43 jobs found

Salary: 27,000 per annum plus Veolia benefits Hours: 40 hours per week Location: based at Veolia Newbridge, with occasional working at Veolia Seafield & Veolia Dunfermline About the Role As a Contract Controller, you will play a key role in supporting the successful delivery of operational contracts by providing administrative, financial and customer support activities. Working closely with operational teams, customers and internal stakeholders, you will help ensure services are delivered efficiently, data is accurate and business processes run smoothly. This is an excellent opportunity to develop your skills within a growing and evolving Contract Controls function. What you'll be doing: Supporting the delivery of key operational contracts by providing accurate administrative, financial and customer support activities. Assisting with fleet management and related financial reports Acting as a key point of contact for customers, operational teams and internal stakeholders, ensuring queries are resolved efficiently and professionally. Managing contract-related information, systems and documentation to ensure data accuracy, compliance and effective service delivery. Producing reports, analysing information and identifying opportunities to improve processes, efficiency and customer outcomes. Creating purchase orders, receiving Invoices and assisting with financial administration and contract controls activities in line with business requirements. Assisting with and creating end of month reports. Working closely with operational teams to coordinate activities, monitor performance and support the successful delivery of services. Contributing to continuous improvement initiatives by identifying opportunities to simplify processes and enhance ways of working. Building effective relationships across the business to support operational performance and customer satisfaction. What we're looking for: Experience working in an administrative, operational support, contract support or customer-focused environment. Strong organisational skills with the ability to manage multiple priorities and meet deadlines. Excellent attention to detail and a commitment to maintaining accurate records and data. Strong communication skills with the confidence to work with a variety of stakeholders. Good analytical and problem-solving skills, with the ability to identify issues and propose solutions. Experience using Microsoft Office applications, particularly Excel. A proactive approach with a willingness to learn and continuously improve processes. Experience of working with business systems, financial processes or contract administration would be advantageous. Ability to pass DBS check What we can offer you: 25 days of annual leave plus bank holidays Access to our company pension scheme Free physiotherapy and 24/7 GP service Discounts on everything from groceries to well known retailers Access to a range of resources to support your physical, mental, and financial health Ongoing training and development opportunities, allowing you to reach your full potential What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Assistant Document Controller (Would suit Adminstrator) 14p/h - 15p/h PAYE Bournemouth - Hospital Construction Site Office 08:00-16:00 Mondays to Fridays - 30 minute break each day Free Parking RG Setsquare Recruitment are currently recruiting for an Adminstrator to work as an Assistant Document Controller to join our client, a Tier 1 Main Contractor , on a 5-month Temporary basis in the Construction Site office at Bournemouth Hospital. This is an excellent opportunity to join a well-established business working on this major construction project, where you'll play a key role in ensuring project documentation is managed efficiently and accurately. Key Responsibilities will be to Assist their Resident Document Controller to: Manage and maintain all project documentation. Ensure documents are correctly uploaded, distributed and archived. Liaise with project teams, clients, and subcontractors regarding document control. Maintain document registers and ensure compliance with company procedures. Support the project team with administrative and document management duties. About You The ideal candidate will ideally have: Previous experience Administration experience Excellent organisational skills and attention to detail. Strong IT skills and experience using document management systems. The ability to work effectively in a fast-paced project environment RG Setsquare is acting as an Employment Business in relation to this vacancy.

Information Security Engineer Ampthill, Bedfordshire, UK (phone number removed) p/a with BUPA, bonus, 4 day work week Reporting to the EMEA Information Security Officer, the Information Security Engineer will be responsible for the security engineering, accreditation, and lifecycle assurance of classified and sensitive IT systems. The role will support the design, implementation, operation, and continuous improvement of secure IT environments, ensuring compliance with UK Government, MoD, and Lockheed Martin security requirements. The successful candidate will work closely with programme teams, architects, infrastructure engineers, accrediting authorities, and information assurance stakeholders to ensure security is embedded throughout the system lifecycle. Key Responsibilities: Lead the implementation of Secure by Design principles across classified IT systems and projects Provide security engineering expertise throughout the system development and operational lifecycle, ensuring security requirements are identified and implemented from concept through disposal. Conduct security architecture reviews, threat assessments, and technical risk analysis for classified environments. Support the development and maintenance of system security documentation, security architectures, and security operating procedures. Lead and coordinate system accreditation activities for classified and sensitive systems. Develop and maintain accreditation artefacts including Risk Management and Accreditation Documentation Sets (RMADS), Security Cases, Security Management Plans, and supporting evidence. Work with Accreditors, Security Controllers, and customer security representatives to obtain and maintain Authority to Operate (ATO) approvals. Ensure continued compliance with applicable regulatory, contractual, and customer security requirements throughout system operation. Identify, assess, and mitigate cybersecurity risks within classified IT environments. Conduct security assessments, vulnerability reviews, and compliance audits against corporate and government security standards. Support risk treatment planning and remediation activities. Ensure alignment with NCSC, MoD, JSP, NIST, and Lockheed Martin security policies and standards where applicable. Support incident response investigations affecting classified systems. Assist with vulnerability management, patch management, and security monitoring activities. Participate in security reviews and technical investigations to identify root causes and corrective actions. Provide technical guidance to system administrators and engineering teams on security controls and best practices. Collaborate with programme managers, solution architects, IT teams, information assurance practitioners, and customer representatives. Provide security guidance to project teams during system design, implementation, and operational support phases. Support customer and regulatory audits and inspections. Required skills, qualifications and experience Strong understanding of Microsoft Windows Server, Linux operating systems, virtualisation technologies, and enterprise networking. Experience securing classified, air-gapped, or highly regulated IT environments. Knowledge of cloud security principles including AWS, IaaS, and PaaS technologies where applicable. Familiarity with security technologies including endpoint protection, SIEM, vulnerability management, encryption, and identity management solutions Demonstrable experience applying Secure by Design principles in complex IT systems and programmes. Experience conducting security architecture reviews, threat modelling, and risk assessments. Strong understanding of system hardening, security controls implementation, and security testing methodologies. Experience supporting system engineering and security requirements management within regulated environments. Accreditation & ATO Experience Proven experience developing accreditation evidence and security assurance documentation. Experience obtaining and maintaining Authority to Operate (ATO) approvals for classified or regulated systems. Knowledge of UK Government and MoD accreditation processes and assurance frameworks. Experience working directly with accrediting authorities, security controllers, or customer assurance organisations. Excellent written and verbal communication skills. Ability to communicate technical security concepts to both technical and non-technical stakeholders. Strong analytical and problem-solving skills. Ability to work independently while supporting multiple programmes and stakeholders. CISSP, CISM, or equivalent Information Assurance certification. Degree in Cyber Security, Information Security, Computer Science, Engineering, or a related discipline. Experience within Defence, Aerospace, Government, or National Security sectors. Disclaimer: This vacancy is being advertised by Optamor Limited. Optamor is a specialist Recruitment Process Outsourcing provider. We provide a flexible full recruitment solution which takes care of all recruitment requirements from planning to on-boarding. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.

An opportunity to join a newly launching private capital investment platform in a pivotal Fund Operations role, taking ownership of the operational framework that underpins fundraising, investor onboarding, governance, service provider oversight and fund activity. This is a hands-on position for an experienced operator who enjoys building processes, solving problems and working closely with senior stakeholders in a high-growth environment. Client Details Our client is an alternative investment management business preparing to launch a new private capital fund alongside an established operating platform. With significant growth ambitions and institutional backing, the firm is building the infrastructure required to support fundraising, investor activity and long-term scalability. This is a rare opportunity to join at an early stage and play a key role in shaping how the business operates as it grows. Description This is a broad and highly visible operations position where you will become the central point of coordination across the fund's operational ecosystem. Key responsibilities will include: - Own the end-to-end investor onboarding process: manage the fund administrator's KYC and subscription workflow, set and enforce service standards, resolve escalations, and run the closing process operationally at each closing date. - Own the fund's obligations framework: build and operate the register of regulatory filings across all active fundraising jurisdictions, side letter obligations, and fund document deadlines, and ensure every obligation is met on time by the responsible party. - Manage the service provider network day to day: fund administrator, depositary, corporate administrator, counsel, auditor and banks, including service review, escalation, fee and engagement oversight, and being the fund's primary operational counterparty to each. - Run capital events operationally: coordinate capital calls and distributions from initiation through LP funding, ensuring notices, calculations (reviewed by the Fund Controller) and side letter requirements are correctly handled. - Own the production process for quarterly investor reporting: source vessel-level and commercial data from the operating platform, financial data from the administrator, and deliver a complete, verified pack to agreed timetables for the Head of Investor Relations (narrative) and Fund Controller (financial sign-off). - Run governance operations for the general partner and the investment manager: board meeting cycles, pack preparation, minutes and resolutions, statutory and regulatory filings, working with the corporate administrator. - Own the data room and the fund's operational response to investor due diligence: process documentation, provider information and operational questionnaires, delivered through the Head of Investor Relations. - Design and document the fund's operating procedures from launch. This is not a traditional fund administration role. The successful individual will be expected to take ownership, drive outcomes and operate across both strategic and day-to-day matters. Profile We are keen to speak with candidates for the Fund Operations Manager role who can demonstrate: Experience within a fund, investment manager, private equity, private credit, infrastructure, real assets or alternative investment environment. At this stage we are only considering candidates from these backgrounds. Someone used to working in small team environments or start up funds would be deemed a good fit A broad understanding of fund operations, investor onboarding, governance and service provider management. Experience working with fund administrators, legal advisers, auditors and other external providers. A track record of improving processes, implementing controls or building operational frameworks. Strong stakeholder management skills and the confidence to engage with senior internal and external counterparts. The ability to work autonomously, prioritise effectively and thrive in a fast-paced, entrepreneurial environment. Candidates currently working within a fund environment are particularly encouraged to apply. Senior fund administration professionals looking to move in-house may be considered further down the recruitment process, but only if they can demonstrate strong ownership, commercial awareness and stakeholder management capabilities. Job Offer Fund Operations Manager role, permananent Salary range of 100,000 - 150,000, dependent on the level of experience. Bonus 50-70% of base. Permanent position based in London's West End. Five days in the office to foster collaboration and efficiency.

LV Logistics have an exciting opportunity for a Document Controller / HSQE Administrator to join our team at our Thornaby office! You will join us on a full?time, permanent basis and receive a competitive salary and excellent benefits. About Us We are a privately owned, global logistics company with a strong reputation for delivering reliable and efficient services to our customers. As a growing organisation, we pride ourselves on our commitment to excellence, teamwork, and continuous improvement. The Role This dual role is ideal for someone with strong organisational skills, excellent attention to detail, and a proactive approach. You will support both our Document Control and HSQE functions, ensuring documentation is accurate, compliant, and well?maintained while contributing to wider safety, quality, and compliance activities across the business. Key Responsibilities Establish and maintain a systematic and comprehensive document management system. Assist with updating, formatting, and controlling Business Management System documents, processes, and procedures. Support internal Subject Matter Experts with the creation, formatting and revision of documents held within the LV Logistics Global Management System. Ensure that electronic record files as required, are maintained in good order to comply with Quality Management requirements Ensure the timely delivery of electronic generated documents and databases through the competent use of various software packages, i.e. SharePoint, Word, Excel, PowerPoint. Monitor the effectiveness of Document Control processes and where necessary, identify and implement improvements to maintain DC efficiency. Support with the completion of Pre-qualification and Tendering documentation. Communicate effectively with internal teams to support compliance, safety, and operational efficiency. Carry out reasonable management requests and ensure safety of yourself and others at all times. About You Previous experience in document control, administration, HSQE support, or similar role. Strong organisational skills with excellent attention to detail. Effective communication skills, with the ability to convey information clearly in writing and in person Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint) and electronic document management systems Ability to manage multiple tasks in a fast?paced environment. Positive, professional, and proactive attitude. Why Join Us? We believe our people are our greatest asset, and we are proud to offer a rewarding career package that reflects this: Salary dependent on experience 25 days annual leave + bank holidays + your birthday off should it fall on a working day Healthcare Plan & Wellbeing Package (discounted gym, mental health support, GP anytime service) Occupational Sick Pay Life assurance cover Access to onsite gym Clear career development opportunities A dynamic and collaborative work environment where your impact will shape our success Please note, only successful candidates will be contacted. We welcome applicants from all backgrounds and experiences. If you require any adjustments during the recruitment process, please let us know and we will support you. We are committed to creating an inclusive environment where everyone feels valued and respected. If you feel you have the skills and experience to become our Document Controller / HSQE Administrator , then please click apply today we d love to hear from you!

Administrator, Carlisle CA3, £30, days' holiday Monday to Friday, 40 hours per week between 8am - 5.30pm Are you an organised administrator who enjoys working in a busy, team-focused environment and do you like keeping on top of spreadsheets, updating systems and making sure completed work is processed accurately? This is primarily an administration role, although you will occasionally answer calls from customers when the service controllers are busy. Once maintenance and repair work has been completed you will ensure the information is accurately recorded on the relevant customer portals and internal systems, ready for invoicing. As the administrator you will be: Processing completed service and repair jobs accurately and promptly. Updating customer portals and internal systems. Checking job information and preparing completed work for invoicing. Maintaining spreadsheets, reports and service records. Supporting the administration of warranties, contracts and compliance documentation. Monitoring information relating to inspections, vehicle maintenance and service activity. Answering calls from depots and customers when service controllers are unavailable. Providing customers with updates available on the system or taking accurate messages. Assisting with breakdown calls and customer queries when required. Keeping track of on-call rotas and supporting the wider depot network. Helping the team manage increased workloads during busy summer periods. working in a central service team supporting a nationwide network of maintenance depots. What we're looking for as the Administrator: Previous experience in an administration, service support or customer service role. Good organisational skills and the ability to manage competing priorities. Confidence answering telephone calls and dealing with customer queries. A good eye for detail and accurate data-entry skills. Basic Excel skills, including creating, updating and filtering spreadsheets. Comfortable learning new systems and working across different customer portals. A calm, helpful approach when the team is busy. Previous fleet, automotive, engineering or service-industry experience would be useful but is not essential. As the Administrator you will receive: Salary of £30,000. 25 days' holiday. Monday to Friday, working one of the team's staggered shifts between 8:00am and 5:30pm. Fully office-based. Casual and friendly working environment. Opportunity to join an established and supportive team of ten. If you are a capable administrator who enjoys variety, teamwork and keeping things running smoothly behind the scenes, we would love to hear from you

Information Security Engineer Ampthill, Bedfordshire, UK £ p/a with BUPA, bonus, 4 day work week Reporting to the EMEA Information Security Officer, the Information Security Engineer will be responsible for the security engineering, accreditation, and lifecycle assurance of classified and sensitive IT systems. The role will support the design, implementation, operation, and continuous improvement of secure IT environments, ensuring compliance with UK Government, MoD, and Lockheed Martin security requirements. The successful candidate will work closely with programme teams, architects, infrastructure engineers, accrediting authorities, and information assurance stakeholders to ensure security is embedded throughout the system lifecycle.Key Responsibilities: Lead the implementation of Secure by Design principles across classified IT systems and projects Provide security engineering expertise throughout the system development and operational lifecycle, ensuring security requirements are identified and implemented from concept through disposal. Conduct security architecture reviews, threat assessments, and technical risk analysis for classified environments. Support the development and maintenance of system security documentation, security architectures, and security operating procedures. Lead and coordinate system accreditation activities for classified and sensitive systems. Develop and maintain accreditation artefacts including Risk Management and Accreditation Documentation Sets (RMADS), Security Cases, Security Management Plans, and supporting evidence. Work with Accreditors, Security Controllers, and customer security representatives to obtain and maintain Authority to Operate (ATO) approvals. Ensure continued compliance with applicable regulatory, contractual, and customer security requirements throughout system operation. Identify, assess, and mitigate cybersecurity risks within classified IT environments. Conduct security assessments, vulnerability reviews, and compliance audits against corporate and government security standards. Support risk treatment planning and remediation activities. Ensure alignment with NCSC, MoD, JSP, NIST, and Lockheed Martin security policies and standards where applicable. Support incident response investigations affecting classified systems. Assist with vulnerability management, patch management, and security monitoring activities. Participate in security reviews and technical investigations to identify root causes and corrective actions. Provide technical guidance to system administrators and engineering teams on security controls and best practices. Collaborate with programme managers, solution architects, IT teams, information assurance practitioners, and customer representatives. Provide security guidance to project teams during system design, implementation, and operational support phases. Support customer and regulatory audits and inspections. Required skills, qualifications and experience Strong understanding of Microsoft Windows Server, Linux operating systems, virtualisation technologies, and enterprise networking. Experience securing classified, air-gapped, or highly regulated IT environments. Knowledge of cloud security principles including AWS, IaaS, and PaaS technologies where applicable. Familiarity with security technologies including endpoint protection, SIEM, vulnerability management, encryption, and identity management solutions Demonstrable experience applying Secure by Design principles in complex IT systems and programmes. Experience conducting security architecture reviews, threat modelling, and risk assessments. Strong understanding of system hardening, security controls implementation, and security testing methodologies. Experience supporting system engineering and security requirements management within regulated environments. Accreditation & ATO Experience Proven experience developing accreditation evidence and security assurance documentation. Experience obtaining and maintaining Authority to Operate (ATO) approvals for classified or regulated systems. Knowledge of UK Government and MoD accreditation processes and assurance frameworks. Experience working directly with accrediting authorities, security controllers, or customer assurance organisations. Excellent written and verbal communication skills. Ability to communicate technical security concepts to both technical and non-technical stakeholders. Strong analytical and problem-solving skills. Ability to work independently while supporting multiple programmes and stakeholders. CISSP, CISM, or equivalent Information Assurance certification. Degree in Cyber Security, Information Security, Computer Science, Engineering, or a related discipline. Experience within Defence, Aerospace, Government, or National Security sectors. Disclaimer: This vacancy is being advertised by Optamor Limited. Optamor is a specialist Recruitment Process Outsourcing provider. We provide a flexible full recruitment solution which takes care of all recruitment requirements from planning to on-boarding. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.

D ocument Controller - Exeter - Permanent £30k - £36k - plus car allowance We are recruiting for an experienced Document Controller to join a leading construction company based in Exeter. This is an exciting opportunity to join a busy project team where you will be responsible for coordinating information delivery, maintaining document control processes and ensuring project information is accurate, accessible and delivered in line with programme requirements. Key Responsibilities Coordinate and manage Document Control tasks Organising drawings and using 4projects system Monitor information delivery performance and identify potential risks or delays. Produce reports and support proactive resolution of information management issues. Manage and maintain project drawings Prepare handover and project administration Audit support and assisting the office with general office support Experienced required: Experience in document control & project administration within a construction or similar environment Good attention to detail & a proactive approach Good use of Microsoft systems & 4projects would be an advantage Strong coordination and stakeholder engagement skill What the client offering: Generous holiday entitlement Flexible and adaptable working Mentoring programmes and continuous learning support Contributory pension scheme Annual bonus scheme Please get in touch today!

Office Administrator Location: Wellingborough Pay Rate: 12.71 per hour Hours: Monday to Friday, 7am-5pm Position Overview We are looking for an experienced and organised Office Administrator to join our busy depot in Wellingborough. The ideal candidate will come from a construction, plant hire, industrial, or logistics background and be comfortable operating in a fast-paced commercial environment. You will be a core point of contact for administrative operations, liaising between hire controllers, workshop fitters, drivers, and external clients to keep depot processes running smoothly. Key Responsibilities Hire & Depot Administration Process and log plant machine hires, off-hires, and extensions using internal software systems. Raise and track purchase orders, cross-referencing transport movement sheets, delivery notes, and cross-hires. Assist with transport and driver logistics paperwork Prepare accurately detailed off-hire damage/breakdown notes in coordination with workshop engineers. Account & Compliance Support Check timecards, job sheets, and driver logs for accuracy before submitting for payroll/invoicing. Liaise with the central finance team to resolve invoice queries, purchase order discrepancies, and supplier credits. Maintain compliance records (e.g., machine maintenance logs, service certifications, health & safety documentation). Customer Service & General Office Support Answer incoming calls and emails, directing customer enquiries to the relevant hire controller or department. Welcome depot visitors, delivery drivers, and contractors while ensuring site health & safety sign-in protocols are followed. Order office supplies, manage incoming/outgoing mail, and maintain organised digital and physical filing systems. Essential Requirements & Qualifications Experience: Proven administration experience within a construction, plant hire, engineering, industrial, or haulage/logistics environment. Industry Knowledge: Familiarity with plant machinery terminology (e.g., excavators, dumpers, telehandlers) and hire office procedures is strongly preferred. IT Literacy: Tech-savvy with proficiency in Microsoft Office and comfortable learning bespoke plant management software. Attention to Detail: Excellent numerical and analytical skills with high accuracy when cross-checking hire contracts, POs, and invoices. Communication: Clear, confident telephone manner and professional email etiquette when dealing with clients, drivers, and depot staff. Work Ethic: Proactive, self-motivated, and capable of prioritising tasks under tight operational deadlines.

Office Administrator - IMMEDIATE START Location: Maidstone, Kent Salary: £13.50 per hour PAYE via Pertemps Hours: Monday to Friday, 07:30am - 5:00pm Job Type: Full-Time, Temp to Perm - IMMEDIATE START Driving Licence: Essential Office Administrator Are you an experienced Office Administrator, Office Assistant, Hire Desk Administrator, Customer Service Administrator, Office Clerk, Admin, Depot Administrator, Service Admin, Operations Administrator, Administrator, Hire Desk Controller or Plant Hire Administrator looking for your next opportunity? We are recruiting on behalf of a well-established business based on the outskirts of Maidstone. This is an excellent opportunity to join a busy and friendly team where you will play a key role supporting customers, coordinating administration processes, and ensuring smooth day-to-day operations. Office Administrator Duties & Responsibilities: Answering inbound telephone calls and responding to customer email enquiries. Managing website enquiries and converting enquiries into orders. Building relationships with new and existing Customers Processing customer hire requests from enquiry through to completion. Supporting the Hire Desk team with daily administration. Raising Purchase Orders for workshop and office requirements. Maintaining accurate customer and order records. Handling customer repair administration and documentation. Collating and reporting plant breakdown information. Liaising with customers, engineers, workshop staff, and suppliers. Providing exceptional customer service and ongoing customer support. Assisting with general office administration and office support duties. Following up with customers and obtaining post-hire feedback. Office Administrator Skills & Experience Required Proven experience in a Customer Service role, preferably handling in-bound order/sales enquiries where you have used your skills and experience to successful complete transactions and satisfy customers Exceptional communication skills including negotiating and influencing. You'll have the ability to engage and build relationships with both internal and external customers Comfortable using your own judgment and initiative to make decisions in line with our company policies and pricing structures An effective team member with a highly supportive, collaborative approach Strong administration and organisational abilities. Competent with Microsoft Office, including Outlook, Word, and Excel. High attention to detail and accuracy. Professional telephone manner. Experience within plant hire, tool hire, construction, engineering, transport, logistics, fleet, or equipment hire would be advantageous but not essential. Full UK driving licence and own transport due to the location. If you are interested and have more questions, please contact Aleks from Pertemps Maidstone.

Office Administrator - IMMEDIATE START Location: Maidstone, Kent Salary: £13.50 per hour PAYE via Pertemps Hours: Monday to Friday, 07:30am - 5:00pm Job Type: Full-Time, Temp to Perm - IMMEDIATE START Driving Licence: Essential Office Administrator Are you an experienced Office Administrator, Office Assistant, Hire Desk Administrator, Customer Service Administrator, Office Clerk, Admin, Depot Administrator, Service Admin, Operations Administrator, Administrator, Hire Desk Controller or Plant Hire Administrator looking for your next opportunity? We are recruiting on behalf of a well-established business based on the outskirts of Maidstone. This is an excellent opportunity to join a busy and friendly team where you will play a key role supporting customers, coordinating administration processes, and ensuring smooth day-to-day operations. Office Administrator Duties & Responsibilities: Answering inbound telephone calls and responding to customer email enquiries. Managing website enquiries and converting enquiries into orders. Building relationships with new and existing Customers Processing customer hire requests from enquiry through to completion. Supporting the Hire Desk team with daily administration. Raising Purchase Orders for workshop and office requirements. Maintaining accurate customer and order records. Handling customer repair administration and documentation. Collating and reporting plant breakdown information. Liaising with customers, engineers, workshop staff, and suppliers. Providing exceptional customer service and ongoing customer support. Assisting with general office administration and office support duties. Following up with customers and obtaining post-hire feedback. Office Administrator Skills & Experience Required Proven experience in a Customer Service role, preferably handling in-bound order/sales enquiries where you have used your skills and experience to successful complete transactions and satisfy customers Exceptional communication skills including negotiating and influencing. You'll have the ability to engage and build relationships with both internal and external customers Comfortable using your own judgment and initiative to make decisions in line with our company policies and pricing structures An effective team member with a highly supportive, collaborative approach Strong administration and organisational abilities. Competent with Microsoft Office, including Outlook, Word, and Excel. High attention to detail and accuracy. Professional telephone manner. Experience within plant hire, tool hire, construction, engineering, transport, logistics, fleet, or equipment hire would be advantageous but not essential. Full UK driving licence and own transport due to the location. If you are interested and have more questions, please contact Aleks from Pertemps Maidstone.

Voice Engineer (Microsoft Teams Voice | Cisco | Ribbon SBC | PowerShell) - Contract Location: Chester (Hybrid - 3 days per week onsite) We are recruiting for an experienced Voice Engineer to join a large-scale enterprise environment, supporting and maintaining a global voice infrastructure with a strong focus on Microsoft Teams Voice and enterprise telephony. This is an excellent opportunity for an engineer with a background in Microsoft Teams Phone, Cisco Voice and SIP/VoIP technologies who enjoys working in a fast-paced production environment, troubleshooting complex voice issues and collaborating with global support teams. Responsibilities Provide operational support for Microsoft Teams Voice and enterprise telephony platforms. Troubleshoot and resolve complex voice, SIP and interoperability issues across Cisco and Microsoft Teams environments. Support core voice services including Session Border Controllers (SBCs), carrier connectivity and enterprise telephony. Investigate and resolve incidents, working closely with infrastructure, network and carrier support teams. Participate in change management, problem management and major incident activities. Monitor service performance and proactively identify opportunities for service improvement. Engage with Microsoft support where required, managing escalations through to resolution. Produce clear technical documentation and communicate effectively with technical and business stakeholders. Essential Skills & Experience 5+ years' experience supporting enterprise Voice or Unified Communications environments. Strong experience with Microsoft Teams Voice/Teams Phone . Experience supporting Cisco Voice/CUCM environments. Knowledge of Ribbon SBC or other Session Border Controllers. Experience with Direct Routing and enterprise telephony. Strong understanding of SIP, VoIP and carrier connectivity . Experience with Microsoft 365 Admin Centre , Teams Admin Centre and Microsoft Entra . Experience with Call Analytics , Call Quality Dashboard (CQD) and Quality of Experience reporting. PowerShell Scripting and Microsoft Graph API experience. Experience using ServiceNow and/or Remedy . Strong incident, problem and change management experience within a production environment. Desirable Microsoft 365 Certified: Teams Administrator Associate. Experience with Splunk and ThousandEyes . Experience supporting Contact Centre technologies. Previous experience within a large enterprise or financial services environment. This contract offers the opportunity to work within a highly available global voice infrastructure, supporting business-critical collaboration platforms and driving operational excellence across enterprise voice services.

Office Administrator Location: Wellingborough Pay Rate: £12.71 per hour Hours: Monday to Friday, 7am-5pm Position Overview We are looking for an experienced and organised Office Administrator to join our busy depot in Wellingborough. The ideal candidate will come from a construction, plant hire, industrial, or logistics background and be comfortable operating in a fast-paced commercial environment. You will be a core point of contact for administrative operations, liaising between hire controllers, workshop fitters, drivers, and external clients to keep depot processes running smoothly. Key Responsibilities Hire & Depot Administration Process and log plant machine hires, off-hires, and extensions using internal software systems. Raise and track purchase orders, cross-referencing transport movement sheets, delivery notes, and cross-hires. Assist with transport and driver logistics paperwork Prepare accurately detailed off-hire damage/breakdown notes in coordination with workshop engineers. Account & Compliance Support Check timecards, job sheets, and driver logs for accuracy before submitting for payroll/invoicing. Liaise with the central finance team to resolve invoice queries, purchase order discrepancies, and supplier credits. Maintain compliance records (e.g., machine maintenance logs, service certifications, health & safety documentation). Customer Service & General Office Support Answer incoming calls and emails, directing customer enquiries to the relevant hire controller or department. Welcome depot visitors, delivery drivers, and contractors while ensuring site health & safety sign-in protocols are followed. Order office supplies, manage incoming/outgoing mail, and maintain organised digital and physical filing systems. Essential Requirements & Qualifications Experience: Proven administration experience within a construction, plant hire, engineering, industrial, or haulage/logistics environment. Industry Knowledge: Familiarity with plant machinery terminology (e.g., excavators, dumpers, telehandlers) and hire office procedures is strongly preferred. IT Literacy: Tech-savvy with proficiency in Microsoft Office and comfortable learning bespoke plant management software. Attention to Detail: Excellent numerical and analytical skills with high accuracy when cross-checking hire contracts, POs, and invoices. Communication: Clear, confident telephone manner and professional email etiquette when dealing with clients, drivers, and depot staff. Work Ethic: Proactive, self-motivated, and capable of prioritising tasks under tight operational deadlines.

Project Administrator (Power / Transmission / Electrical) £30,000-£40,000 + Progression + Training + Occasional WFH + Some Travel + Company Benefits Newcastle Are you a Project Administrator or similar looking for a varied, technical administration role within a fast growing company in an exciting period of expansion who offer the chance to work on diverse projects and to continually upskill yourself and progress your career?This growing are a provider of front end engineering services for a varied client base working on National Grid projects. They have been undergoing an exciting period of expansion since their establishment in 2021, and due to this are looking to grow their friendly team.In this varied role you will be part of a tight-knit project support team of 3 responsible for assisting with delivery. On a day-to-day basis you will be carrying out checks on documentation and packs of drawings to ensure that all are up to date and add any suggested changes using AutoCAD. You will also be responsible for updating documents using Microsoft Office programmes and distributing them to the appropriate teams as you work in office with occasional travel across the UK to sites (4/5x p/year). This varied role would suit an Project Administrator or similar from a Heavy Engineering background looking to join a tight-knit team within a growing company who pride themselves on looking after staff in a role offering flexibility and ongoing opportunities for development .The Role: Be a part of tight knit team providing support on projects Review documentation and distribute to appropriate teams Ensure all paperwork is up to date Check packs of drawings, and undertake any required changes on AutoCAD (training can be provided) Monday-Thursday 8am-4pm, Friday 8am-1pm (some flexibility in hours) Primarily office based with occasional client visitation (4/5x p/year)The Person: Project Administrator or similar Engineering / Power / Transmission experience Commutable to NewcastleInformation, Management, Coordinator, Document, Controller, Project, Administrator, Engineering, Power, National Grid, AutoCAD, Substation, North East, Newcastle, Sunderland, MiddlesboroughReference number: BBBH26105If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV.We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set.Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.

Part Time - Operations & Contracts Administrator - Luton (office based) - Up to £28,000 p.a. FTE Are you an Administrator who is used to managing a busy and varied workload? Do you have strong communication skills and the ability to work across different departments? Do you have strong office administration experience and strong IT skills? Are you looking for an opportunity where you will be given autonomy in your role and have a broad remit in your work? If so, this could be an ideal role for you! Ives Recruitment Solutions are delighted to have been retained by this fast growing, specialist organisation who pride themselves on their bespoke and quality offering. They are looking for a like-minded, experienced Operations & Contracts Administrator to join them as they continue to grow. This is a superb opportunity and time to join the business - with a strong project pipeline and with very real ambition for very healthy business growth. This is a newly created role where you will be given autonomy and get involved in a broad range of business, contracts and finance administration. The role will report into their supportive Financial Controller, but will work across all departments including Sales, Finance, Marketing, Contracts and Management. The role will include but not be limited to: Contract management including documentation, renewals and booking documentation Assisting with tenders and compliance documentation and submissions Invoicing and reconciliations Ensuring accuracy of data and improving systems Office management including stock management and ordering office supplies/IT equipment Car fleet management and bookings Issuing correspondence, employment offer letters and general office administration Liaising between departments to ensure information is co-ordinated and understood The role requires someone with strong organisation skills, an eye for detail and someone who can manage a varied workload and keep to tight deadlines. This is a great opportunity for someone who enjoys a varied role and who likes working under their own initiative whilst still having a supportive team around them. Skills required : Strong organisational skills and excellent attention to detail Previous contracts administration experience desirable Strong IT skills (Excel and Word essential) Strong communication skills both written and verbal Proactive, able to work on your own initiative and self-motivated Experience working across multiple departments Experience using a CRM or booking system If you feel that you have the necessary skills and experience to be successful in this position, please apply today! We aim to respond to all applicants promptly; however, we kindly ask for your understanding in case of a delay. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time. We will however keep your CV on file and review your suitability against any other vacancies we may have available. Candidate data will be treated as confidential and not shared with third parties.

Operations & Contracts Administrator - Luton (office based) - Up to £28,000 p.a. WILL CONSIDER FULL TIME OR PART TIME HOURS Are you an Administrator who is used to managing a busy and varied workload? Do you have strong communication skills and the ability to work across different departments? Do you have strong office administration experience and strong IT skills? Are you looking for an opportunity where you will be given autonomy in your role and have a broad remit in your work? If so, this could be an ideal role for you! Ives Recruitment Solutions are delighted to have been retained by this fast growing, specialist organisation who pride themselves on their bespoke and quality offering. They are looking for a like-minded, experienced Operations & Contracts Administrator to join them as they continue to grow. This is a superb opportunity and time to join the business - with a strong project pipeline and with very real ambition for very healthy business growth. This is a newly created role where you will be given autonomy and get involved in a broad range of business, contracts and finance administration. The role will report into their supportive Financial Controller, but will work across all departments including Sales, Finance, Marketing, Contracts and Management. The role will include but not be limited to: Contract management including documentation, renewals and booking documentation Assisting with tenders and compliance documentation and submissions Invoicing and reconciliations Ensuring accuracy of data and improving systems Office management including stock management and ordering office supplies/IT equipment Car fleet management and bookings Issuing correspondence, employment offer letters and general office administration Liaising between departments to ensure information is co-ordinated and understood The role requires someone with strong organisation skills, an eye for detail and someone who can manage a varied workload and keep to tight deadlines. This is a great opportunity for someone who enjoys a varied role and who likes working under their own initiative whilst still having a supportive team around them. Skills required : Strong organisational skills and excellent attention to detail Previous contracts administration experience desirable Strong IT skills (Excel and Word essential) Strong communication skills both written and verbal Proactive, able to work on your own initiative and self-motivated Experience working across multiple departments Experience using a CRM or booking system If you feel that you have the necessary skills and experience to be successful in this position, please apply today! We aim to respond to all applicants promptly; however, we kindly ask for your understanding in case of a delay. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time. We will however keep your CV on file and review your suitability against any other vacancies we may have available. Candidate data will be treated as confidential and not shared with third parties.

Are you a Technical Administrator , Documents Controller or Production Admin looking for a new role Are you a happy liaising with Production and NPD Teams to control technical data and project documents Are you looking for a role with a good mix of technical admin , document control and creation Kingscroft have been engaged to recruit for a Technical Documents Administrator for a specialist manufacturing business. In this role you will work closely with the Production and Product Development teams to ensure project control, technical specification, safety and material documentation is maintained and developed on a variety of projects. As the ideal candidate you will have a good understanding of manufacturing engineering, NPD processes and Engineering Change management administration. The role would suit an experienced technical admin or project administrator or a manufacturing administrator looking to develop their career with a fantastic business. The role will involve: Maintaining master tagged samples, sample room, gauge requests, and sample rack. Maintaining calibration records Lead handover meeting of new products, reviewing/requesting information for set ups, packing, gauges etc Create part codes, BOM set ups narrations on Syspro Create and manage the Engineering Change Notice (ECN) process Create sample requests, and issue, updating tracker when complete. Liaise with purchasing on new materials, packaging, Tech /Material Safety data. Inputting setting sheets from Development engineer into the system, laminating and issuing out Maintaining all control registers and tracker documents - die list, samples rack register, Development request log, ECNs, gauge log, colour matches. Managing document control release, updating tooling pack with approved die drawings, setting sheets, packing specs, quality specs and QCR documents Ensuring all product information that has been issued to production is correct and relevant. Use 2D drafting for packing specs Maintain part number on hold status Any other reasonable duties as required by the business This is a fantastic opportunity to join a company in a role that helps coordinate and control the key areas of the business. Please apply today for a confidential discussion on the role and business. By applying to this role, you will register as a candidate with Kingscroft Professional Resources. Our Privacy Policy explains how we will use your information.

Document Controller Sutton in Ashfield - Fully Office Based 28,000 - 32,000 DOE + Excellent Benefits TurnerFox Recruitment is delighted to be working with a successful engineering manufacturer to recruit an experienced Document Controller . This is a fantastic opportunity to join a well-established business where you'll become the central point for managing technical documentation across multiple engineering projects. If you're highly organised, enjoy working with detail and like seeing projects through from start to finish, this could be the perfect next step. The Opportunity You'll work closely with engineers, production and purchasing teams, ensuring project documentation is accurate, accessible and delivered on time. Your ability to keep information organised and maintain document accuracy will play a key part in the successful delivery of customer projects. This is a varied role where no two projects are the same, making it ideal for someone who enjoys structure, responsibility and working within a busy engineering environment. The role of Document Controller: Coordinating technical and project documentation from enquiry through to completion Managing document revisions and ensuring teams are always working from the latest information Preparing project documentation for manufacturing, installation and customer handover Maintaining electronic document management systems and organised filing structures Producing customer documentation packs and uploading information to online portals Supporting project teams by ensuring documentation is completed within agreed timescales Assisting with quality documentation and audit preparation Working across several departments to ensure project information remains accurate and compliant Providing general administrative support to the wider engineering function The ideal candidate for the role of Document Controller will have: Previous experience within a Document Controller, Technical Administrator, Project Administrator or similar position Ideally worked within engineering, manufacturing, construction or another technical environment Excellent organisational skills with exceptional attention to detail Strong Microsoft Office skills, particularly Excel, Word and Outlook The ability to manage multiple projects and changing priorities A proactive approach with excellent communication skills Confidence working with technical information and documentation A team-focused attitude and willingness to support colleagues where required In Return Competitive salary Company pension Long-term career opportunity Friendly and supportive working environment Stable and growing business On-site parking Training and ongoing development If you're looking for a role where your organisation, accuracy and attention to detail will genuinely make a difference, we'd love to hear from you. Apply today with your CV. Unfortunately, due to the high volume of applications received, we are unable to provide individual feedback. If you have not heard from us within 3 working days, please assume your application has been unsuccessful on this occasion.

Are you a Technical Administrator , Documents Controller or Production Admin looking for a new role Are you a happy liaising with Production and NPD Teams to control technical data and project documents Are you looking for a role with a good mix of technical admin , document control and creation Kingscroft have been engaged to recruit for a Technical Documents Administrator for a specialist manufac click apply for full job details