156 jobs found

Support the Account Manager in securing new maintenance contracts from existing and newly completed fit-out projects across the Group. Assist in developing relationships with Facilities Managers, Property Managers and targeted business parks and commercial buildings. Contribute to the process of securing new external maintenance contracts. Support the Account Manager in ensuring contracts are commercially viable, renewed where appropriate, and developed to maximise business opportunities and profitability. Identify opportunities to expand services within existing client accounts. Contract Management Assist in scheduling, preparing for and attending client meetings. Produce monthly and quarterly reports for client review meetings. Work closely with Coordinators and Engineers to ensure all necessary information is available for client reviews and service reporting. Support the management of contract costs to ensure profitability whilst maintaining quality and service standards. Assist in ensuring Joblogic contract information is accurate and up to date, including: Contract renewals o PPM schedules o Specialist maintenance visits o Quotations o Purchase orders Support the management of contract variations, ensuring client approvals, supplier coordination and accurate costing. Work closely with the Supervising Engineer to coordinate site audits, ensuring: Logbooks are maintained Certification is accurate and current Timesheets are completed correctly Works are delivered safely and to a high standard Assist in the delivery of M&E small works projects from initiation through to completion, in line with company procedures. Support project profitability by monitoring costs, performance and outcomes against company targets. Liaise with the wider team to ensure risk assessments and method statements (RAMS) are in place where required. Coordination & Team Support Work closely with Maintenance Coordinators, providing day-to-day support across the client portfolio. Conduct regular reviews with Maintenance Coordinators to ensure contracts are being serviced effectively and client expectations are being met. Assist in compiling contractual PPM schedules, quotations and supporting documentation ready for implementation within Joblogic.

We are currently seeking an organised, proactive, and detail-oriented Construction Administrator / Coordinator to join a busy and expanding Capital Works team based in Newcastle. In this vital support role, you will be the administrative backbone of our capital projects, ensuring that all documentation, scheduling, and communications run seamlessly from initial planning through to project handover. If you have a background in construction, facilities management, or property administration and thrive in a fast-paced environment, this is an excellent opportunity to secure a permanent role with a competitive salary. Key Responsibilities Project Documentation: Assist in the preparation, compilation, and management of project files, Operation & Maintenance (O&M) manuals, Health & Safety files, and RAMS (Risk Assessments and Method Statements). Scheduling & Coordination: Coordinate diaries, site visits, and project meetings for the Capital Works team, ensuring engineers, contractors, and clients are fully aligned. Procurement & Invoicing: Raise purchase orders, process supplier invoices, track project expenditures, and assist with general commercial administration. Stakeholder Communication: Act as a key point of contact for internal teams, subcontractors, and clients, handling enquiries promptly and professionally. Compliance & Record Keeping: Maintain accurate logs of project progress, compliance certificates, subcontractor certifications, and site audits using in-house management systems. General Office Support: Provide general administrative assistance to the Capital Works management team to drive operational efficiency. Candidate Requirements Experience: Proven administrative experience within a construction, facilities management, property, or engineering environment. Organisation: Exceptional time-management skills with the ability to juggle competing priorities in a deadline-driven setting. Communication: Strong written and verbal communication skills, with a confident, professional telephone manner. IT Literacy: Proficient across Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new database or project management software. Attention to Detail: Meticulous approach to compliance, data entry, and document control. Whats on Offer Salary: 28,000 per annum Contract: Permanent, Full-Time Benefits: Standard company pension scheme, generous holiday allowance, and opportunities for professional development within a growing sector. Apply online today or contact Astrid Camacho at Branta Recruitment for more information.

Service Coordinator - Disabled Facilities Grant (DFG) Location: Hackney E8 Directorate: Adults, Health and Integration Hybrid - 2 / 3 Days in the Office Start: ASAP Length: 6 Months Pay: 21.53 Per Hour PAYE / 29.01 Per Hour Umbrella About the Role Are you an organised, empathetic administrative professional looking to make a meaningful difference in the lives of local residents? The London Borough of Hackney is seeking a dedicated Disabled Facilities Grant (DFG) Service Coordinator to join the Adult Social Care team. In this vital role, you will be the primary point of contact for residents, carers, and families accessing the DFG Home Adaptations Service, ensuring they receive person-centred support to live safely and independently in their homes. Key Responsibilities First Point of Contact: Serve as the welcoming face and voice of the DFG Home Adaptation Service, addressing queries from residents, internal staff, and external partners via phone, email, letter, and in person. Application & Case Management: Efficiently process incoming DFG referrals and manage application workflows through our case management systems. Resident Support: Carry out occasional home visits to assist residents with administrative tasks when needed, delivering a supportive and person-centred service. Operational & Administrative Care: Manage essential tasks, including minute-taking, document management, updating records, collecting customer survey feedback for KPIs, and processing purchase orders and invoices. Collaborative Partnership: Work closely with cross-departmental teams (Housing, Health, Adult Social Care) and external DFG contractors to resolve queries and improve outcomes for residents. What We Are Looking For Qualifications & Essential Requirements GCSE English and Maths (Grade C or above, or equivalent). A current Enhanced DBS check. Skills & Experience Administrative Expertise: Demonstrated experience managing varied office workloads, maintaining computerised databases, and processing financial documentation (invoices/POs). Communication & Rapport: Excellent written and verbal communication skills with the ability to convey complex information sensitively and build rapport with diverse communities. Organisation & Flexibility: High-level organisational skills with the proven ability to prioritise competing demands, work on your own initiative, and meet deadlines. Technical Skills: Strong proficiency with IT tools, spreadsheets, email, and client contact management databases. Why Hackney? At Hackney Council, we are committed to building an inclusive, anti-racist culture that celebrates diversity and ensures equality of opportunity for both staff and residents. We actively work to dismantle systemic barriers, empower our workforce, and support continuous learning and professional development. Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy.

Job - Customer Service Operations Coordinator Salary -30k plus call out (1 in 4 weeks) bonus Location - Harrow location My well-established client looking for someone who has experience in one or more of the following areas: Customer service or helpdesk environments Repairs administration or scheduling Plumbing and heating, building services, M&E (Mechanical & Electrical), or facilities management Contract support or maintenance coordination The ideal candidate will be highly organised, with strong Excel and reporting skills and the ability to analyse operational data to support service performance. You will be confident monitoring expenditure, identifying trends, gaps and opportunities for improvement, producing accurate reports, and supporting process improvements to help deliver an efficient, high-quality service. You will also have excellent communication skills, be able to manage multiple priorities, work effectively with internal teams, contractors and customers, and demonstrate a proactive approach to problem-solving and continuous improvement. You will be expected to be on call which will be 1 in 4 weeks (details to be explained) The role has the potential to go to hybrid - mainly 3 office / 2 home - this will be after a qualifying period Exciting opportunity for the right candidate to join an exceptional company that will be experiencing high growth over the next 12/24 months - there will be plenty of room for progression and career development

Role: Business Support Coordinator Location: Wrexham (LL11) Job Type: Full Time Pay: 12.83 an hour Hours: 39.5 hours per week You'll work set 8-hour shifts between 8:00am and 6:30pm , with one weekend day (Saturday or Sunday) worked every four weeks. Rotas may occasionally change to meet business needs, with advance notice provided wherever possible. Are you an outgoing, personable and clear communicator with a positive attitude? We're looking for somebody with a genuine passion for delivering excellent customer service to inbound callers. The Role Our partner is seeking motivated and professional candidates to join their established team. This is an excellent opportunity to build a long-term career with a highly successful organisation that genuinely values its people, provides comprehensive training, and offers excellent opportunities for progression. Following a comprehensive four-week induction and training programme, you will become a key point of contact for customers, handling inbound telephone enquiries on behalf of a wide range of businesses across sectors including property, legal, healthcare and financial services. You'll work as the first point of call for all callers, so an upbeat & personable attitude is required at all times. You will provide a professional and friendly service, answer customer calls, accurately record information, and ensure messages are relayed efficiently using internal systems. This is a varied role where no two days are the same, making it ideal for someone who enjoys problem-solving, multitasking and delivering a high standard of customer care. You won't be dealing with any billing or account issues but provide a comprehensive messaging service & set a task for a callback. No previous call handling experience is required. If you have strong communication skills, enjoy helping people and thrive in a busy environment, we'd love to hear from you. What We're Looking For We're looking for individuals who are: Confident and professional on the phone Friendly and customer-focused Resilient and able to remain calm under pressure. Organised with excellent attention to detail. Comfortable working in a fast-paced environment Competent using computers and entering data accurately. Strong communicators with excellent listening and problem-solving skills Previous experience within customer service, contact centres, hospitality, retail or administration would be beneficial but is not essential, as full training will be provided. What's on Offer In return, our client offers an excellent working environment and a comprehensive benefits package, including: Full-time hours 33 days annual leave, increasing with length of service to 37 days (including bank holidays) Comprehensive paid training Clear career development and progression opportunities Employee Assistance Programme with mental health support Access to wellbeing facilities 24/7 GP service Subsidised meals & drinks, including a full-service cafe with breakfast, lunch & dinner available. Free on-site gym Regular employee events and team celebrations Modern, well-equipped working environment Click apply now for immediate consideration! Brook Street NMR is acting as an Employment Business in relation to this vacancy.

Are you ready to take the next step in your career? We are excited to announce an opening with our client for a Facilities Coordinator! If you have a passion for ensuring everything runs smoothly and enjoy working in a dynamic environment, we want to hear from you! Upon application you will receive a text / email from our AI Agent asking you about your suitability for the role. Please answer the questions, this will help support your application. About Us: Our client is a leading company in the Facilities Management industry, dedicated to providing exceptional service and creating well-maintained spaces that enhance productivity and satisfaction. Our team is vibrant, supportive, and always striving for excellence! What You'll Do: As a Facilities Coordinator, you will play a pivotal role in maintaining the facilities and ensuring a safe and welcoming environment for all. Your responsibilities will include: Coordinating daily facility operations and maintenance tasks Managing vendor relationships and overseeing service contracts Assisting with space planning and organisation Conducting regular inspections to ensure compliance with health and safety regulations Responding promptly to facility-related inquiries and concerns Supporting events and meetings by managing room setups and logistics Collaborating with various teams to ensure seamless facility usage Travel to other regional sites will be required as part of this role What We're Looking For: The ideal candidate will be a proactive problem-solver with strong organisational skills. You should have: Previous experience in facilities management or a related field Excellent communication and interpersonal skills A keen eye for detail and a commitment to quality A valid driving licence, as travel between locations may be required Proficiency in Microsoft Office Suite and facilities management software is a plus! Why apply? A competitive annual salary of 25,000 with a car allowance and excellent benefits Full-time, permanent position with a supportive and friendly work culture Opportunities for professional development and growth A dynamic workplace where no two days are the same A chance to make a real impact in our facilities and community We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title: Office Manager Location: Taunton Outskirts (you will need to be a driver) Salary: 28K - 35K PA DOE Hours: Full Time, Monday - Friday (37 hrs) Are you the kind of person who thrives on keeping everything organised, running smoothly, and one step ahead? Do you love variety in your day, enjoy being the go-to person in the office, and take pride in making things happen behind the scenes? If so, we have a fantastic opportunity to join a growing business with an incredible culture and a genuinely brilliant team. This isn't your typical corporate environment. Think modern, creative workspaces, a relaxed and friendly atmosphere, plenty of personality, dog-loving colleagues with the option to bring your dog to work, great coffee, regular team socials, and a group of hardworking people who genuinely enjoy working together. The Role As the Office Coordinator, you'll be the backbone of the business, helping to ensure the smooth day-to-day operation of the office while supporting a variety of teams across the organisation. No two days will be the same. You'll be involved in everything from administration and finance support through to office coordination, compliance, training records, fleet administration and supplier management. Key responsibilities will include: Processing supplier invoices and company expenses Managing company credit card reconciliations Maintaining training records and supporting grant applications Coordinating office supplies and facilities Managing insurance renewals and business documentation Taking meeting minutes and tracking actions Handling incoming calls and general enquiries Supporting compliance processes and risk assessments Fleet administration Providing general office management and administrative support across the business About You We're looking for someone who is: Experienced within Office Management, Administration or a similar role Experience of working within a construction or engineering company an advantage but not essential Highly organised and naturally proactive Comfortable managing multiple priorities Detail-focused with excellent accuracy Confident communicating with colleagues, suppliers and customers Positive, approachable and team-oriented Fun and inquisitive disposition Proficient in Microsoft Office What's In it for you? A modern office environment A genuinely supportive and down-to-earth team Great company culture where people enjoy coming to work Regular social events and team activities Fantastic coffee and a fun workplace atmosphere Pool table and breakout spaces Opportunities to learn and develop Potential longer-term opportunities beyond the initial contract This is an excellent opportunity for someone who enjoys being at the heart of a business and wants to join a company where culture, teamwork and people really matter. Interested? We'd love to hear from you. Apply today to find out more about this exciting opportunity or contact Vicky to discuss further on (phone number removed) , (url removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Estates Co-ordinator / Administrator Location: Dartford, Kent Start Date: 13 July 2026 End Date: 30 November 2026 (Potential Extension Available) Pay Rate: 13.00 per hour PAYE Hours: 37.5 per week Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment? We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently. The Role As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload. Working Hours The service operates between 07:00 and 19:00. Shift patterns include and must be available for all: 07:00 - 15:00 09:00 - 17:00 11:00 - 19:00 Weekend shifts are 09:00 - 17:00. The team structure includes: 2 positions working Monday to Friday 1 position working Saturday and Sunday plus 3 weekdays Flexibility is required to support operational needs. Key Responsibilities Procurement and Purchasing Raise purchase orders using approved procurement systems Ensure purchasing activities comply with company policy and delegated authority levels Process and receipt invoices accurately Maintain procurement records and documentation Administrative Support Provide day-to-day support to Estates Managers and operational teams Prepare documents, reports and correspondence Maintain filing systems and accurate records Manage schedules and coordinate administrative activities Handle ad hoc administration tasks as required Payroll Administration Run monthly payroll files for approval and submission Ensure payroll data is accurate and completed within deadlines Maintain payroll records and supporting documentation Compliance and Reporting Maintain statutory and contractual compliance documentation Support audits and governance activities Produce reports and performance information Assist with management reviews and compliance monitoring Systems and Data Management Update information within CAFM and other Estates systems Maintain accurate records and databases Support reporting and data analysis activities Team Communication Produce monthly team newsletters Support the development of Toolbox Talks under management guidance Take accurate minutes during meetings held in person or via Microsoft Teams Act as a key point of contact for administrative queries What We're Looking For Essential Skills and Experience Previous administration, coordinator or office support experience Excellent organisational and time management skills Strong attention to detail Good Microsoft Office skills including Word, Excel, Outlook and Teams Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines Professional and proactive approach to work Desirable Experience Procurement or purchasing administration Payroll administration CAFM systems knowledge Facilities management, estates, healthcare or NHS experience Compliance and governance administration Why Apply? If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today. Apply Today and Make a Difference! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)

Job Title: Client Services Coordinator Location: Birmingham City Centre Contract Type: Permanent Hours: 8:30am - 4:30pm Salary: 32,000 Benefits: 28 days holiday plus bank holidays, FREE city centre car parking, Private Healthcare, excellent development opportunities. Are you ready to take your career to the next level in a newly created role for our clients brand new HO in Birmingham? Our client, a successful and fast growing international business is seeking a dynamic and enthusiastic Client Services Coordinator to join their vibrant team in central Birmingham! If you're passionate about providing exceptional customer service and thrive in a fast-paced environment, this is the perfect opportunity for you! About the Role: As a Client Services Coordinator, you'll play a pivotal role in ensuring our clients experience seamless communication and outstanding service. You will be the first point of contact for clients, guiding them through processes and ensuring their needs are met with enthusiasm and professionalism. Key Responsibilities: Act as a brand ambassador, creating an exceptional first impression for clients, visitors and colleagues alike. Take ownership of the front-of-house experience, ensuring the office operates smoothly and professionally every day. Coordinate client meetings, internal events and business visits, delivering a seamless experience from start to finish. Help create a positive and engaging workplace by supporting employee initiatives, celebrations and office-wide activities. Build and maintain strong relationships with external suppliers, contractors and building management teams. Ensure office facilities are consistently presented to a high standard, creating an environment where employees can thrive. Manage workplace resources and services, proactively addressing issues and identifying improvements. Provide administrative and coordination support across the business, assisting teams and senior stakeholders when required. Support workplace compliance and health & safety processes, helping to maintain a safe and efficient working environment. Drive continuous improvements to office operations and processes, contributing to an outstanding employee and visitor experience. What We're Looking For: Previous experience in client services, customer support, or a similar role, preferably in the construction or real estate sector. Excellent communication skills, both verbal and written, with a friendly and engaging demeanour. Strong organisational abilities with keen attention to detail. Ability to multitask and prioritise effectively in a busy environment. Proficient in Microsoft Office Suite and experience with CRM systems is a plus. A proactive approach to problem-solving and a passion for helping clients succeed. If you're ready to make an impact and advance your career as a Client Services Coordinator, we want to hear from you! Apply now and let your journey begin with our client. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Operations Coordinator IMMEDIATE START AND INTERVIEWS Salary 35k- 42k Based in Woking, Surrey This is an office-based role: Mon to Fri 8am to 5pm Parking available Our client is based in Woking recruiting for an experienced Operations Coordinator. This is a role that turns a client instruction into a scheduled, priced, completed and invoiced job. If you've coordinated engineers in a trades or maintenance business and want more ownership than a pure scheduling role gives you, this is a step up. Key Duties: Building and optimising the diaries for our engineering teams across multiple trades, balancing geography, skills and job duration to keep the day running efficiently Managing a remote bookings team, setting daily priorities and keeping client response times on track Building quotations from engineer reports and site findings, sourcing materials pricing from suppliers, and following quotes through to approval Acting as the day-to-day contact for our letting agent clients - updates, access issues, escalations Allocating labour time to jobs so costing stays accurate, and raising invoices on completion Working with QS on measured works and variations Handling the live disruption: overruns, no-access, emergencies and sickness Requirements: Experience coordinating, scheduling or managing operations in utilities, property maintenance or facilities management Commercial awareness - you can put a quote together and spot when a job isn't priced right Confident dealing with clients and engineers alike, and comfortable holding your ground with both Genuinely organised, and calm when the phone doesn't stop Someone who fixes the process rather than firefighting the same problem every week Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Property Operations Coordinator Salary: 40,000 per annum Location: Prime Residential Estate, North West London Hours: Full-time, Monday to Friday (9:00am-5:00pm), with flexibility where required We're looking for a proactive, customer-focused Property Operations Coordinator to join the team at a prestigious residential estate in Central London. This is a unique hybrid role that combines hands-on maintenance with exceptional resident service. You'll be the first point of contact for residents, oversee day-to-day estate operations, coordinate contractors and carry out minor maintenance works, helping to ensure the estate remains safe, compliant and presented to the highest standards. If you enjoy solving problems, take pride in your work and thrive in a role where no two days are the same, we'd love to hear from you. What You'll Be Doing Deliver outstanding customer service to residents and visitors. Act as the main point of contact for day-to-day maintenance enquiries. Carry out minor repairs, decorating and general maintenance across the estate. Coordinate contractors and monitor the quality and completion of works. Undertake regular inspections of communal areas, vacant properties and estate grounds. Conduct routine health & safety, fire safety and security checks, ensuring compliance at all times. Manage the estate key system and contractor access. Welcome new residents, carrying out move-in inductions and property handovers. Ensure communal spaces and available homes are clean, safe and well presented. Raise purchase orders, maintain accurate records and update maintenance systems. Support the wider property management team with the smooth day-to-day running of the estate. About You You'll be someone who enjoys a varied role and is equally comfortable speaking with residents as you are picking up a toolbox. You'll ideally have: Experience within residential property, facilities management, maintenance or estate operations. Practical skills in basic repairs, painting and decorating and general property maintenance. Excellent customer service and communication skills. Good knowledge of health & safety and building compliance. The ability to organise multiple tasks and prioritise effectively. Confidence working independently while also being a strong team player. Good IT skills and experience using maintenance or works management systems. A proactive attitude with a genuine desire to provide an excellent resident experience. What You'll Receive Competitive salary of 40,000. A varied and rewarding role within a high-quality residential environment. Opportunity to develop your property management and operational skills. Supportive team culture with ongoing training and development. The chance to make a real difference to residents' day-to-day experience. If you're looking for a role that blends property maintenance, resident engagement and operational responsibility, we'd love to hear from you.

Office Manager / Senior Office Administrator / Business Support Manager Bolton - Office Based 30,000 37 Hours Per Week Are you an experienced Office Manager, Senior Administrator or Business Support Manager who thrives in a fast-paced, corporate environment? Do you enjoy leading a team, keeping a busy office running smoothly and being the go-to person for everything from facilities to administration? We're recruiting for an Office Manager to join a well-established organisation with around 850 employees, supporting approximately 100 people from its head office. Reporting to the Executive Assistant to the CEO, you'll take ownership of the day-to-day running of the office while leading a small Business Support team. This is an ideal opportunity for someone currently working as an Office Manager, Senior Office Administrator, Business Support Manager, Administration Manager, Office & Facilities Coordinator or similar who has experience managing people within a larger organisation. The Office Manager / Senior Administrator Role: Managing the day-to-day operation of a busy corporate office Leading, motivating and developing a team of two Business Support Administrators Overseeing reception, meeting rooms and the overall office environment Coordinating office maintenance, repairs, security access and facilities issues Managing office supplies, uniforms, PPE and consumables Acting as Fire Coordinator and supporting office health & safety procedures Supporting senior leaders with meeting coordination, diaries, travel arrangements and events where required Preparing reports, presentations, agendas and meeting minutes Maintaining records, archiving and document management processes Supporting governance, compliance and office administration activities Monitoring office-related financial processes and ensuring compliance with internal procedures About You: Previous experience as an Office Manager, Business Support Manager, Senior Administrator, Administration Manager or similar Experience managing or supervising an administrative team Excellent organisational and prioritisation skills Strong communication skills with the confidence to deal with stakeholders at all levels Good Microsoft Office skills including Outlook, Word, Excel and PowerPoint Experience working within a structured, corporate or large organisational environment A proactive, resilient and solutions-focused approach High levels of professionalism, discretion and attention to detail By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.

Hexagon Group are delighted to have partnered with a leading real estate consultancy who have one of the best names in the industry, and a brilliant staff retention rate. They are now recruiting for an Estate Manager to manage a prominent, mixed-use business park close to Stockton-on-Tees. The business park has a great blend of property types ranging from commercial offices, retail units, and industrial warehouses. The salary on offer is up to 45,000, plus a generous company benefits package. As the Estates Manager, you will be responsible for managing the day to day operations of the estate and will be supported by a Facilities Coordinator. The successful candidate will take full responsibility for the production and management of multiple service charge budgets, ensuring effective financial control across the estate. You will oversee all aspects of on-site health and safety, maintaining compliance through the site's H&S systems, while procuring new facilities management service partners when required and monitoring the performance of existing contractors to ensure consistently high service standards. As the on-site lead, you will be expected to drive operational excellence, continually seeking innovative ways to enhance the occupier experience, improve service delivery, and add value across the estate. You will ideally have experience in managing a large commercial asset or mixed-use developments. As this role is heavily focused around customer service, you will be personable and be comfortable liaising with tenants. Furthermore, you will have previously managed service charge budgets and if you hold an IOSH or NEBOSH Certificate this will put you at an advantage. Our client is keen to move on this vacancy fast and will be looking to interview suitable candidates ASAP.

Your new company An established engineering and service-led organisation is seeking a highly organised Service Administrator to join its team in Farnborough. Working within a busy operational environment, you'll play a vital role in supporting engineers, Service Managers and customers, ensuring service activity is accurately recorded, communicated and delivered to a high standard. The business prides itself on providing excellent customer service, operating efficiently and maintaining strong client relationships. Operating from modern offices within Aerospace Park, this is an excellent opportunity to join a friendly and collaborative team where your contribution will be genuinely valued. Your new role As Service Administrator, you will be responsible for coordinating a wide range of service administration activities to support the day-to-day running of the service department. This is a varied role that requires strong organisational skills, excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment. Key responsibilities will include: Managing shared service inboxes and responding to customer enquiries. Logging service calls and ensuring overnight call-outs have been accurately recorded and communicated to Service Managers. Updating and maintaining reactive and planned service jobs. Producing and distributing engineer service records and service documentation. Managing customer portals and maintaining accurate job status updates. Monitoring engineer activity and time bookings to ensure records remain accurate. Issuing weekly engineer call-out rotas. Coordinating customer satisfaction surveys and supporting KPI reporting. Sending service sheets and regular updates to customers. Liaising with engineers, Service Managers and customers to ensure service information is up to date and accurate. Supporting the wider team with additional administrative duties as required. This role would suit someone who enjoys being at the centre of a busy operation, coordinating multiple tasks whilst delivering a professional customer experience. What you'll need to succeed To be successful in this role, you will have: Previous administration experience, ideally within a service, engineering, maintenance, facilities or operational environment. Excellent organisational skills and the ability to prioritise a busy workload. Strong customer service and communication skills, both over the phone and via email. Confidence handling customer enquiries and resolving issues professionally. Good working knowledge of Microsoft Office applications. Experience updating systems, customer portals or service records accurately. A proactive and adaptable approach with excellent attention to detail. The ability to work effectively as part of a team whilst managing your own responsibilities. Candidates with Service Administrator, Service Coordinator, Operations Administrator, Customer Service Administrator, Helpdesk Administrator, Engineering Administrator or Facilities Administrator experience are encouraged to apply. What you'll get in return Salary of approximately £27,000 with flexibility for the right candidate. Modern office environment in Farnborough. Friendly and supportive team culture. Varied and engaging workload with no two days the same. Opportunity to join a well-established and growing business. On-site parking available. Full-time position working Monday to Friday. What you need to do now If you're an organised and customer-focused administrator looking for a busy and rewarding role where you can make a genuine impact, I'd love to hear from you. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are delighted to be partnering with a progressive commercial real estate investment company that is experiencing an exciting period of growth and has built an impressive portfolio of commercial assets across the UK. They are seeking an experienced Senior Building Manager to take responsibility for a busy business park in South Manchester, comprising three commercial buildings. This is an excellent opportunity to join a growing real estate investment company, offering a competitive salary of up to 50,000 alongside a market-leading benefits package, including a generous pension and performance bonus. This is a fantastic opportunity for an experienced real estate professional to take ownership of a prominent multi-tenanted estate, driving operational excellence and delivering an exceptional occupier experience. As the Senior Building Manager, you will oversee the day-to-day management of the three buildings, ensuring the seamless delivery of both hard and soft services while leading on health & safety, compliance, contractor performance, and tenant engagement. You will be responsible for managing key service partners, developing strong relationships with occupiers, and identifying opportunities to enhance the customer experience and improve operational performance. With full ownership of the service charge budget, you will also be supported by a Facilities Coordinator who will report directly into you. We are keen to speak with experienced Building Managers who have a strong background within a managing agent environment and have a proven track record managing large, multi-tenanted commercial properties. You will have demonstrable experience overseeing service charge budgets, managing contractors, maintaining high compliance standards, and delivering exceptional levels of service to occupiers. Strong knowledge of hard services, health & safety, and statutory compliance is essential, with IOSH or NEBOSH qualifications highly desirable.

Do you have strong experience in an HR Coordinator or HR Administrator role? Do you have experience or the ability to provide wider office support? Want to work for a highly successful company that is continuing to expand? Are you looking for a role that offers excellent prospects including training and development with support to study CIPD? If so, this is the role for you! Based in their modern offices in the centre of Manchester and close to transport links, this is a fantastic career opportunity. As well as a salary of up to 35,000, the role offers superb benefits. What will you get in return for your work as an HR Coordinator? A salary of 29,000 to 35,000, depending on experience 23 days plus bank holidays (rising over time to 30 days) Your birthday as an extra day off The ability to buy more holidays Private healthcare after 1 years service Pension scheme Life insurance of 3 x annual salary Bonus scheme Long service awards Perkbox rewards scheme Company events Wellbeing programme Suggestions reward scheme We would LOVE to hear from you if you have the following skills and experience: Previous strong experience in a similar busy HR Administrator or HR Coordinator role An experienced Office manager with strong general HR support experience would also be considered CIPD qualified would be beneficial but not essential as the opportunity to provide study support is available Comfortable using Word, Excel and Outlook Confident and assertive The ability to make decisions independently Able to work in a fast paced environment, multitasking and working to deadlines Strong attention to detail What will you be doing as an HR Coordinator? Working as the sole HR support in the office, liaising with the wider HR team, you will be providing varied HR and office support for an expanding professional services company. The role will be mainly focused on HR administration with some elements of assisting with the office facilities. Duties will include: Providing HR administration support across the business, including managing personnel records, employee documentation, and HR databases Assisting with recruitment processes, from job posting to offer management and onboarding Maintaining employee files and ensure accurate record-keeping Managing and monitor employee absence, holidays, and sickness Supporting the performance management process Assisting with employee relations matters, providing support where needed Coordinating training and development activities Assisting with payroll administration Providing general HR support and guidance to managers and staff across the business Helping ensure the smooth day to day running of the office, acting as the main point of contact for office related issues and facilities requests Liaising with and managing a range of suppliers and service providers including stationary, utilities, cleaning and maintenance Coordinating Health and Safety requirements Assisting organising internal meetings and staff events Liaising with building management for office maintenance, repairs, and general upkeep Supporting senior management with general office administration and operational improvements If this sounds like the HR Coordinator role you have been looking for, please send your CV today! Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.

An exciting opportunity has arisen for an organised and proactive Service Planning & Scheduling Coordinator to join a growing engineering service operation. This role is ideal for someone with experience planning engineers, coordinating maintenance activities or scheduling field service work who enjoys working in a fast-paced operational environment. You'll become a key part of the Service & Aftersales team, taking ownership of engineer scheduling, workload planning and resource coordination while helping to deliver an excellent service to customers. This is a role where organisation, communication and forward planning are just as important as attention to detail. The Role As a Service Planning & Scheduling Coordinator, you will be responsible for coordinating engineering activities across planned maintenance, commissioning and reactive service work. Your responsibilities will include: Planning and scheduling engineering resource to meet customer and operational requirements. Managing engineer diaries and maintaining forward workload visibility. Coordinating planned maintenance visits, reactive call-outs and commissioning activities. Monitoring engineer availability, travel requirements and resource utilisation. Identifying scheduling conflicts and supporting effective resolution. Managing incoming service enquiries and allocating work appropriately. Coordinating service quotation requests and monitoring progress. Maintaining accurate planning information within service management systems. Supporting service administration, reporting and documentation. Working closely with operational teams to ensure service activities are delivered efficiently. Contributing to the development of planning processes and continuous improvement initiatives. This is a varied operational role where you'll have genuine responsibility for helping to keep engineering activities running smoothly. About You We're looking for someone who enjoys planning, solving problems and working collaboratively with engineers and customers. You'll ideally have: Previous experience within service planning, maintenance planning, engineering scheduling or operational coordination. Experience planning mobile engineers or field-based service teams. Strong organisational skills with the ability to manage changing priorities. Excellent communication and customer service skills. Experience using ERP, service management or scheduling software. High levels of accuracy and attention to detail. Good IT skills, including Microsoft Office. Ability to remain calm and organised in a busy operational environment. Experience gained within engineering, manufacturing, facilities management, HVAC, building services, utilities or other technical service organisations would be highly advantageous. What's on Offer Competitive salary. Company pension. Ongoing training and development. Modern systems and supportive working environment. Opportunity to help shape a growing service operation. Long-term career development. Friendly and collaborative team culture. Why Apply? This is an opportunity to join a growing engineering service team where you'll play a central role in coordinating engineers, improving operational efficiency and supporting excellent customer service. As the department develops, you'll have the opportunity to take increasing ownership of planning processes, engineer utilisation and service delivery, making this an excellent opportunity for someone looking to build a long-term career within engineering operations. If you're an experienced service planner, maintenance planner or engineering coordinator looking for your next challenge, we'd like to hear from you.

Operations Coordinator Belfast City Council 16.90 per hour Flexible shifts including evenings, weekends, bank and public holidays Enhanced Access NI clearance required Help Keep Belfast Moving Are you an organised, proactive leader who thrives in a fast-paced environment? Do you enjoy coordinating people, solving problems, and ensuring exceptional customer experiences? Belfast City Council is looking for an Operations Coordinator to play a key role in the day-to-day management of one of its busy leisure facilities. This is an exciting opportunity to join a dedicated team where no two days are the same, helping to deliver safe, efficient and high-quality services for the local community. If you're passionate about operational excellence, leading teams and making a real difference, we'd love to hear from you. The Role Working closely with the Operations Manager, you'll help ensure the smooth and efficient running of the facility by coordinating staff, overseeing daily operations and maintaining the highest standards of service delivery. Your responsibilities will include: Planning and coordinating staff rotas to ensure the facility is fully resourced. Supervising and supporting operational teams, providing day-to-day leadership and guidance. Scheduling work programmes for front-of-house teams and contracted cleaning staff. Monitoring staffing levels and assisting with annual leave planning. Ensuring compliance with Normal Operating Procedures and Emergency Action Plans. Supporting the development and implementation of operational procedures and best working practices. Coordinating staff training and development programmes. Monitoring equipment, stock and facilities, arranging repairs and maintenance where required. Liaising with contractors, consultants and facility partners to minimise disruption and maintain excellent operational standards. Overseeing cleaning schedules and quality standards across the facility. Assisting with budget monitoring, reporting and performance management. Supporting the planning and delivery of events, bookings and operational activities. Promoting excellent customer service and ensuring a welcoming, safe environment for all visitors. Ensuring full compliance with Health & Safety legislation, safeguarding responsibilities and Council policies. About You We're looking for someone who is confident, organised and enjoys leading by example. You'll be a natural communicator who can build positive relationships with colleagues, contractors and customers while keeping operations running smoothly. You'll ideally have: Experience coordinating teams within a busy operational environment. Strong organisational and planning skills. Experience supervising or managing staff. Excellent communication and interpersonal skills. The ability to prioritise workloads and solve problems effectively. A commitment to delivering outstanding customer service. Knowledge of Health & Safety procedures and operational compliance. Confidence working with a wide range of stakeholders and partners. Why Join Belfast City Council? This is more than an operations role-it's an opportunity to contribute to services that positively impact the local community every day. In return, you'll benefit from: Competitive pay of 16.90 per hour A varied and rewarding role where every day is different The opportunity to develop your leadership and operational management skills Experience working within one of Northern Ireland's leading public sector organisations A supportive and collaborative team environment The chance to make a meaningful difference to the people of Belfast Ready to Make an Impact? If you're a motivated operations professional with excellent organisational skills and a passion for delivering high-quality public services, we want to hear from you. Apply today and become part of the team helping Belfast City Council deliver outstanding facilities and exceptional experiences for the community.

BUILDING SAFETY COORDINATOR - 12 Month FTC Rendall & Rittner • Competitive • Home Based ROLE OVERVIEW You will join Rendall & Rittner on a 12 month fixed-term contract to strengthen our building safety capability across a varied residential portfolio. As a trusted coordinator, you will bring structure, pace and clarity to how we plan, evidence and continually improve compliance with evolving building safety legislation. Working closely with Property Managers, Technical, Legal and Resident Services teams, you will help translate regulation into pragmatic, resident-focused actions. You will be central to the "golden thread" of information, ensuring our records are accurate, auditable and readily accessible, while supporting clear resident communication and engagement. ROLE EXPECTATIONS Most days you will organise, chase and quality-check building safety information, keeping actions on track and stakeholders aligned. You will review evidence packs, maintain registers and dashboards, and coordinate surveys, inspections and remedial works with clear updates to internal teams and residents. You will spot risks early, escalate thoughtfully and keep momentum until issues are closed. WHAT SUCCESS LOOKS LIKE Accurate, current building safety records and evidence packs that stand up to internal and external scrutiny. Clear action plans with owners, deadlines and progress updates, resulting in timely risk mitigation and issue closure. Confident, empathetic communications that inform residents and reduce complaints or repeat queries. Strong collaboration with Property Managers and contractors, balancing compliance urgency with operational realities. Early identification of gaps or emerging risks, with practical recommendations that are adopted. Consistent delivery against milestones across your caseload, with measurable improvements in compliance KPIs. HOW YOU'LL SPEND MOST OF YOUR TIME Coordinating and tracking safety actions, surveys, inspections and remedial works across assigned buildings. Curating and maintaining the golden thread: plans, drawings, risk assessments, fire door and façade records, and compliance evidence. Preparing concise status reports, dashboards and board-ready updates that highlight progress, risks and decisions needed. Liaising with residents to share updates, organise access and handle queries with clarity and care. Reviewing contractor reports for completeness and quality, and chasing clarifications or missing documentation. Supporting incident readiness by ensuring documentation, contact trees and escalation routes are up to date. WHO THIS ROLE IS FOR You are organised, detail-focused and relentless about closing actions and maintaining accurate records. You communicate complex information simply, adapting your style for residents, contractors and internal teams. You are calm under pressure, prioritising effectively and escalating at the right time with solutions in mind. You take ownership, follow through and hold others accountable with professionalism and empathy. You are motivated by resident safety and doing the right thing, even when it's challenging. EXPERIENCE THAT HELPS Working knowledge of the Building Safety Act, fire safety principles and the golden thread of information. Experience coordinating compliance activity within residential property, facilities, construction or risk management. Familiarity with safety case reports, risk assessments, contractor management and remedial work tracking. Confidence using data and systems to maintain registers, produce dashboards and evidence audit trails. Exposure to resident or customer communications, especially around sensitive or technical topics. WHAT WE OFFER Competitive salary, aligned to experience Discretionary bonus 25 days holiday plus bank holidays Private medical insurance, life assurance and enhanced family leave Fully funded training and professional development Paid sabbaticals as a loyalty reward Pension scheme and employee assistance programme Discounts across travel, retail, fitness and entertainment ABOUT RENDALL & RITTNER Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer-focused, those principles still drive how we operate today as a founding partner of Odevo. We are people-led and technology-enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year. HOW WE HIRE Initial conversation with our talent team Interview focused on your building safety knowledge, record-keeping rigour, stakeholder communication and how you prioritise and solve real-world compliance challenges We aim to complete the process within two to three weeks and communicate clearly throughout. INTERESTED? Apply with your CV. All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.