37 jobs found

Part-Time Operations & Procurement AdministratorLocation: Marden, Kent (Office-Based)Hours: 3-4 Days per Week (22.5-30 Hours)Salary: Full-Time Equivalent £27,000 - £30,000Start Date: ASAP We are seeking an organised and proactive Operations & Procurement Administrator to support the smooth running of customer orders, purchasing, supplier relationships and logistics. Working as part of a job-share arrangement, you will help ensure products are sourced, processed and delivered efficiently while providing excellent customer and administrative support.Key Responsibilities- Process customer orders from receipt through to delivery.- Raise purchase orders and coordinate with suppliers on lead times, stock availability and quotations.- Manage delivery schedules with suppliers, warehouse partners and couriers.- Track orders, resolve delivery issues and support fulfilment activities.- Respond to customer enquiries and provide order updates.- Prepare quotations and maintain accurate customer, supplier and order records.- Keep CRM and order management systems up to date.- Support general administration and continuous process improvements.Essential Skills & Experience- Experience in operations, procurement, customer service, administration or supply chain coordination- Strong organisational and communication skills- Ability to manage multiple priorities and work accurately under pressure- Proficiency in Microsoft 365 applications- Experience using CRM, order management and accounting software- Proactive approach with strong attention to detail- Experience within manufacturing, distribution, logistics or technical environments- Warehouse or logistics coordination experienceBenefits- Holiday allowance- Company pension- On-site parking- Cashback Health SchemeAt KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market

A well-established and growing logistics business in Lutterworth is looking for a Contract Administrator to support the day-to-day administration and coordination of a major FMCG distribution contract. This is a newly created role working alongside the Logistics Account Manager who oversees the contract. The successful candidate will be the operational backbone of the account, making sure orders are processed, systems are updated, queries are dealt with and nothing falls through the gaps. It is a busy, varied role in a fast-paced logistics environment where accuracy and pace matter equally. The Role The Contract Administrator will be responsible for keeping the administrative side of a high-profile logistics contract running smoothly. This includes processing transport and distribution orders, maintaining accurate records across internal systems, handling client and internal queries, and supporting the Account Manager in tracking contract performance and service delivery. The successful candidate will work closely with transport planning, warehouse operations, customer service and the client to make sure information flows in the right direction and nothing gets missed. When things go wrong, the Contract Administrator will help chase the resolution rather than just log the problem. Key Responsibilities Processing transport orders, collections and distribution instructions accurately and on time. Acting as a point of contact for contract-related queries from the client and internal teams. Updating and maintaining contract records, documentation and internal systems. Monitoring order progress and chasing updates from transport and warehouse teams where needed. Supporting the Account Manager in compiling KPI and performance data for client review meetings. Liaising across departments to make sure orders are fulfilled correctly and service levels are maintained. Flagging issues early and helping to coordinate corrective action rather than waiting to be asked. Supporting with general administration across the account as the contract grows. The Candidate The ideal candidate will be organised, reliable and comfortable working at pace. They will not need to be chased to get things done and will take ownership of their work. They will be confident picking up the phone to internal teams to chase an answer rather than waiting for an email back. Previous experience in logistics, transport or distribution administration would be ideal, but strong transferable administration or customer service experience will also be considered. What matters most is accuracy, a proactive approach and comfort in an environment where things move quickly and priorities shift. Essential Previous administration or customer service experience. Strong communication skills and confidence dealing with people across different departments. Excellent attention to detail and accuracy. Good organisational skills and the ability to juggle multiple tasks without dropping anything. Confident with Microsoft Office, particularly Excel and Outlook. A practical, get-on-with-it attitude. Desirable Experience in logistics, transport, warehousing or distribution. Order processing or contract administration experience. Experience using TMS, WMS, CRM or ERP systems. Familiarity with KPI reporting or performance data. What Is On Offer Monday to Friday, 08:30am to 5:00pm. Supportive team environment within a growing business. Opportunity to develop within the account as the contract scales. Free on-site parking.

THE ROLE: My client, a successful manufacturing and engineering company, needs a Production Administrator to support their production planning, operations and transport functions with day to day administration and operational tasks. You should have some experience in a similar administrative role, ideally in a manufacturing, engineering, distribution or logistics company and be keen to learn and develop your skills. THE OPPORTUNITY: This would be an ideal opportunity for someone who has some experience in a similar role but wants to develop themselves further in a dynamic and growing organisation. We're looking for someone who is focussed and efficient in carrying out their admnistrative duties and will enjoy a challenging and busy role. Naturally you will have strong numercy skills, excellent communication skills as well as solid IT experience ideally including working with MRP systems and Microsoft Excel. THE ROLE: In this varied and challenging role you will have the opportunity to get involved in: - Updating and maintaining production schedules - Actively support production with administrative tasks - Converting customer requirements into work orders - Working closely with purchasing and suppliers - Managing stock and production data - Communicating order status and reports with colleagues throughout the business Apply now for a conversation or call with any questions.

Supply Chain Administrator Kettering 26,000 - 30,000 DOE Full-Time Office Based Are you the kind of person who loves organisation, thrives on keeping things running smoothly, and enjoys being the person everyone relies on? If you enjoy working in a fast-paced environment where every day brings something different, this could be the opportunity you've been looking for. We're recruiting on behalf of a growing international business that's making a real name for itself with innovative consumer products sold through major retailers across the UK and around the world. Behind every successful product launch is a highly organised supply chain team-and they're looking for someone who wants to become an integral part of it. This isn't a role where you'll spend all day processing the same paperwork. You'll be involved in everything from coordinating international shipments and creating purchase orders to supporting product compliance and keeping new product launches moving forward. If you like spinning multiple plates, solving problems, and seeing the impact of your work across a business, you'll fit right in. What you'll be doing You'll become the administrative backbone of the Supply Chain, Compliance & Regulatory team, supporting projects from concept through to delivery. Your days could include: Coordinating purchase orders, sales orders and shipping documentation. Organising courier collections and tracking shipments across the globe. Preparing documentation for product testing and certifications. Keeping product, compliance and supplier records accurate and up to date. Supporting the launch of new products by setting up product information and maintaining internal systems. Monitoring customer complaints and ensuring actions are followed through. Working closely with colleagues across multiple departments to keep everything moving efficiently. We're looking for someone who: Has experience within a supply chain, logistics, procurement or shipping administration role. Loves organisation and has exceptional attention to detail. Enjoys juggling multiple priorities without losing accuracy. Is confident using spreadsheets and internal business systems. Takes ownership of their work and doesn't wait to be told what to do. Enjoys solving problems and finding better ways of working. Can confidently communicate with suppliers, couriers and colleagues at all levels. It would be a bonus if you have: Experience working with international suppliers or coordinating shipments across different time zones. Exposure to product compliance, certifications or import/export administration. Why you'll enjoy this role This is a business where you'll quickly become involved in far more than just administration. You'll gain exposure to international supply chains, product development, logistics and compliance, giving you the opportunity to develop your knowledge across multiple areas of the business. If you're someone who enjoys being busy, loves bringing order to complexity, and wants to join a growing company where your work genuinely makes a difference, we'd love to hear from you. Apply today or get in touch for a confidential conversation. Supply Chain Administrator, Supply Chain Coordinator, Supply Chain Assistant, Supply Chain Planner, Logistics Administrator, Logistics Coordinator, Logistics Assistant, Operations Administrator, Operations Coordinator, Procurement Administrator, Purchasing Administrator, Purchasing Assistant, Buying Administrator, Buying Assistant, Import Administrator, Export Administrator, Shipping Administrator, Freight Administrator, Distribution Administrator, Inventory Administrator, Stock Controller, Inventory Coordinator, Materials Coordinator, Order Fulfilment Administrator, Order Processing Administrator, Commercial Administrator, Sales & Operations Administrator, Demand Planning Assistant, Supply Chain Support Coordinator, Supply Chain Operations Coordinator Impact Recruitment are a recruitment agency working on behalf of our client.

We are seeking an experienced and highly organised Department Administrator to provide comprehensive administrative support to a busy department. A key part of this role is attending meetings, producing accurate minutes, and ensuring actions and documentation are distributed promptly. This position would suit a candidate with proven minute-taking experience who is confident working in a fast-paced professional environment. Department Administrator Location: Liverpool City Centre Hours: 8:30am-4:30pm (35 hours per week) Pay: 16.50 per hour Start Date: ASAP Duration: 5 Months Main Responsibilities Attend departmental meetings and provide accurate, timely minute-taking, transcription, and distribution of meeting notes and supporting documentation. Manage meeting logistics, including scheduling meetings, booking rooms, arranging hospitality, visitor parking, and preparing meeting packs. Provide administrative support across the department, maintaining systems and acting as the point of contact for sickness absence reporting and recording. Maintain diary management systems and coordinate travel, conference, and hotel bookings. Produce and format professional documents, spreadsheets, reports, and presentations using Microsoft Office. Handle incoming enquiries by telephone, email, and in person, resolving queries where appropriate. Meet and greet visitors, ensuring a professional and welcoming experience. Print, scan, photocopy, distribute documents, and manage incoming and outgoing correspondence. Ensure actions arising from meetings are accurately recorded and followed up where required. Essential Requirements Extensive experience of minute-taking in formal meetings, with the ability to produce accurate and detailed minutes to tight deadlines. Excellent listening skills, attention to detail, and the ability to capture key discussions, decisions, and actions. Proven administrative experience within a busy office environment. Strong organisational skills with the ability to prioritise competing demands. Excellent written and verbal communication skills. Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Experience managing diaries, meetings, and events. Professional and confident approach when dealing with enquiries and visitors. Accurate record-keeping skills and a high level of confidentiality. Why Apply? This is an excellent opportunity for an experienced administrator with strong minute-taking skills to join a busy department and play a key role in supporting meetings, governance, and day-to-day operations. Adecco aim to respond to all applicants, however due to the substantial number of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notice that you have not been shortlisted on this occasion. Adecco is an equal opportunities employer Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Logistics Administrator Walsall £28,000 Pro Rata Part-Time, 20 hours per week Are you an organised Logistics Administrator or Logistics Coordinator looking for a part-time opportunity? We're recruiting on behalf of a well-established company seeking a proactive individual to join their operations team. This is a varied role where you'll be responsible for coordinating customer deliveries, managing export documentation and ensuring shipments are delivered efficiently across the UK, Ireland and Europe. Whether you're already working in a logistics administration role or have experience within a busy transport or distribution environment, we'd love to hear from you. The Role Coordinating customer deliveries Booking deliveries across the UK, Ireland and Europe Scheduling shipments through courier portals Providing customers with delivery updates and ensuring all documentation is completed accurately Using vehicle tracking software Keeping logistics spreadsheets and records accurate and up to date Liaising with third-party transport providers and internal departments Scanning, organising and maintaining delivery documentation About You Previous experience within a Logistics Administrator, Logistics Coordinator, Transport Administrator, Export Administrator or similar role Experience supporting export shipments Previous despatch or shipping administration experience Strong communication and customer service skills Good working knowledge of Microsoft Office, particularly Excel Excellent attention to detail and organisational skills

Service Desk Administrator Location: DA13 Kent Salary: £28,000 - £30,000 per annum (dependent on experience) Hours: Monday to Thursday: 9:00am - 5:00pm Friday: 9:00am - 4:00pm (37.5 hours per week) About the Company We are a growing building services and maintenance company specialising in the design, installation, planned preventative maintenance (PPM), reactive maintenance, and project delivery of mechanical systems across the UK. Our expertise includes district heating networks and mixed-use developments, delivering high-quality engineering solutions from initial design through to ongoing maintenance and support. Due to continued growth, we are looking for a highly organised and customer-focused Service Desk Administrator to join our operations team. The Role As the Service Desk Administrator, you will be the first point of contact for clients requiring maintenance support. You will coordinate engineers, manage reactive and planned maintenance works, and ensure exceptional customer service while supporting the smooth running of our Service Desk. This is a fast-paced role that requires excellent communication skills, strong organisation, and the ability to prioritise multiple tasks. Key Responsibilities Answer incoming telephone calls and emails from clients. Log reactive maintenance requests accurately onto the service management system. Schedule and coordinate engineers for reactive maintenance and Planned Preventative Maintenance (PPM) visits. Monitor engineer attendance and job progress to ensure service level agreements are achieved. Raise work orders and allocate jobs to the appropriate engineers and subcontractors. Liaise with customers, suppliers and engineers to provide updates on outstanding works. Ensure all maintenance documentation is completed and filed correctly. Close completed jobs and prepare reports where required. Support the Contracts and Operations teams with day-to-day administrative tasks. Maintain accurate customer records and asset information. Assist with planning maintenance schedules for district heating networks and mechanical building services. Deliver excellent customer service at every stage of the maintenance process. About You The ideal candidate will have: Previous experience in a Service Desk, Helpdesk, Scheduling or Facilities Administration role. Excellent organisational and time management skills. Strong communication skills, both written and verbal. Confidence working in a busy office environment. Good IT skills, including Microsoft Office. The ability to prioritise workload and remain calm under pressure. A proactive attitude with excellent attention to detail. Experience within Facilities Management, Mechanical & Electrical, Building Services or Construction would be advantageous but is not essential. Salary & Benefits £28,000 - £30,000 per annum, depending on experience. Monday to Friday working hours (37.5-hour week). Early finish every Friday at 4:00pm. 31 days annual leave, including Bank Holidays. Additional day off for your birthday. Company pension scheme. Supportive and friendly team environment. Opportunities for career development within a growing business.

Part-Time Operations & Procurement Administrator Location: Marden, Kent (Office-Based) Hours: 3-4 Days per Week (22.5-30 Hours) Salary: Full-Time Equivalent 27,000 - 30,000 Start Date: ASAP We are seeking an organised and proactive Operations & Procurement Administrator to support the smooth running of customer orders, purchasing, supplier relationships and logistics. Working as part of a job-share arrangement, you will help ensure products are sourced, processed and delivered efficiently while providing excellent customer and administrative support. Key Responsibilities - Process customer orders from receipt through to delivery. - Raise purchase orders and coordinate with suppliers on lead times, stock availability and quotations. - Manage delivery schedules with suppliers, warehouse partners and couriers. - Track orders, resolve delivery issues and support fulfilment activities. - Respond to customer enquiries and provide order updates. - Prepare quotations and maintain accurate customer, supplier and order records. - Keep CRM and order management systems up to date. - Support general administration and continuous process improvements. Essential Skills & Experience - Experience in operations, procurement, customer service, administration or supply chain coordination - Strong organisational and communication skills - Ability to manage multiple priorities and work accurately under pressure - Proficiency in Microsoft 365 applications - Experience using CRM, order management and accounting software - Proactive approach with strong attention to detail - Experience within manufacturing, distribution, logistics or technical environments - Warehouse or logistics coordination experience Benefits - Holiday allowance - Company pension - On-site parking - Cashback Health Scheme At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you. KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market

Business Receptionist & Administrator Salary: Competitive salary Benefits: Company share save scheme, Competitive matched pension contribution, Life insurance up to 4x salary Location: Holbeach Ways of Working: Site based Hours of work: Monday to Friday 08:00-16:30 Contract Type: Permanent Why Greencore? Following the combination with Bakkavor in January 2026, we're one of the UK's leading creators of convenience food, driven by a simple purpose: to make every day taste better. As a vibrant and fast-moving business, we're proud to employ over 28,000 talented colleagues across 36 manufacturing sites and 21 distribution depots in the UK and the US. Together, we bring delicious food to life. Our products cover every meal occasion from breakfast through to dinner and dessert, with lunch and snacking in between. In FY25, our shared passion helped us achieve combined revenues of approximately £4bn. Our extensive direct to store (DTS) network, with 17 depots across the UK, allows us to deliver fresh and frozen food both our own and from trusted partners to thousands of stores Our site in Holbeach St Marks, Lincolnshire, specialises in producing chilled pizzas and employs around 880 people, operating in a fast-paced, high-volume environment. What you'll be doing As a receptionist, you will be the first point of contact for all visitors to the Holbeach site, ensuring a warm and professional welcome. You'll also provide general administrative support, helping to ensure the smooth and efficient running of the office. Your role will be essential in maintaining an organized, positive atmosphere, supporting the team, and assisting with day-to-day office operations. Role Accountabilities: Reception: Meet and greet guests in reception and conduct appropriate ID checks Answer, filter and transfer incoming calls Deal with general requests and questions from workforce Receive and manage parcels Daily collection of post from the post room and distribution Franking and posting Maintain and order stationery for the office and factory ensuring adequate supplies of paper/toners etc Ordering of taxis and couriers Business Admin: Booking and managing meeting rooms using Microsoft Calendar for meetings and lunches Manage office refreshments, including ordering and maintaining stocked fridges, coffee machines, and kitchen supplies Assisting wider teams with administrative tasks as needed Providing communication to site through various platforms; emails, notice boards, TVs etc Raising and Receipting PO's Printing and binding of ad hoc documents Supporting with site visits and group events Get involved in Site Employee Forum (SEF) initiatives as and when including organisation, set up, planning and communication Support with expense processing and budget tracking What we're looking for Confident, approachable, and professional when interacting with colleagues and stakeholders at all levels. Strong ability to prioritise workload and meet tight deadlines. Self-motivated with the initiative to work independently and solve problems proactively. Enthusiastic team player who is always willing to support others and contribute wherever needed. Excellent organisational and administrative skills, with the ability to manage multiple tasks efficiently. Exceptional attention to detail, ensuring accuracy in all work. Strong written communication skills with excellent spelling and grammar. Proficient in Microsoft Outlook and confident using a range of PC applications. Reliable, flexible, and discreet when handling confidential information. Positive attitude with a strong work ethic and commitment to delivering high-quality work. Excellent interpersonal and planning skills, building positive working relationships across all levels. Highly motivated and proactive, taking ownership of tasks and following them through to completion. We're not all the same at Greencore and our differences help us to make everyday taste better for all our stakeholders. We truly put our people at the core and are proud of our diversity. If this sounds like you, join us and grow with Greencore, and be a part of driving our future success. What you'll get in return Competitive salary and job-related benefits Holidays Competitive matched pension contribution Life insurance up to 4x salary Company share save scheme Greencore Qualifications Exclusive Greencore employee discount platform Access to a full Wellbeing Centre platform Enhanced parental leave and menopause policies Throughout your time at Greencore, you will be supported with on-the-job training and development opportunities to further your career. Greencore and its recruitment partners never charge candidates any fees at any stage of the hiring process. Any request for payment relating to a job opportunity should be considered fraudulent. "We reserve the right to close this advertisement before the stated closing date.

Health & Safety Advisor - 12-18 Month Fixed Term Contract Location: Hull Salary: Up to £45,000 + 25 days holiday plus bank holidays + Private Medical Insurance + Bonus + Excellent Pension + Life Assurance Our client, a leading manufacturing company based in Hull that we have partnered with, is seeking a proactive and dedicated Health & Safety Advisor to join their team on a 12-18 month fixed term contract . This is an excellent opportunity to play a key role in shaping and maintaining a safe and compliant working environment while supporting the business through an exciting period. Key Responsibilities: Develop and implement business safety processes and standards to ensure compliance with Health & Safety regulations. Support the Senior Management Team and Quality, Health & Safety Manager in ensuring a safe working environment for employees, visitors, and contractors. Proactively identify and resolve compliance and regulatory issues within the business. Assist in the development and review of H&S policies, ensuring consistent implementation across the company. Lead regular Health and Safety meetings and initiatives to promote a strong safety culture. Conduct risk assessments and implement risk management strategies where necessary. Monitor, evaluate, and review existing, new, and upcoming H&S legislation, ensuring company policies remain compliant. Investigate accidents and incidents thoroughly to prevent reoccurrence. Conduct regular audits and inspections, driving continuous improvement in H&S practices. Work closely with the operations team to ensure proper training, supervision, and provision of essential PPE for onsite engineers and contractors. Support the delivery of an effective H&S training programme in line with legal requirements. Manage regulator visits and inspections in collaboration with the maintenance team. What We're Looking For: NEBOSH General Certificate qualification (desirable). Strong knowledge of H&S legislation, risk management, and compliance. Understanding of workplace wellbeing initiatives and their impact on business performance. Excellent interpersonal skills, with the ability to engage and influence key stakeholders at all levels. Previous experience working as H&S Coordinator, H&S Advisor or a passionate HSE Administrator looking for the next step up Proactive, adaptable, and able to work independently to meet deadlines. Passionate about promoting a culture of health, safety, and wellbeing within the organisation. Why Join Us ? Work with a reputable and growing organisation committed to high safety standards. Opportunity to shape and drive the company's health and safety strategy. Competitive salary and benefits package. Longer term training and development opportunities A supportive team environment where your contributions make a real impact. If you have the skills and experience to excel in this role, we'd love to hear from you! Apply today and take the next step in your Health and Safety career.Consortium Professional Recruitment Ltd are a professional level recruitment consultancy specialising in the delivery of high relevance recruitment services on behalf of our clients across the UK. We regularly receive large responses to our advertising which can make providing individual feedback to every applicant challenging. If you haven't received a reply from us within 14 day of your application, we regret to say your application has been unsuccessful on this occasion. We have a policy of retaining your details for future vacancies unless you request otherwise.

Transport Administrator Location: Northampton Salary: £29,750 per annum Job Type: Permanent, Full-Time Working Hours: Monday to Friday, 37.5 hours per week (8-hour shifts including a 30-minute unpaid break) The OpportunityWe are seeking a highly organised and detail-oriented Transport Administrator to join a busy transport operation based in Northampton. This is an excellent opportunity for an experienced administrator to play a key role in supporting transport compliance, fleet administration, and operational reporting within a fast-paced logistics environment. The successful candidate will help ensure transport operations remain safe, efficient, and compliant through accurate record keeping, monitoring, reporting, and effective communication with drivers, managers, and external service providers. Key Responsibilities Maintain accurate and up-to-date transport compliance records and documentation. Process, monitor and track vehicle defect reports, ensuring issues are recorded and escalated where required. Support the preparation and distribution of compliance reports and performance data. Monitor driver licence records and associated compliance documentation. Assist with driver hours and Working Time Directive administration. Liaise with drivers, vehicle maintenance providers, and operational teams to obtain and verify information. Support internal and external audits by providing accurate documentation and evidence. Monitor fleet compliance records, including servicing, inspections, and MOT schedules. Update transport and compliance systems on a daily basis. Assist with compliance reviews, investigations, and continuous improvement initiatives. Provide general administrative support to the wider transport management team. About YouTo be successful in this role, you will have: Previous experience within a transport, logistics, compliance, or fleet administration environment. Excellent organisational and time management skills. Strong attention to detail and accuracy. Good analytical and numerical abilities. Excellent written and verbal communication skills. Strong IT skills, including Microsoft Excel, Word, Outlook, and Teams. The ability to manage multiple priorities and work effectively to deadlines. A professional and confidential approach when handling sensitive information. Desirable Experience Knowledge of transport compliance regulations. Understanding of driver hours, tachograph legislation, and the Working Time Directive. Experience using transport compliance or tachograph management systems. Previous experience within a transport compliance team. What You'll Receive Competitive salary of £29,750 per annum Permanent, full-time position Monday to Friday working pattern Opportunity to work within a supportive and professional transport team Ongoing training and development opportunities Apply today to join a growing transport operation where accuracy, compliance, and operational excellence are at the heart of everything we do.

Office Manager (Full-Time or Part-Time)Legal Services SectorAn established and highly respected professional services organisation is seeking an experienced and proactive Office Manager to play a key role in the smooth and efficient running of its operations.This is a varied and rewarding position offering the opportunity to take ownership of office administration, people management, facilities coordination, and business support functions. The role can be offered on either a full-time or part-time basis, making it an attractive opportunity for someone looking for flexibility alongside responsibility.The RoleReporting directly to senior leadership, you will oversee the day-to-day management of office operations, ensuring high standards of service, organisation, and professionalism across the business.Key responsibilities will include:• Managing and developing the reception and administration team• Providing PA and executive support to senior management as required• Coordinating the production and distribution of the company's monthly newsletter• Managing supplier relationships and contracts• Acting as the main point of contact for internal IT-related issues and liaising with external support providers• Supporting HR administration and employee-related processes• Assisting with project costings and general business administration• Working alongside the Facilities Manager to oversee premises and facilities matters• Identifying opportunities to improve processes, efficiency, and service delivery• Providing wider operational support to Directors and senior managementThere may also be opportunities for the successful candidate to become involved in selected finance-related activities, depending on experience and business needs.About YouWe are looking for an organised, confident and adaptable individual who thrives in a busy professional environment.You will ideally have:• Previous experience in an Office Manager, Administration Manager, Practice Manager, Operations Coordinator, or similar role• Experience managing, motivating, and developing staff• Strong organisational and multitasking abilities• Excellent communication and interpersonal skills• A proactive approach to problem-solving and continuous improvement• Strong Microsoft Office skills, particularly Excel• The ability to manage competing priorities while maintaining attention to detailWe would also welcome applications from experienced senior administrators or business support professionals who are ready to take the next step into a management position.What's on Offer• Competitive salary, dependent on experience• Full-time or part-time working arrangements available• 33 days holiday• Christmas and summer social events• Active staff social groups• A supportive and collaborative working environment• The opportunity to make a meaningful impact within a well-established and respected organisation• Opportunity to work 4 days or 5 days per week

Join a leading manufacturer as a Senior Export Administrator, managing global shipments, driving process improvements, and delivering outstanding customer service. Enjoy excellent benefits, career stability, and a collaborative team environment. Senior Export AdministratorBrighouse, West Yorkshire £35,000 - £38,000 DOE Full Time, Permanent Monday to Friday (37.5 hours per week) Please note: you must be authorised to work in the UK Our client is a leading manufacturer and independent blender of oils and lubricants, based in Brighouse, West Yorkshire. They have an outstanding reputation for delivering high-quality lubrication solutions to customers across a wide range of industrial sectors. With a strong focus on innovation, technical excellence and customer service, they partner with businesses to improve equipment reliability, reduce maintenance costs and enhance operational performance through industry-leading products and expert support. About the Role Our client is looking for an experienced and proactive Senior Export Administrator to join our team. This is an excellent opportunity for someone who enjoys taking ownership, improving processes, and working collaboratively in a fast-paced export environment. As a key member of a small team, you will play an important role in ensuring the efficient and accurate administration of international shipments while continuously seeking opportunities to improve performance and support business growth. Key Responsibilities Manage the end-to-end export administration process, ensuring all documentation is accurate and compliant Deliver exceptional customer service to our international customers and distributors, managing inbound and outbound customer communications Prepare and process export documentation, including commercial invoices, packing lists, certificates of origin, and shipping documents Coordinate with freight forwarders, carriers, customers, and internal departments to ensure timely deliveries Ensure compliance with international trade regulations and export procedures Apply and interpret Incoterms accurately when processing customer orders and shipments Monitor export activities and resolve any shipping or documentation issues efficiently Identify opportunities to improve processes, increase efficiency, and enhance service levels Support colleagues across the business and contribute positively to a collaborative team environment Undertake any other reasonable task as requested by the Head of International or other senior managers within the Company - Carry out these tasks in an enthusiastic and proactive manner About You The successful candidate will have: A minimum of 3-5 years' experience in an export administration role A strong understanding of Incoterms and international export documentation Excellent working knowledge of Microsoft 365, including Outlook, Excel, Word, and Teams A proactive mindset with a genuine desire to identify improvements and drive better performance Strong organisational skills with excellent attention to detail The ability to prioritise workloads and work effectively Excellent communication and problem-solving skills A collaborative approach and the ability to work successfully within a small team A positive, "can-do" attitude with a willingness to support others and take ownership of responsibilities What's on Offer Bonus Scheme 25 days Annual Leave + bank holidays, rising by 1 day for every 2 years of service, up to 30 days Contributory Pension Scheme Share Incentive Plan Discounted Millers Oils Products Death in Service Benefit Health Cash Plan Employee Assistance Programme Social Club If you are an experienced Export Administrator who enjoys working collaboratively, takes pride in delivering high standards, and is always looking for ways to improve how things are done, we'd love to hear from you. How to Apply: If you have the skills and experience required for this position, click "apply" today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents. You must be authorised to work in the UK. No agencies, please. The client is an equal opportunities employer and welcomes applications from all suitably qualified candidates regardless of background or experience. Other suitable skills and experience includes Export Administrator, Export Coordinator, Senior Export Coordinator, International Logistics Administrator, Shipping Administrator, Export Documentation Specialist, International Trade Administrator, Freight Coordinator, Customs Administrator, Logistics Coordinator, Shipping Coordinator, International Customer Service Administrator, Export Compliance Administrator, Supply Chain Administrator, Import & Export Administrator, Export Operations Administrator, Distribution Coordinator, Logistics Administrator, International Sales Administrator, Export Clerk.

Supply Chain Administrator We have an opportunity for an experienced Supply Chain Administrator to work for our global client based in Cambourne, Cambridgeshire. The Supply Chain Administrator plays a critical role in supporting the end-to-end supply chain process, ensuring timely and accurate coordination of purchase orders, freight, and documentation. This position requires strong organisational skills, attention to detail, and effective communication with internal teams and external partners. This role is a temporary contract position initially for 3 months with the possibility of the role becoming longer-term or permanent for the right candidate. You will be required to work full-time hours (37.5 hours per week) and our client offers hybrid working (1-2 days onsite and the rest working remotely from home). The role offers a generous hourly rate of 16.21 - 27.54 per hour depending on experience, plus 25 days holiday pro rata. Duties include: Purchase Order Management Access and update POs in Atlas for stock distribution. Download cockpit POs for visibility and confirm quantities with internal stakeholders. End-to-End Freight Coordination Manage freight activities from booking to delivery, ensuring compliance with timelines and requirements. Communicate with forwarders for quotes, vessel collection, sailing schedules, and ETA. Freight Documentation Preparation Create packing lists and commercial invoices using Excel templates. Prepare compliance documents including Country of Origin certificates and declarations. Send pro forma invoices and delivery notes created in SAP to ComOps. Shipment Tracking & Updates Monitor deliveries, track shipments, and update production order sheets. Update ComOps cockpit with quantity changes, delays, and stock availability. Keep ComOps informed of shipment ETAs. Internal Communication & Support Liaise with UK and Rhiem warehouses and internal teams regarding shipment readiness. Support local warehouses with inbound stock queries. Provide ad hoc updates to the commercial team and assist manufacturing with reporting and inventory updates. Documentation Management & Analytics Support Maintain accurate records and file delivery notes in Teams under shipment numbers. Provide data to support upstream reporting and analytics. Other Administrative Duties Perform miscellaneous tasks as required. Experience, Skills and Knowledge: Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Knowledge of freight operations and inventory management. Experience using SAP Atlas for deliveries and stock allocation. Strong analytical skills and process-driven mindset. Excellent communication and stakeholder management abilities. Ability to adapt in a dynamic environment

Job Title: Customer Service Administrator Location: Redhill (Hybrid Working 2 days from home) Salary: Up to £32,000 Summary This is an excellent opportunity for a proactive and customer-focused Customer Service Administrator to join a busy supply chain and customer operations team. The successful candidate will play a key role in delivering excellent customer service by processing orders accurately, resolving customer queries efficiently and supporting the smooth day-to-day operation of the order fulfilment process. This role requires excellent attention to detail, strong organisational skills and the ability to build positive relationships with both customers and internal stakeholders. Main Responsibilities Customer Service & Order Management Process customer orders accurately and within agreed timescales Coordinate orders with third-party logistics providers Manage order amendments and maintain accurate system records Process clearance, destruction and downgrade orders Coordinate customer sample requests Arrange special deliveries, courier bookings and stock uplifts Ensure customer orders are despatched and invoiced promptly Operational Support Complete month-end administration activities Process purchase orders and stock receipts Liaise with manufacturing and distribution sites regarding deliveries Maintain accurate operational records and documentation Customer & Stakeholder Management Build strong relationships with customers Act as the first point of contact for customer enquiries Resolve customer issues in a timely and professional manner Liaise with internal departments regarding product issues and customer requirements Continuous Improvement Identify opportunities to improve customer service processes Support continuous improvement initiatives across the business Communicate service and supply issues to relevant stakeholders Work collaboratively with planning and operations teams to minimise waste and improve efficiency Other Duties Provide support during busy periods and holiday cover Participate in a bank holiday rota where required Undertake any other duties appropriate to the role Essential Skills & Experience Previous experience in a customer service, customer operations or supply chain administration role Excellent customer service and communication skills Strong attention to detail with high levels of accuracy Good numerical and analytical ability Strong organisational and time management skills Ability to prioritise workload and meet deadlines Proficient in Microsoft Office (Excel, Word and Outlook) Excellent problem-solving skills Ability to build positive working relationships across multiple teams Proactive approach with a continuous improvement mindset Salary & Benefits (Use the same section style as the Finance Assistant JD.) Competitive salary Annual bonus Pension Private Medical Insurance Life Assurance Income Protection 26 days annual leave Hybrid working Flexi-time

A fantastic opportunity has become available with a unique and ever-expanding leader in the supply of quality Fresh Produce to retail customers in a key position. The position of Supply Chain Administrator will work in a fast-paced fresh produce environment, assisting the management team to ensure all aspects of the supply chain are efficient and meet the standards required. The position of Sales Administrator will work as a key member of the administrative team, with a focus on supporting management and managing the accurate updating of the company systems. Key duties are; Allocate fresh produce stock in rotation sufficient to produce customers next day/same day demand. Ensuring at all times that the third party packers are using the stock allocated. Ensure that all product is used efficiently and effectively to maximise yields. Provide information to the customers operations team to facilitate the most efficient distribution solution versus packing requirement We require; Experience gained within an administration / supply chain support function, with exposure to the Fresh Produce supply chain proving advantageous High level of professionalism and a confident approach, with the ability to communicate at all levels Ability to work within a fast-paced environment, with accuracy and attention to detail Confident IT Skills; Microsoft Office, with a focus on Excel ability Location: Kent Hours; 4 on 4 off day shift (06.00 to 18.00) Salary; 28,900

Office Manager (Full-Time or Part-Time) Legal Services Sector An established and highly respected professional services organisation is seeking an experienced and proactive Office Manager to play a key role in the smooth and efficient running of its operations. This is a varied and rewarding position offering the opportunity to take ownership of office administration, people management, facilities coordination, and business support functions. The role can be offered on either a full-time or part-time basis, making it an attractive opportunity for someone looking for flexibility alongside responsibility. The Role Reporting directly to senior leadership, you will oversee the day-to-day management of office operations, ensuring high standards of service, organisation, and professionalism across the business. Key responsibilities will include: Managing and developing the reception and administration team Providing PA and executive support to senior management as required Coordinating the production and distribution of the company's monthly newsletter Managing supplier relationships and contracts Acting as the main point of contact for internal IT-related issues and liaising with external support providers Supporting HR administration and employee-related processes Assisting with project costings and general business administration Working alongside the Facilities Manager to oversee premises and facilities matters Identifying opportunities to improve processes, efficiency, and service delivery Providing wider operational support to Directors and senior management There may also be opportunities for the successful candidate to become involved in selected finance-related activities, depending on experience and business needs. About You We are looking for an organised, confident and adaptable individual who thrives in a busy professional environment. You will ideally have: Previous experience in an Office Manager, Administration Manager, Practice Manager, Operations Coordinator, or similar role Experience managing, motivating, and developing staff Strong organisational and multitasking abilities Excellent communication and interpersonal skills A proactive approach to problem-solving and continuous improvement Strong Microsoft Office skills, particularly Excel The ability to manage competing priorities while maintaining attention to detail We would also welcome applications from experienced senior administrators or business support professionals who are ready to take the next step into a management position. What's on Offer Competitive salary, dependent on experience Full-time or part-time working arrangements available 33 days holiday Christmas and summer social events Active staff social groups A supportive and collaborative working environment The opportunity to make a meaningful impact within a well-established and respected organisation Opportunity to work 4 days or 5 days per week

An opportunity to join a newly launching private capital investment platform in a pivotal Fund Operations role, taking ownership of the operational framework that underpins fundraising, investor onboarding, governance, service provider oversight and fund activity. This is a hands-on position for an experienced operator who enjoys building processes, solving problems and working closely with senior stakeholders in a high-growth environment. Client Details Our client is an alternative investment management business preparing to launch a new private capital fund alongside an established operating platform. With significant growth ambitions and institutional backing, the firm is building the infrastructure required to support fundraising, investor activity and long-term scalability. This is a rare opportunity to join at an early stage and play a key role in shaping how the business operates as it grows. Description This is a broad and highly visible operations position where you will become the central point of coordination across the fund's operational ecosystem. Key responsibilities will include: - Own the end-to-end investor onboarding process: manage the fund administrator's KYC and subscription workflow, set and enforce service standards, resolve escalations, and run the closing process operationally at each closing date. - Own the fund's obligations framework: build and operate the register of regulatory filings across all active fundraising jurisdictions, side letter obligations, and fund document deadlines, and ensure every obligation is met on time by the responsible party. - Manage the service provider network day to day: fund administrator, depositary, corporate administrator, counsel, auditor and banks, including service review, escalation, fee and engagement oversight, and being the fund's primary operational counterparty to each. - Run capital events operationally: coordinate capital calls and distributions from initiation through LP funding, ensuring notices, calculations (reviewed by the Fund Controller) and side letter requirements are correctly handled. - Own the production process for quarterly investor reporting: source vessel-level and commercial data from the operating platform, financial data from the administrator, and deliver a complete, verified pack to agreed timetables for the Head of Investor Relations (narrative) and Fund Controller (financial sign-off). - Run governance operations for the general partner and the investment manager: board meeting cycles, pack preparation, minutes and resolutions, statutory and regulatory filings, working with the corporate administrator. - Own the data room and the fund's operational response to investor due diligence: process documentation, provider information and operational questionnaires, delivered through the Head of Investor Relations. - Design and document the fund's operating procedures from launch. This is not a traditional fund administration role. The successful individual will be expected to take ownership, drive outcomes and operate across both strategic and day-to-day matters. Profile We are keen to speak with candidates for the Fund Operations Manager role who can demonstrate: Experience within a fund, investment manager, private equity, private credit, infrastructure, real assets or alternative investment environment. At this stage we are only considering candidates from these backgrounds. Someone used to working in small team environments or start up funds would be deemed a good fit A broad understanding of fund operations, investor onboarding, governance and service provider management. Experience working with fund administrators, legal advisers, auditors and other external providers. A track record of improving processes, implementing controls or building operational frameworks. Strong stakeholder management skills and the confidence to engage with senior internal and external counterparts. The ability to work autonomously, prioritise effectively and thrive in a fast-paced, entrepreneurial environment. Candidates currently working within a fund environment are particularly encouraged to apply. Senior fund administration professionals looking to move in-house may be considered further down the recruitment process, but only if they can demonstrate strong ownership, commercial awareness and stakeholder management capabilities. Job Offer Fund Operations Manager role, permananent Salary range of 100,000 - 150,000, dependent on the level of experience. Bonus 50-70% of base. Permanent position based in London's West End. Five days in the office to foster collaboration and efficiency.

Your new company A leading organisation within the infrastructure and engineering sector is seeking an experienced and proactive Administrator to join their team in Falmer on a short-term temporary basis. This is an excellent opportunity to join a well-established business where you'll play a key role in supporting employee engagement, customer communications, community initiatives and day-to-day business operations. This varied position would suit a highly organised administrator who enjoys working with people, managing multiple priorities and providing exceptional support across several business functions. Your new role As Administrator, you will act as a central point of coordination between internal teams, customers and external stakeholders. You'll provide comprehensive administrative support while helping to ensure effective communication across the organisation. Key responsibilities will include: Supporting HR communications, employee engagement activities and internal announcements Assisting with the preparation and distribution of company communications and updates Acting as a first point of contact for customer enquiries and correspondence Supporting community engagement initiatives and stakeholder communications Coordinating meetings, diaries and team events Maintaining accurate records, databases and documentation Preparing reports, presentations and administrative paperwork Providing general office administration support to ensure smooth day-to-day operations Managing routine logistics and helping keep teams organised and efficient This is a broad and varied position offering exposure to multiple areas of the business, making it ideal for someone who enjoys a busy and diverse role. What you'll need to succeed To be successful in this role, you'll have: Previous experience in an administrative, office support or coordinator position Excellent written and verbal communication skills Strong customer service and stakeholder engagement abilities Exceptional organisational skills with the ability to prioritise competing workloads A proactive and flexible approach to work High attention to detail and accuracy Strong Microsoft Office skills, including Outlook, Word and Excel The ability to build positive working relationships with colleagues, customers and external contacts Experience supporting HR, communications, customer service or community-focused activities would be advantageous but is not essential. What you'll get in return Immediate start available Monday to Friday working hours (9:00am - 5:00pm) 37.5 hours per week Opportunity to gain experience within a recognised organisation A diverse and engaging role with exposure to multiple business functions Supportive team environment Valuable experience that will enhance your administrative career What you need to do now If you're an organised and professional Administrator looking for your next opportunity and are available to start at short notice, we'd love to hear from you. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Our client, a highly respected global organisation, is seeking an experienced Admin & Facilities Assistant to join their London office on a 6-month contract basis, with the potential for extension. This is an excellent opportunity for a professional and highly organised administrator who enjoys working in a fast-paced corporate environment and takes pride in delivering exceptional customer service while supporting the smooth operation of a busy office. Based full-time at the client's prestigious London office, you will provide reception, facilities and administrative support across the business, working closely with the Facilities and Services Lead to ensure seamless day-to-day operations. Key Responsibilities Welcome visitors and contractors, ensuring all security and visitor management procedures are followed. Manage reception activities, incoming calls and general office enquiries. Maintain visitor records, including overseas visitor logs in accordance with company requirements. Provide administrative support to the Senior Leadership Team, including travel coordination, expense management, reservations and diary support. Coordinate meeting rooms, hospitality requirements, training sessions, workforce meetings and company events. Manage incoming and outgoing mail, courier services and document distribution. Act as the primary contact for building management and maintenance providers, coordinating repair requests and facilities-related issues. Monitor office supplies and stationery levels, placing orders as required. Support onboarding activities for new employees. Process purchase requisitions and service confirmations through the procurement system. Provide cover for the Facilities and Services Lead during periods of absence. . About You To be successful in this role, you will bring: Previous experience in an administrative, office coordination, facilities or reception-based role. Advanced Microsoft Office skills, including Word, Excel and PowerPoint. Excellent organisational and planning abilities with strong attention to detail. A professional and confident communication style, both written and verbal. The ability to manage multiple priorities in a busy office environment. Strong customer service skills and a proactive approach to problem solving. The ability to handle confidential information with discretion and professionalism. A flexible, collaborative and adaptable approach to work. Experience supporting senior stakeholders would be advantageous. What's on Offer Competitive Salary 6-month contract with potential extension opportunities. Lunch allowance. Subsidised gym membership. Opportunity to work within a globally recognised organisation. Supportive and professional working environment. If you are an organised and proactive administrator looking for your next challenge within a professional corporate setting, contact me for more information.