Payroll Coordinator

Payroll Coordinator

Wallingford, Oxford, Reading, Didcot, Abingdon, Newbury, Swindon, Bicester, Banbury, Henley-on-Thames, Thame, Wantage, Witney, High Wycombe

Evolve Recruitment is seeking a highly organised and detail-focused Payroll Co-ordinator to support the monthly payroll cycle across a multi-business group using a managed payroll service (Moorepay).

This is an excellent opportunity for someone with payroll administration or coordination experience who enjoys structured processes, working with sensitive data, and collaborating with HR, Finance and business leaders. If you're confident managing deadlines, validating payroll inputs and maintaining strong controls, this role offers genuine scope to grow within a supportive, expanding organisation.

About the Role

You'll act as the central link between HR, Finance, Business Unit Leaders and the managed payroll provider, ensuring payroll data is accurate, deadlines are met, queries are resolved and compliance is maintained. The role is hands-on, fast-paced and ideal for someone who thrives on accuracy, process and stakeholder interaction.

Key Responsibilities

• Coordinate the monthly payroll cycle across multiple UK payrolls.
• Track deadlines, submissions, approvals and outstanding actions.
• Prepare and validate payroll inputs: starters, leavers, salary changes, deductions, allowances and absence data.
• Use HRIS reports (Workday) to support payroll checks and data accuracy.
• Liaise with HR, Finance and Business Leaders to gather missing information before cut-off.
• Support variable pay submissions via Moorepay templates.
• Review payroll preview reports and carry out initial validation checks.
• Raise, track and escalate payroll queries with the managed payroll provider.
• Maintain payroll trackers, audit evidence and compliance documentation.
• Support post-payroll tasks: payslips, P45s, pensions, recharges and reporting.
• Assist with statutory processes including SSP, SMP, NMW checks, P11Ds and pension re-enrolment.
• Respond to employee and manager payroll queries professionally and confidentially.
• Contribute to payroll process improvements and consistency across the group.

What We're Looking ForEssential

• Experience in payroll administration or coordination.
• Background working with an outsourced or managed payroll provider.
• Strong attention to detail and accuracy with high-volume data.
• Good Excel skills (checking, reconciling, manipulating data).
• Ability to manage multiple deadlines and follow structured monthly processes.
• Confident communicator with internal and external stakeholders.
• Understanding of payroll confidentiality, data protection and controls.
• Ability to spot discrepancies and follow issues through to resolution.

Desirable

• Experience using Moorepay.
• Experience using Workday or another HRIS.
• Exposure to multi-entity or multi-business payrolls.
• Knowledge of pensions, statutory payments, NMW, P11Ds or year-end processes.
• Experience supporting payroll process improvements.

Personal Qualities

• Highly organised, methodical and deadline-driven.
• Detail-focused with strong error-spotting ability.
• Confident chasing information and holding stakeholders accountable.
• Calm under pressure and able to juggle competing priorities.
• Practical, solutions-focused and keen to improve processes.
• Collaborative, approachable and trusted by colleagues.
• Self-motivated and eager to learn.

You are required to be eligible to work in the UK full time without restriction. If you feel you have the relevant skills and experience required for this role, then please apply to Evolve Recruitment, Kingston upon Thames for more information. Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days please assume that on this occasion your application has not been successful.