, clients and external suppliers. Manage reception duties, including greeting visitors Answer and direct telephone calls and enquiries. Ensure meeting rooms are prepared and maintained to a professional standard Diary management Assist with health and safety checks and lease with cleaners, sub-contractors Prepare, update and maintain Word, Excel and PowerPoint documents. Maintain accurate records, databases and filing systems. Process invoices, purchase orders and expenses where required. Support the preparation of reports, presentations, and management information. Monitor office supplies and place orders as required Prepare, update and maintain Word, Excel and PowerPoint documents. Maintain accurate records, databases and filing systems. Process invoices, purchase orders and expenses where required. Support the preparation of reports, presentations and management information. Assist with project administration and ad hoc business support activities. Previous experience in an administrative, office coordinator or receptionist role. Strong organisational and time management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, particularly Outlook, Word and Excel. Ability to manage multiple priorities and work independently. Strong attention to detail and accuracy The skills required are: MS word and excel Organisational skills Documentation and PowerPoint skills This is an excellent part time opportunity to join a local and growing business. Hours: 08:00am - 13:00pm (Monday - Thursday) 20 hours per week Salary: 28,000p/a - 30,000p/a (Up to 15.35p/h Full time equivalent)

Calling all Office Temps ! 13ph to 20 ph Come and work for the busiest Office Recruitment Agency in Ashford! We are the most experienced team of recruiters with a combined over 50 years of experience recruiting across the South East of Kent. We have new vacancies coming in every day from the very best employers in Ashford, Maidstone, Canterbury, Folkestone and Dover. To be considered for these Temporary vacancies you need to be registered with Office Angels, ready to start work straight away. Temporary vacancies available at the moment include: Receptionist Administration Finance - Sales & Purchase Ledger, Accounts Assistant, Credit Control Sales Coordinator HR Administration Business Analyst Customer Service Executive All of these roles are working for excellent companies who we are proud to be working in partnership with and who we can recommend as a great place to work. Temporary roles vary from a 1 day booking through to 12 month contracts or even temp to perm. So if you are out of work and available immediately then temping can be the best next step to kick start your career again. Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Dedicated consultant to support your job search First opportunity to see permanent positions Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms To be considered, ideally you will have some office based experience, or as a minimum strong IT skills and some work history with good references. Apply today to hear about our new vacancies in this week! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Reception & Office Coordinator Location: Oxford Salary: 27,000 Contract: Full time 40 hours a week 08:30 -17:30 M-F We're looking for a positive, organised and proactive Reception & Office Coordinator to be the face of our business. This is a varied role that combines front-of-house responsibilities with administration and office support, offering excellent progression opportunities for the right person. If you're outgoing, professional and enjoy working in a fast-paced environment where no two days are the same, we'd love to hear from you. Key Responsibilities Managing the reception area and providing a warm, professional welcome to visitors and clients. Handling incoming mail, parcels and deliveries. Booking and preparing meeting rooms for client and director meetings. Supporting directors with meetings and administrative tasks. Dealing with purchase orders and maintaining accurate records. Building positive relationships through regular client interactions. Liaising with colleagues to resolve day-to-day issues and ensure the smooth running of the office. Completing Health & Safety opening and closing procedures (full training provided). Maintaining communal areas, including loading and emptying the dishwasher. Providing general office support as required. What We're Looking For Previous experience in a reception, office administration or front-of-house role. Strong computer skills and confidence using Microsoft Office systems. Excellent communication and interpersonal skills. A positive, outgoing and professional approach. The ability to use initiative and prioritise workloads effectively. Strong organisational skills and attention to detail. A team player who enjoys supporting others and solving problems. What's In It For You? A varied and rewarding role with real responsibility. The opportunity to work closely with senior leadership. A supportive and friendly working environment. Full training on Health & Safety procedures. Excellent progression opportunities for the right person. If you're looking for a role where you can develop your career, make an impact and be a key part of a growing business, we'd love to hear from you. Apply directly or call (phone number removed)

Facilities & Health & Safety Coordinator (6 Month FTC) Reference: TTD16 Ipswich 29,000 - 32,000 per year + 1,000 end of contract bonus! Full Time Monday to Friday 9am - 5pm 6 Month Fixed Term Contract (Maternity Cover) The Opportunity The Talent Division is delighted to be supporting a highly respected, award-winning organisation in the search for a Health & Safety & Facilities Support Coordinator to join their Operations team on a six-month fixed term contract. This is an excellent opportunity for an experienced administrator who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things organised and running smoothly. No two days will be the same. You'll play a key role in supporting both the Health & Safety and Facilities functions, helping to coordinate essential activities, maintain compliance, organise training, liaise with contractors and ensure the workplace continues to operate efficiently. If you're proactive, highly organised and enjoy being part of a collaborative team where everyone pulls together, this could be the perfect opportunity. Key Responsibilities Provide day-to-day administrative support across the Health & Safety and Facilities functions. Coordinate planned maintenance, servicing schedules and compliance records. Support the administration of H&S policies, procedures and ISO documentation. Arrange training, process quotations and invoices, and maintain training records. Coordinate contractors working on site and support visitor inductions. Assist with facilities management, including planned and reactive maintenance. Maintain purchasing records and equipment registers for safety-related items. Provide reception and switchboard cover during holidays, lunch breaks and periods of absence. Liaise with internal departments and external suppliers to ensure the smooth running of daily operations. Support a variety of operational projects and administrative tasks as required. What We're Looking For Previous administration experience within a busy, process-driven environment. Previous experience within a H & S or Facilities support / admin role Strong attention to detail and a high level of accuracy. Confident communication skills, both written and verbal. Excellent organisational skills with the ability to manage changing priorities. A proactive, hands-on approach with excellent problem-solving skills. A supportive team player who enjoys working collaboratively. A willingness to learn and adapt within a varied operational role. The Rewards & Benefits In addition to joining a welcoming and supportive team, you'll benefit from: The opportunity to work within a highly respected, people-focused organisation. A varied and rewarding role where no two days are the same. A collaborative working environment with a genuine team ethos. The chance to develop your knowledge across Health & Safety and Facilities. Competitive salary and excellent working environment. Interested? We'd love to tell you more about this opportunity and the business behind it. Call (phone number removed) to find out more or click apply. Our Commitment to Inclusion The Talent Division is committed to creating an inclusive recruitment process where everyone feels valued, respected, and able to succeed. We welcome applications from people of all backgrounds, experiences, and perspectives. We believe diverse teams make stronger businesses and encourage applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. If you require any adjustments during the recruitment process, please let us know and we'll be happy to support you.

Reporting to the Logistics Supervisor, this role ensures accuracy of stock records, efficient processing of stock movements, and full operational support to both logistics and technical teams. The working hours are Monday to Friday 08:00 to 17:00 with one hour for lunch. Key Responsibilities Validate all incoming stock from reception, ensuring accuracy of Transfer IN transactions and transfer OUT. Allocate and manage storage locations in line with operational requirements Maintain accurate and up-to-date stock records within the ERP system such as Odoo and Tesseract. Conduct regular stock counts and reconcile discrepancies Handling, repackaging, moving and storage of product and goods (may involve use of a forklift) Manage and process all stock pick requests Review and validate system requests from the repair team for spare parts Locate stock, generate pick documentation, and distribute items accordingly Ensure all stock movements are accurately recorded in real time Cooperation with the technical team to ensure timely execution of orders and meet service level agreements of maintenance contracts Ensure all stock is clearly labelled, appropriately stored, and easily identifiable Oversee sorting of stock by grading and condition Manage daily boxing and storage activities Maintain high standards of housekeeping, health & safety, and organisation Key Skills and Requirements Proven experience in stock control, warehouse, or logistics operations Experience working with ERP or stock management systems Strong attention to detail and accuracy Good organisational and prioritisation skills Ability to work independently and take ownership of responsibilities Effective communication skills Excel and computer literacy Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.

Job Title: Hair and Beauty Receptionist/Technician Location: Birmingham Salary: £24,521 - £26,093 per annum - SS1 Job type: Permanent, Full-time UCB is an equal opportunities employer. We are TEF rated Silver, with a Good Ofsted rating. The Role: Are you passionate about Hair and Beauty and thrive within a client-focused environment? We are seeking a dedicated Hair and Beauty Receptionist/Technician to join our team. This unique role combines reception duties and some technician support, with your knowledge of hair and beauty to deliver outstanding service to clients, whilst offering high-quality support for both staff and students. Within this role, you will support the day-to-day operations of the Hair and Beauty Commercial Salon sessions. You will be required to carry out reception duties, including welcoming clients, scheduling appointments and answering enquiries. Additionally, you will support in ensuring that treatment areas are prepared, equipment is maintained, and stock is monitored. The successful candidate will have previous experience within a client facing role along with knowledge of hair and beauty treatments, brands and products which will be instrumental in advising clients correctly and ensuring that practical sessions are fully equipped. Your contribution will be key in creating an organised environment and an excellent student experience. Benefits: Generous allocation of annual leave 29 days' paid leave per year 12 Bank Holidays & Concessionary Days Excellent Local Government Pension Scheme Employer Contribution- 20.9% Subsidised private healthcare provided by Aviva including a Digital GP Service. Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support Annual health MOTs with our Registered Nurse Excellent staff development opportunities including professional qualification sponsorship A variety of salary sacrifice schemes including technology home and cycle. Heavily-subsidised on-site car parking in central Birmingham Free on-site gym membership Extra Information: All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education. Closing Date - Sunday 12th July 2026. Interview Date - Tuesday 21st July 2026. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience in, Hair and Beauty Receptionist, Salon Receptionist, Beauty Salon Receptionist, Hair Salon Receptionist, Salon Assistant, Front of House Receptionist, Salon Coordinator, Beauty Clinic Receptionist, Hair and Beauty Assistant, Salon Technician, Beauty Technician, Hair and Beauty Technician, Salon Support Assistant, Reception and Salon Assistant, will be considered for this role.

Facilities Coordinator (12-Month FTC) Full-Time Birmingham & Surrounding Offices Reed Property are partnered again with our client, a well-established professional services organisation to recruit a new Facilities Coordinator in their team This is a hands-on, varied role supporting the day-to-day running of multiple office locations with a prime focus on archiving for the company. Working closely with the Facilities Manager and wider team, you will play a key role in ensuring offices operate efficiently, providing a high standard of service across facilities, administration, and office support functions. You also play a key part with collecting documents from surrounding offices to take to storage facility as well as collecting documents from this site. This opportunity would suit someone early in their facilities career or looking to build on existing experience within a corporate environment. Key Responsibilities Facilities Support - Assist with routine maintenance checks, contractor coordination, and general building operations. Office & Hospitality - Prepare meeting rooms, coordinate refreshments, and maintain a professional office environment. Document Archiving - Securely organise and manage sensitive legal documents, including wills, ensuring strict confidentiality and distributing across locations. Reception Cover - Provide professional front-of-house support when required, handling calls and welcoming visitors. Facilities Coordination - Support the Facilities Manager with projects, administrative tasks, and general office logistics. About You We are looking for a proactive and adaptable individual who can confidently manage a varied workload. Background in facilities, estates or administration role with a focus on delivering high standards Highly organised with the ability to prioritise and multitask effectively Comfortable supporting both hard and soft facilities functions Strong communication skills and a professional approach Experience handling confidential or sensitive documents is desirable Previous exposure to facilities or office administration within a corporate setting is advantageous Good awareness of health & safety practices Full UK driving licence essential (travel between Birmingham City Centre, Solihull, and Ward End) Must be over the age of 25 due to insurance requirements for the pool car Available to start immediately/short notice and commit to a 12-month fixed-term contract What's on Offer Salary of 26-28,000 Highly likelihood of becoming a permanent role 24 days annual leave + bank holidays Additional leave over the Christmas period Option to purchase extra annual leave Pension (matched contributions) Life assurance (4x salary) Health cash plan Cycle to work scheme Employee Assistance Programme including bereavement support Free flu vaccinations Staff discounts on legal services This is an excellent opportunity to join a professional and supportive environment while gaining broad exposure to facilities operations across multiple sites. Apply now or reach out for a confidential discussion.

Receptionist/Facilities Coordinator Corporate Environment Manchester City Centre 27,000 - 29,000 per annum depending on experience 40 hours per week - Office Based Are you passionate about providing exceptional facilities support and creating positive working environments? Our client, a medium sized law firm, is seeking a dynamic Facilities Coordinator to join their team. As a Facilities Coordinator, you will play a crucial role in ensuring smooth operations and maintaining high standards of service delivery. Joining our client's team means becoming part of a dedicated and collaborative group of professionals who are committed to creating outstanding workplace experiences. You will have the opportunity to support the Manager in fostering strong relationships with key stakeholders, end-users, and service providers. Working together, you will drive improvements, implement best practises, and ensure the highest quality of service across a diverse range of areas. Responsibilities: Set up for meetings and manage room bookings Document management including printing, filing, binding Cover reception when required Manage cleaning contracts Coordinate Audiovisual equipment set ups Manage car park facilities and visitor passes Book contractors and oversee any repairs Support with fire safety and first aid training Respond to queries and issues promptly Arrange landscaping of outdoor areas Ensure all office equipment is maintained Distribute all post and deliveries Manage stationary orders and kitchen stock The ideal candidate will have the following qualities: Experience working in a corporate environment Excellent administration skills including document management Solid work history Willingness to help at all times Positive attitude Excellent customer service skills If you are interested in this role please contact Carla on (phone number removed) or email (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Title: Document Controller / Projects Administrator The COMPANY Our client is a well established Global manufacturer of turbines and generators to a myriad of industries including Marine, Petrochemical, Waste to Energy, Hospitals, Education, Offshore Oil & Gas, Power Generation, etc. Their market leading comprehensive product range means that they have gained an enviable global reputation synonyms with excellence in the countries that utilise their products/services. We are proud to be an integral part of their ongoing expansion, providing them with suitable local staff to complement their outstanding existing team. The ROLE Supporting the Projects Department with general admin duties, work to include updating XL spread sheets and on-going reports, creating and updating project files, must have excellent telephone manner, self-motivated and be able to provide a high level of business support to all groups within the company - this will include; Preparing documentation to clients and suppliers Expediting of documents from clients and suppliers to ensure project schedules are met. Maintaining of project document registers. Acting as single point of contact with client for document control. Liaise with Quality, Purchasing and Manufacturing to be able to compile manufacturing record books (MRBs). Working closely with the projecting team to ensure documentation is complete and projects are delivered. Provide administrative support to project managers and engineers. The CANDIDATE The successful candidate will be an enthusiastic and likeable team player who takes pride in their work; Exceptional organisational/Administration skills Confident and pleasant manner Experience of working in manufacturing/industrial/engineering environment Strong Excel skills A background in contract administration/quality documentation/document control would be advantageous Good knowledge of Word, Powerpoint, PDF, etc. Used to working to deadlines Desire to do a good job Salary: Depending on Experience + Excellent Package PACKAGE includes; 27 Days holiday 12% into Pension Health Care Life Insurance Location: South Lincolnshire, Rutland, North Cambridgeshire This role is commutable from: Stamford Bourne Market Deeping Deeping St James Peterborough Grantham Glinton Corby Oundle Wansford Oakham Colsterworth Corby Glen Langtoft Baston Uppingham Wittering Barnack King's Cliffe South Witham Alternative Titles: Business Support Administrator, Admin Assistant, Receptionist, Admin Coordinator, Administration, Document Control, Contract Administrator, Quality Documentation Coordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike. INAND1

Office Coordinator Location: Thorpe Park - Leeds - LS15 Job Type: Full-Time Hours: Monday to Friday, 8:00am - 5:00pm Salary: 26,436 annually About the Role We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Leeds. Working closely with various departments, the successful candidate will act as the first point of contact for all visitors, ensuring a professional, warm, and friendly experience at all times. This role combines front-of-house reception duties with office administration, stationery management, and coordination of logistics and site support services. The successful candidate will play a key role in maintaining an efficient, welcoming, and well-organised working environment. Key Responsibilities Reception & Front-of-House Provide professional reception cover across both office buildings. Welcome visitors, contractors, and clients, ensuring sign-in procedures are followed. Manage incoming telephone calls, emails, and general enquiries. Coordinate meeting room bookings and prepare rooms where required. Handle incoming and outgoing post, deliveries, and courier services. Maintain visitor records and issue visitor passes in line with site procedures. Office Coordination & Administration Support the day-to-day administration and smooth operation of the offices. Act as a central point of contact for office-related queries and requests. Liaise with internal departments, suppliers, and service providers. Maintain office filing systems, records, and shared administrative documents. Assist with onboarding arrangements for new starters, including desk setup and office orientation. Support company events, meetings, and staff communications as required. Stationery & Office Supplies Monitor and maintain office stationery and consumables. Place orders with approved suppliers in line with purchasing procedures. Track stock levels and ensure adequate supplies are available at all times. Manage storage areas and ensure supplies are organised and accessible. Liaise with suppliers regarding deliveries, shortages, or invoice queries. Logistics & Site Support Coordinate deliveries, collections, and internal movement of equipment or materials between buildings. Support facilities-related activities, including contractor access and service visits. Report maintenance issues and follow up with facilities teams or external contractors. Assist with desk moves, office setups, and space coordination. Ensure communal areas remain tidy, safe, and presentable. Health & Safety Follow company health and safety policies and site procedures. Support fire evacuation and emergency procedures where required. Ensure reception and office areas comply with health, safety, and security standards. Skills & Experience Previous experience in an office coordinator, receptionist, facilities, or administrative role. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Professional and approachable manner. Ability to work independently and prioritise workload effectively. Good working knowledge of Microsoft Office applications, including Outlook, Word, and Excel. Experience coordinating suppliers, deliveries, or office logistics would be advantageous. Personal Attributes Reliable and proactive. Strong attention to detail. Flexible and adaptable. Customer-focused approach. Able to maintain confidentiality and professionalism at all times. Benefits 30 days annual leave plus bank holidays. Private medical cover (after probationary period). Death in Service cover (after probationary period). Enhanced maternity and paternity pay after qualifying service. Pension scheme with employer contributions. Ongoing training and development opportunities. Staff social events. To apply, please submit your CV and i will give you a call Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job Title: Patient Pathway Coordinator Trust Location: Oxford University Hospitals NHS Foundation Trust Location: Womens Centre, John Radcliffe Hospital, Headley Way, Headington, Oxford, OX3 9DU Hours: Mon-Fri 08 30 or 09 .5 per week Reference: 89619/89620 What you ll be responsible for: Administration • Work alongside the Patient Pathway Coordinators to support the administrative function within the Service. • Provide primary administrative support to the specialist nurse, and junior doctor teams, including booking follow up appointments, correspondence support and other administrative duties as required. • Provide a supporting role to the Patient Pathway Coordinator to help ensure the efficient administration of the service. To deputise for the Patient Pathway Coordinator in their absence due to annual leave or sickness absence. • Ensure appropriate follow up appointments are booked. • Use of the digital transcription system to produce clinical correspondence to inform referrers, patients, and other relevant parties of patient pathway progress. In doing so, produce correspondence that is of high quality and conforms to the national target of 7 days from the point of clinical delivery / decision. Learning, Respect, Delivery, Excellence, Compassion, Improvement • Open and prioritise incoming post, ensuring supporting information is available when appropriate and taking responsibility for taking action on urgent items in the absence of the clinician / Patient Pathway Coordinator. • Respond to telephone queries coming into the department, taking clear messages to pass to relevant staff to ensure requests are actioned promptly. • Using Scan IT ensure that electronic health records filing is maintained at an extremely high standard, with timely scanning of paper records on to EPR as required. • Ensure accurate filing of paper notes and records is maintained as required. • Follow the tracking procedure for the movement of all patient notes (Case Note Tracking). • On an as and when required basis, update patient details on EPR to include ensuring patients that require discharge are processed accordingly and Patients Missing Follow Up List is updated. • Act as the first point of contact for patients coming into the department. • Provide a full reception service, including checking patients in and out of appointments, printing wrist band and checking PPID. Answering patient and staff queries and direct within the department as may be required. • Admit and discharge patients to the ward, as required. • Act upon queries from referrers, patients, and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions to problems, which requires the ability to understand and explain basic medical procedures and terminology. • As required by the Ward, ensure that notes and paperwork are available for elective and emergency admissions. Liaise with the ward nursing staff to support as may be required on a day to day basis. • Book interpreters for patients prior to appointments and admissions as and when required. • Book transport for patients who require it, in line with local processes and CCG guidelines. Outpatient Pathway • Administer all new referrals received via the E referral service, ensuring all are electronically triaged by the appropriate clinical staff member and action as required. • Process and log all non-Choose and Book referrals on EPR, including registering new patients in addition to updating existing patient details. • Book new and follow-up outpatient and diagnostic appointments, ensuring that capacity is proactively and efficiently used. This includes booking patients into the correct clinic to ensure that they are seen by the most appropriate clinician. • Reschedule outpatient appointments as a result of patients calling the service, in line with the 18-week RTI target and agreed local processes in respect to patient cancellations. • Actively review patient DNAs, liaising with the appropriate clinical staff and reschedule patient appointments in line with agreed local processes. • Complete clinic cancellation forms and ensure appropriately authorised (minimum 6 weeks' notice required) before processing the clinic cancellation on EPR and rescheduling of patient appointments. • Adding additional clinic capacity on EPR as directed by management, to include the use of adding appointment slots on EPR that can be booked via Choose and Book. Pathway Tracking Learning, Respect, Delivery, Excellence, Compassion, Improvement To understand 18 weeks referral to treatment (RTT) rules and use them in conjunction with the OUH Elective Access Policy to proactively manage all elective patient pathways. • Book outpatient appointments, inpatient and day case procedures in clinical priority and breach date order, whilst monitoring the PTLs to ensure any late additions are identified and processed appropriately. I n doing so, take the necessary steps to avoid target breaches and resolve any issues i.e., 28-day theatre cancellations. • To be responsible for maximising outpatient and theatre/ day case capacity (i.e., theatre utilisation) and identify and escalate any issues to the Patient Access Team Leader which compromise delivery of the 18-week RTT and cancer pathways. • Recognise when patients are on cancer care pathways and proactively link with the MDT Coordinator and MDT Tracker to ensure these patients are actively managed through their diagnosis and treatment. • Ensure Trust systems are updated with patient pathway status information and that data quality is maintained. • Liaise with internal and external colleagues to share patient pathway information and diagnostic information and expedite patient journeys where needed. • Ensure inter-provider transfers are timely and that the appropriate paperwork has been completed and sent or received. • Co-ordinate appointments and procedures at others hospi1tals and organisations, where the pathway requires input from these. Inpatient/Day Case Pathway • Support the Patient Pathway Coordinators as directed, with the following tasks o Add to the EPR inpatient/ day case waiting lists patients requiring admission. o Process inpatient / day case admissions on EPR, where appropriate having agreed a TCI with the patient, in line with local booking procedures. o Book pre-operative assessment appointments or liaise with the centralised Pre- Operative Assessment Service for patients requiring an inpatient/ day case procedure. o In line with service protocols communicate basic clinical information to patients relating to their procedures and treatments, ensuring appropriate distribution of patient information bo oklets. o Actively review patient DNAs, liaising with the appropriate clinical staff and reschedule patient procedures in line with agreed local processes. o On an as and when required basis, liaise with theatres to ensure that specialist equipment is available where needed and theatre slots are utilised appropriately. Ensure ward, surgery areas and clinical teams are aware of patients who have been booked in for surgery and any specialist requirements for the admission. o On an as and when required basis, inform, and liaise with the Clinical Site Management Team and Clinical Team that ITU/HDU beds have been booked for elective patients where needed. General • Demonstrate high levels of customer care and be an ambassador for customer care within the Trust. You ll learn the following whilst working at the trust: An in depth understanding of the roles and responsibilities involved in working within the NHS Knowledge of the systems used, to effectively complete your role to the highest standard at all times A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation You ll have the following skills/experience: Powerchart, Revenue Cycle and HIM chart coding is essential Understanding patient pathways and NHS processes Good Organisation skills Excellent telephone Manner Strong communication skills Confidence to speak with patients Teamwork Computer skills are essential As a member of NHS Professionals, you have fantastic benefits: Competitive pay rates- work this week, get paid next week Essential support when you need it- 24/7 365 days- call us anytime Multi locational- work across neighbouring Trusts Manage your shifts and timesheets on the go- access your My Bank shift portal anywhere, anytime online or through your smartphone Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements Training and development opportunities- Keep up with the essentials and more Build holiday allowance for every shift you work- your work life balance is important to us . click apply for full job details

Job Title: Booking Coordinator Location: Buckinghamshire Healthcare NHS Trust Trust Location: Chalfont & Gerrards Cross Hospital, Hampden Rd,Chalfont St Peter SL9 9DR Payrate: Band 2, £14.05 per hour Shift Patterns: Monday - Friday 8:30am - 5:30pm (Need confirmation of when the 20 hours per week can be worked) Duration: Start: ASAP, End: 12 Months SYSTEMS Microsoft Careflow Evolve Envoy Ers MAIN PURPOSE OF THE POST To work in support of a specialty or group of specialties, as part of a team co-ordinating the patient journey from referral through to discharge. To provide an excellent service to patients, their relatives and carers. To provide a comprehensive administration, booking and appointment service for outpatients and ensure compliance with waiting time targets. To work as part of a Patient Administration Service and provide cross-cover for other staff across the Service to ensure a consistent and effective administration service is maintained at all times. To be responsible for the Oral/Orthodontic Clinic prep weekly, and updating as necessary RESPONSIBILITIES Ensure that you adhere to the Patient Administration Service standard operating procedures at all times, highlighting to a Team Leader any situations where this is not achievable. 1.2. Cover a range of shift patterns and sites as required by the service and it s patients, which may include both early and late shifts. 1.3. Provide cross-cover for other staff across the service to ensure a consistent and effective service is maintained at all times. 1.4. To attend any meetings relevant to your role. Patient Administration 2.1. Register referrals and make arrangements for clinical grading. 2.2. Arrange outpatient appointments, using the Choose and Book system where applicable, confirming, cancelling and changing appointments as necessary. 2.3. Ensure patients are communicated with effectively in relation to their appointments via email, phone or letter. 2.4. Arrange transport and translation services where necessary. 2.5. Ensure all patient administration is in line with the Trust s access policy, highlighting issues and taking corrective action where necessary, ensuring compliance with national referral to treatment time targets. 2.6. Process requests for clinic changes, cancellations and creations as directed by and subject to authorisation by the Access Manager 2.7. Courteously and efficiently receive all telephone enquiries in line with the Trust s Service Standards from patients, carers and external agencies (in accordance with data protection and patient confidentiality requirements) in relation to hospital admissions, appointments and general enquiries, ensuring that accurate records, both manual and electronic, are maintained and appropriate action is taken in a timely manner. 2.8. Ensure that patient phone calls are answered in accordance with Trust policy. 2.9. Deal with concerns / complaints as appropriate, immediately escalating where necessary to the appropriate Team Leader for action. 2.10. Work closely with and maintain excellent communication channels with both clinical and administrative Divisional staff. 2.11. Liaise with diagnostics teams to ensure appointments for diagnostic purposes are booked in line with national and Trust targets and policy. 2.12. Ensure patient case notes and appropriate electronic systems are kept up to date, ensuring that information entered onto the system is in line with the Trust s data quality standards. 2.13. Utilise paper-light processes where appropriate. 2.14. Provide reception services for patients, receiving patients to the department, capturing the outcome of their appointments and making follow up arrangements where applicable. 2.15. To register new patients and raise new medical records using the hospital s patient administration system. 2.16. Work closely with staff within the Divisions to monitor appointment attendance, cancellations and DNAs, timely completion of diagnostic tests and ensure follow up arrangements are made. Training and Development / Competencies 3.1. To participate in the induction of new Booking Co-ordinators across the service, sharing knowledge and expertise of the administrative processes and functions and the role of the service. 3.2. Attend mandatory training required for administrative staff as outlined in the Trust Mandatory Training Framework. 3.3. Be proficient in the use of all electronic systems and standard operating procedures in relation to patient data and undertake training as required if new technology / systems or standard operating procedures are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised. Who are NHS Professionals? We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members. As an equal opportunities organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply. Apply Today By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas. Disclaimer Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

Your new company Hays are recruiting for a permanent client services and meeting coordinator. This role is fully office based in Manchester City Centre. Your new role To deliver an exceptional, world-class client experience by supporting all aspects of client services, including reception, concierge, and the full coordination and delivery of meeting rooms and event spaces. The role ensures seamless service across all touchpoints, combining hospitality, technical support, and operational excellence. Key Responsibilities Client Experience & Front-of-HouseProvide a professional meet-and-greet service for clients and guests, both in person and virtually. Deliver a high-end, hospitality-led experience, anticipating and responding to client needs. Offer a concierge-style service, including arranging transport and local recommendations. Build strong rapport with clients, acting as a trusted and approachable point of contact. Meeting & Events Coordination Manage meeting room setups, including furniture layouts, catering arrangements, and technical requirements. Coordinate end-to-end meeting support, from booking through to completion. Act as the primary contact for key meetings and events, offering guidance and expertise. Work closely with business development and events teams to support planning and delivery. Audio-Visual & Technical Support Support the use of in-room technology, including video conferencing (e.g. Teams), presentation tools, and audio systems. Troubleshoot AV and technical issues using structured problem-solving approaches. Provide user support for Wi-Fi, printing, and presentation software, including PowerPoint enhancements. Liaise with specialist teams to escalate and resolve technical faults. Operational Coordination Collaborate with internal teams (technology, catering, facilities, maintenance) to ensure smooth service delivery. Monitor room and space utilisation, ensuring efficient use of resources. Resolve scheduling conflicts and competing demands for space and services. Maintain high standards across meeting rooms and client areas, ensuring they are fully equipped and presentable. Coordinate deliveries, ensuring prompt communication with relevant teams Administration & ComplianceManage administrative tasks including reporting, financial reconciliation, and invoicing. Maintain accurate records of bookings and service usage. Adhere to organisational policies, procedures, and service standards. Follow all health and safety regulations, including emergency and business continuity procedures. Support additional workplace duties as required. What you'll need to succeed Proven experience in a corporate reception, hospitality, or meeting room environment. Experience using booking or space management systems (e.g. Eptura/Condeco) is desirable. Strong IT proficiency, including Microsoft Office, Outlook, and AV/conferencing platforms. Excellent written and verbal communication skills, with the ability to engage at all levels. Strong interpersonal skills with the ability to build rapport quickly. Well-organised with a structured and methodical approach to work. Ability to manage multiple priorities in a fast-paced environment. Confident in resolving conflicts and handling competing demands. Comfortable working independently as well as part of a team. Proactive, adaptable, and solutions-focused mindset. Must have administrative experience within professional services What you'll get in return This role is paying 25,000, excellent benefits and a fantastic business which promotes self-development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Job Title: Site Coordinator (SCO) Location: Port of Hull, Hornsea 3 Project (Onsite) Job Overview Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is currently recruiting for a Site Coordinator (SCO). This role is essential for managing the daily administration, logistical coordination, and operational compliance on a fast-paced construction site, ensuring seamless communication between the site team and external stakeholders. Job Purpose The Site Coordinator manages typical administrative tasks on an onshore construction site and reports functionally to the Site Management team. Acting as the central point of contact, the SCO interacts with all stakeholders involved in the project execution to contribute to the safe, efficient, and compliant execution of the project. Working Hours & Contract Details Hours: 40 hours per week, 8 hours per day Schedule: 5 days on, 2 days off (Monday to Friday) IR35 Status: Inside IR35 Responsibilities Data & Reporting: Collect, verify, and consolidate data from multiple sources (such as Daily Progress Reports / DPRs); distribute reports to internal and external stakeholders, monitoring for deviations and correcting records (time registration, KPIs, crew lists) before submission. Logistics & Travel: Arrange transport and accommodation for site personnel; organize and manage crew changes by producing manifests in coordination with Site Management and the Marine Coordinator. Site Administration: Act as the first point of contact for visitors and site personnel (reception duties, keeping visitor logs, handling phone calls). Track stock of office supplies and place orders when necessary. Meetings & Communication: Organize, arrange, and coordinate onsite meetings, including preparing and distributing accurate meeting minutes. Database Management: Update and maintain records and databases, ensuring personnel data, certificates, qualifications, and training details are verified and compliant with internal and customer systems. Health & Safety: Comply with all onsite Environment, Health & Safety (EHS) rules, actively supporting safety campaigns and participating in toolbox talks. About You Experience: Proven track record as an office/business administrator, assistant, or in a similar site-based role, preferably within construction or the Offshore Wind industry. Technical Skills: Advanced IT skills, specifically across MS Office 365 (Word, Excel, OneDrive, Outlook); familiarity with SAP is highly advantageous. Core Competencies: Exceptionally structured, organized, and detail-oriented with strong schedule management and analytical skills. Communication: Advanced communication skills in English, with the ability to confidently collaborate in multicultural environments and maintain a customer-oriented, service-minded approach. Certifications: A Safety Passport (UK specific) or willingness to complete site-specific onboarding/e-learning training.

Job Title: Patient Pathway Coordinator (4) Trust Location: Oxford University Hospitals NHS Foundation Trust Location: Womens Centre, John Radcliffe Hospital, Headley Way, Headington, Oxford, OX3 9DU Hours: Mon-Fri 08:00-16:00 - 37.5 per week Reference: 89618 What you ll be responsible for: The post holder will be expected to provide cross cover the Gynaeoclogy Administrative team as directed by the Team leader on a day-to-day basis according to service need. Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The post holder has responsibility for the provision of a professional comprehensive and efficient administrative service, which is effectively delivered to all patients and members of the Department. This will be through the delivery of a comprehensive administrative service to a specialty team. This will involve providing a full administration service to the consultant team and taking responsibility for managing the whole patient pathway in line with the Elective Access policy and Cancer waiting time targets. Main Tasks and Responsibilities Outpatient Pathway • Administer all new referrals received via the E referral service, ensuring all are electronically triaged by the appropriate clinical staff member and action as required. • Process and log all non-Choose and Book referrals on EPR, including registering new patients in addition to updating existing patient details. • Book new and follow-up outpatient and diagnostic appointments, ensuring that capacity is proactively and efficiently used. This includes booking patients into the correct clinic to ensure that they are seen by the most appropriate clinician. • Reschedule outpatient appointments as a result of patients calling the service, in line with the 18-week RTT / cancer / screening targets and agreed local processes in respect to patient cancellations. • Actively review patient DNAs, liaising with the appropriate clinical staff and reschedule patient appointments in line with agreed local processes. • As required, complete clinic cancellation forms and ensure appropriately authorised (minimum 6 weeks' notice required) before processing the clinic cancellation on EPR and rescheduling of patient appointments. • Adding additional clinic capacity on EPR as directed by management, to include the use of adding appointment slots on EPR that can be booked via Choose and Book. • To be responsible for actively managing the OP PTL and Incomplete lists. Administration • Provide primary administrative support to the consultants and clinicans, including booking follow up appointments, correspondence support and other administrative duties as required. • With the support of the Assistant Patient Pathway Coordinators, ensure the efficient administration of the service. • Ensure appropriate follow up appointments are booked and escalate to Team Leader and consultant if patient cannot be booked within required time scales • Use of the digital transcription system to produce clinical correspondence to inform referrers, patients, and other relevant parties of patient pathway progress. In doing so, produce correspondence that is of high quality and conforms to the national target of 7 days from the point of clinical delivery / decision. • Open and prioritise incoming post, ensuring supporting information is available when appropriate and taking responsibility for taking action on urgent items in the absence of the clinician / Patient Pathway Coordinator. • Respond to telephone queries coming into the department, taking clear messages to pass to relevant staff to ensure requests are actioned promptly. • Using Scan IT ensure that electronic health records filing is maintained at an extremely high standard, with timely scanning of paper records on to EPR as required. • Ensure accurate filing of paper notes and records is maintained as required. • Follow the tracking procedure for the movement of all patient notes (Case Note Tracking). • On an as and when required basis, update patient details on EPR to include ensuring patients that require discharge are processed accordingly. • Actively use and manage the work lists in Revenue Cycle to manage Patients Missing Follow Up and Deferred patient lists • Act as the first point of contact for patients coming into the department. • Ensure there is adequate cover on the reception desks and ward as required • If required, admit and discharge patients to the ward. • Act upon queries from referrers, patients, and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions to problems, which requires the ability to understand and explain basic medical procedures and terminology. • Book interpreters for patients prior to appointments and admissions as and when required. • Book transport for patients who require it, in line with local processes and CCG guidelines. • Actively review patient DNAs, liaising with the appropriate clinical staff and reschedule patient appointments in line with agreed local processes. • Adding additional list capacity on EPR as directed by management. • Book patients as required. Learning, Respect, Delivery, Excellence, Compassion, Improvement Pathway Tracking • To have an excellent working knowledge of the 18 weeks referral to treatment (RTT) rules / Cancer waiting targets / Screening wait times, as required for the job, and use them in conjunction with the OUH Elective Access Policy to proactively manage all patient pathways. • Undertake validation of the 18 week RTT PTLs and contribute to the validation of the cancer PTL where appropriate. Investigate and take appropriate action where pathways are incomplete to ensure that patients are treated in clinical priority and breach date order and that reporting on performance and waiting times is robust. • Escalate pathway issues if required to the Patient Pathway Team Leader and Patient Pathway Manager. • Book in clinical priority and breach date order, whilst monitoring the 18 week / Cancer PTLs or screening list to ensure any late additions are identified and processed appropriately. In doing so, take the necessary steps to avoid target breaches and resolve any issues i.e. 28 day theatre cancellations. • Recognise when patients are on cancer care pathways and proactively link with the MDT Coordinator and MDT Tracker to ensure these patients are actively managed through their diagnosis and treatment. • Ensure Trust systems are updated with patient pathway status information and that data quality is maintained. • Liaise with internal and external colleagues to share patient pathway information and diagnostic information, and expedite patient journeys where needed. • Ensure inter-provider transfers are timely and that the appropriate paperwork has been completed and sent or received. • Liaise with clinical coders to ensure patient notes are available so that all patient episodes are coded accurately and promptly. • Co-ordinate appointments and procedures at others hospitals and organisations, where the pathway requires input from these. • Ensure accurate information is added to EPR / Infoflex and other internal and external IT systems and databases, as required. • Liaise with external commissioners if required Patient Pathway • Actively review patient DNAs, liaising with the appropriate clinical staff and reschedule patient appointments in line with agreed local processes. • Raising clinic capacity issue to management via the Patient Pathway Team Leader and Patient Pathway Manager. • Adding additional list capacity on EPR as directed by management. • Book patients as required. General • Demonstrate high levels of customer care and be an ambassador for customer care within the Trust. • Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff. • Answer all telephone calls in a timely manner and action as appropriate. • Maintain patient confidentiality at all times. • Be flexible in your approach to work, such as covering other job roles at an appropriate grade or site, and to include varying working hours to ensure the service maintains a minimum level of cover during its core hours of 08:00 to 17:00. • Retrieve notes and ensure all patient information is available in a timely manner for all appropriate outpatient appointments, diagnostic appointments and inpatient / daycase procedures, checking demographics at every stage and locating lost notes where appropriate. • Support the Team Leader, Patient Pathway Manager and Service Manager in the . click apply for full job details

Birchrose Associates is proud to be partnering with a prestigious set of barristers' chambers with an outstanding reputation both in the UK and internationally, to recruit an Executive Administrative Coordinator to join its professional and collaborative team. The Firm Our client is a prestigious set of barristers' chambers, specialising in a wide range of legal areas both in the UK and internationally. They are seeking an Executive Administrative Coordinator to join their team and play a pivotal role in supporting both staff, and clients. The Opportunity The successful Executive Administrative Coordinator will play a key role in managing the front-of-house experience and delivering high-quality administrative assistance. Working closely with colleagues across the chambers, you will ensure the smooth running of day-to-day operations in a fast-paced and client-facing environment. Duties to include: Handling telephone calls and directing them appropriately Greeting visitors and ensuring a professional and welcoming reception experience Managing meeting rooms, including setup of AV equipment and catering arrangements Providing IT support for video calls and meeting room technology Assisting with courier services and travel arrangements for members Supporting the administration of the work experience scheme. Providing executive administrative support to Senior Management, including diary management, booking travel, and participating in organisational projects Maintaining the reception and catering areas to a high standard This Executive Administrative Coordinator position is a full time, permanent, office-based role, working Monday - Friday, 40 hours per week Requirements Outstanding customer service and professional communication skills Strong attention to detail and problem-solving abilities Strong IT skills, including Microsoft Office and video conferencing setup Previous front-of-house experience in a professional services environment (desirable) Vacancy Highlights Private healthcare, life assurance, and voluntary pension scheme Opportunities for training, development, and career progression To be considered for this Executive Administrative Coordinator opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.