Accountant / Bookkeeper
We are looking for an experienced Accountant / Bookkeeper to join our team. You will be responsible for the day-to-day financial operations of the business using Xero, ensuring accurate financial records and supporting month-end and year-end processes.
Accountant / Bookkeeper Daily Responsibilities
- Reconcile bank accounts, credit cards, and petty cash using Xero.
- Allocate customer payments and reconcile outstanding balances.
- Chase outstanding customer invoices and manage credit control.
- Input supplier invoices into Xero.
- Respond to accounts-related emails and enquiries.
- Check and verify sales invoices, including item codes, tracking categories, and deposit allocations.
- Send Proof of Delivery (POD) documentation to customers.
- Approve purchase orders and acknowledgements.
- Process card payments and issue customer receipts.
- Raise sales and purchase credit notes within Xero.
Accountant / Bookkeeper Weekly Responsibilities
- Prepare weekly cash flow reports.
- Prepare stocktake sheets and process stock adjustments.
- Produce delivery note reports for the administration team.
Accountant / Bookkeeper Monthly Responsibilities
- Complete month-end procedures and finalise the previous month's accounts.
- Prepare reports for the monthly sales meeting.
- Send customer statements.
- Review supplier invoices and prepare supplier payment runs.
- Send supplier remittances.
- Review outstanding quotations and purchase orders to ensure nothing has been missed.
- Process depreciation journals and review nominal codes.
- Prepare fuel, vehicle expense, and mileage reports.
- Complete engineering van stocktakes.
- Ensure all customer invoices and deposit payments have been processed.
- Review draft invoices, quotations, and purchase orders.
Year-End Responsibilities
- Prepare information required for the financial year-end.
- Complete the year-end stocktake and final manual journals.
- Provide information requested by the company's accountants.
- Archive obsolete stock and unused items.
Accountant / Bookkeeper Additional Responsibilities
- Prepare ad hoc financial reports and respond to financial queries.
- Manage fixed assets, assessment stock, stock adjustments, and liaise with Xero Support when required.
Skills & Experience
Must Have: Xero experience
Previous experience as an Accountant, Bookkeeper, Assistant Accountant, or Finance Officer with strong working knowledge of Xero