Operations & Business Systems Administrator

Operations & Business Systems Administrator

London Hybrid Full Time

Help build the operational backbone of a high performing, well established and fast-growing, entrepreneurial premium advisory business.

We're looking for an organised, systems-minded Operations & Business Systems Administrator to take ownership of Finance, HR and Operational Administration, helping the business scale through smart systems, sound judgement and modern technology.

This is not simply process administration, you will naturally enjoy building better ways of working.

You'll thrive if you're naturally curious, enjoy solving problems, make decisions confidently, and take pride in creating order from complexity and instinctively wants to make processes better.

If you're the person who creates structure where others see chaos, questions inefficient ways of working, and enjoys finding smarter solutions, this can be your perfect role.

This role would particularly suit someone who naturally reaches for AI tools like ChatGPT, Claude or similar AI assistants to solve problems, improve workflows and eliminate repetitive tasks.

What You'll Be Doing

• Taking ownership of finance, HR and operational administration.
• Managing business systems, shared inboxes and operational documentation.
• Coordinating suppliers, software subscriptions and day-to-day operational support.
• Producing accurate reports and maintaining reliable business data.
• Using AI tools to automate routine work, improve documentation and increase operational efficiency.
• Continuously identifying opportunities to improve systems, streamline workflows and reduce manual administration.

Seeking Someone Who

• Is highly organised and enjoys managing multiple priorities.
• Thinks in systems rather than tasks.
• Makes sound decisions quickly and takes ownership.
• Learns fast and enjoys figuring things out independently.
• Naturally uses AI to improve the speed and quality of their work.
• Has experience supporting finance, HR or operational administration.
• Is confident working with business systems and enjoys learning new technology.
• Enjoys working in an entrepreneurial business where priorities evolve and initiative is valued.
• Wants to build processes rather than simply follow them.

You'll Stand Out If You

• Already use ChatGPT, Claude or similar AI tools as part of your daily workflow.
• Love finding smarter ways of working.
• Enjoy improving systems without being asked.
• Spot problems before other people notice them.
• Like creating structure where none exists.
• Get genuine satisfaction from making businesses run more efficiently.

Why You'll Love This Role

• Real ownership from day one, you'll make a genuine impact.
• The opportunity to shape the systems and processes of a growing business.
• Freedom to use AI and modern technology to work smarter.
• A collaborative, entrepreneurial team where your ideas are welcomed.
• Clear opportunities to grow into senior operational leadership as the business expands.

Interested?

We're far more interested in how you think than the job titles you've held.

If you're naturally organised, embrace technology, enjoy solving problems, a confident decision maker, and want to help build a business that does things differently, please apply.