132 jobs found

Office Manager Role Specification Location: New Malden, Greater London Salary: £45,000 per annum Hours: Full-time, 40 hours per week About Thornhill Galleries Thornhill Galleries is one of the UK's leading specialists in antique, reproduction and bespoke fireplaces. Established over 140 years ago, we work with private clients, interior designers, architects and property professionals throughout the UK and internationally. Our New Malden showroom houses one of the largest collections of antique and reproduction fireplaces in the country. We are seeking a highly organised, proactive and personable Office Manager to oversee the day-to-day administrative and operational functions of the business. This is a varied role requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities across office administration, purchasing, logistics, customer service and showroom operations. As one of the first people our clients meet, you will play an important role in representing the business. Following a training period, you will also become confident in assisting walk-in customers, discussing our products and handling straightforward showroom sales enquiries. Key Responsibilities Office Administration & Operations Manage the day-to-day administration of the office and maintain both digital and paper filing systems. Maintain staff attendance and holiday records. Order office and workshop consumables. Coordinate the servicing and maintenance of company tools, machinery and equipment. Arrange accommodation and travel requirements for installation teams where required. Manage company utility accounts and service providers. Maintain trade account records and supplier information. Provide general administrative support to the Directors and wider team. Purchasing & Supplier Management Research and establish relationships with new suppliers. Source products and materials as required. Place purchase orders with UK and overseas suppliers. Coordinate overseas shipments and stock replenishment. Maintain accurate purchasing and supplier records. Stock Control & Logistics Record incoming stock and coordinate collections. Maintain accurate stock records for the showroom and warehouse. Arrange customer deliveries, collections and shipping documentation. Coordinate domestic and international shipping requirements. Customer Service & Showroom Act as the first point of contact for clients visiting the showroom. Welcome customers professionally and ensure they receive a warm, knowledgeable service. Following training, assist with straightforward showroom sales and customer enquiries. Support the sales team by preparing quotations and invoices. Develop a sound understanding of the company's products and services to confidently assist clients. Fleet & Facilities Manage company vehicle administration, including servicing, repairs, MOTs, road tax and breakdown cover. Arrange parking permits and other vehicle-related requirements. Assist with the management of company insurances, including business, vehicle and marine policies. Health & Safety & Compliance Prepare Health & Safety documentation, including RAMS and site-specific questionnaires. Manage CSCS card applications and renewals. Support general compliance and operational record keeping. Diary & Project Coordination Maintain company diaries and schedules. Coordinate daily staff itineraries and installation schedules. Assist in coordinating multiple projects to ensure deadlines are met. Skills & Experience The successful candidate will ideally have: Previous experience in an Office Manager, Operations Administrator or similar role. Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise a varied workload. A professional, friendly and confident manner when dealing with clients. Excellent written and verbal communication skills. Good IT skills, including Microsoft Outlook, Word and Excel. The ability to work independently whilst also supporting a close-knit team. Experience of purchasing, logistics or stock management would be advantageous, although not essential. Benefits £45,000 per annum. 28 days annual leave (including bank holidays). Company pension scheme. Free on-site parking. The opportunity to join a long-established family business with an excellent reputation and a friendly, supportive team.

Technical Administrator We are currently recruiting for a Technical Administrator to join a permanent team in the Nottingham area. This is an excellent opportunity for an experienced administrator who has worked within an engineering, technical, manufacturing, warehousing or logistics environment and is looking for a varied site-based role. The successful candidate will provide essential administrative and operational support to the site engineering team, while also taking responsibility for spare parts, stock control, workshop and stores organisation, purchasing and customer communication. The Role As a Technical Administrator, you will be a key point of contact for internal and external stakeholders, supporting the engineering team with day-to-day administration and ensuring the workshop, stores and spare parts functions operate efficiently. Key Responsibilities Administration -Support holiday and time recording processes. -Liaise with HR regarding employment and payroll queries. -Assist with payroll amendments. -Support resource management, including overtime and shift cover. -Assist with continuous improvement quotations. -Carry out invoice checks using SAP. -Support third-party contracts, renewals and associated documentation. -Maintain site training matrices and records. -Provide customer updates when required. -Prepare quotations, spreadsheets and reports. -Arrange training courses and bookings. Spare Parts & Stock Control -Identify technical spare parts and support the ordering process. -Manage delivery times, receipt of orders and stock put-away. -Maintain stock master data. -Monitor stock levels and critical spares. -Coordinate part repairs and liaise with suppliers. -Support obsolete and lifecycle part requirements. -Arrange shipments and deliveries. -Produce and maintain CMMS spare parts reports. -Support purchasing activities. Workshop & Stores -Maintain workshop and stores organisation. -Ensure good standards of hygiene and housekeeping. -Order and control tooling and equipment. -Manage COSHH stock and associated documentation. -Maintain filing and folder systems. -Coordinate PPE and workwear orders. -Manage consumables and stationery. -Organise tool calibration requirements. About You The successful candidate will ideally have: -Previous experience working in an engineering or technical environment. -Previous administration experience. -Experience with stock control and inventory management. -Experience working in a customer-focused environment. -Strong knowledge of Microsoft Office, spreadsheets and databases. -Excellent written and verbal communication skills. -Good numerical and organisational skills. -Strong attention to detail and accuracy. -The ability to manage multiple tasks and priorities. -A proactive, self-motivated and flexible approach. -Strong teamwork and collaboration skills. -A customer-focused approach. -The ability to communicate confidently with people at all levels. -Good analytical and problem-solving skills. -Fluent written and spoken English. -GCSE Grade C/5 or above, or equivalent, in Maths and English. -A full driving licence. Desirable Experience & Qualifications -Engineering qualification. -NVQ in Business & Administration. -Health & Safety or Manual Handling qualifications. -Experience working within an engineering environment for 5+ years. -Experience using SAP. -Experience within warehousing, logistics or supply chain environment

QHSE Administrator Location: Foston, Derbyshire Recruitment Partner: Pertemps Recruitment Hours: 8am-4pm, Monday to Friday Pay: £13.46 per hour About the Role Pertemps Recruitment is currently recruiting for a QHSE Administrator . This is an excellent opportunity for an organised and proactive individual looking to develop their career within Quality, Health & Safety, Environmental (QHSE) and Facilities. Working closely with the Site QHSE Compliance, Facilities & Training Manager, you will provide essential administrative support while helping to maintain compliance, safety standards, and efficient site operations. Key Responsibilities Update, organise and maintain QHSE documentation, records and filing systems. Complete and support routine site compliance checks, including daily, weekly and monthly fire safety inspections. Assist with annual emergency lighting checks and workplace noise surveys. Investigate facilities maintenance requests and gather the required information to raise repair jobs. Coordinate contractor visits and maintain relevant documentation. Support the QHSE and Facilities team with day-to-day requests and administrative tasks. Carry out site checks across office, warehouse and yard areas. Ensure records are accurately maintained and available for audit purposes. What We're Looking For Strong administrative and organisational skills. Excellent attention to detail with the ability to maintain accurate records. Good communication skills and a proactive approach to problem solving. Ability to work independently and as part of a team. Previous experience within QHSE, Health & Safety, Compliance, Facilities or Administration is advantageous. Confident using computer systems and Microsoft Office packages. PPE RequirementsAs this role involves working in warehouse and yard areas, candidates must wear: Safety boots High-visibility vest What's in it for You? £13.46 per hour. Full-time Monday to Friday position. Opportunity to gain experience within QHSE and Facilities. Supportive working environment. Varied role combining administration with site-based responsibilities. If you are organised, detail-focused and looking for an opportunity to build your career within QHSE, we would love to hear from you. Apply today with your up-to-date CV through Pertemps Recruitment.

Service Desk Analyst We're partnering with a growing, founder-led SaaS technology business operating within the workforce management and operations technology space. Led by a highly successful leadership team with a track record of building and scaling technology businesses, the company is helping organisations improve workforce visibility, employee safety, attendance, onboarding and operational efficiency through a combination of software, automation and innovative workplace technology. Their customers span a range of sectors including facilities management, healthcare, logistics, retail, manufacturing and hospitality, supporting organisations with large frontline and operational workforces. With continued growth and an expanding customer base, they are now looking to strengthen their Service Desk team with the addition of a customer-focused Service Desk Analyst. The Opportunity As a Service Desk Analyst, you'll be the first point of contact for customers using the platform and will play a key role in delivering an excellent support experience. You'll help customers resolve queries, investigate issues, provide guidance and ensure they get maximum value from the technology. This is an excellent opportunity for someone with strong customer service skills who enjoys helping people and wants to build a career within technology and software support. What You'll Be Doing Acting as the first point of contact for customers via phone, email and ticketing systems. Delivering a professional, friendly and efficient customer experience. Logging, prioritising and managing customer enquiries and incidents. Investigating issues and identifying solutions using internal documentation and knowledge resources. Keeping customers informed throughout the lifecycle of their enquiry. Resolving issues wherever possible within agreed service levels. Escalating more complex incidents to specialist teams with clear and accurate information. Maintaining detailed records of customer interactions and resolutions. Contributing to internal knowledge articles and support documentation. Working collaboratively with colleagues to continuously improve customer service delivery. What We're Looking For We're looking for someone who genuinely enjoys helping customers and takes pride in delivering a great service experience. You'll likely have experience in: Customer Service Advisor Customer Support Advisor Helpdesk Advisor Service Desk Analyst Contact Centre Advisor Technical Support Administrator Customer Experience Executive Essential Skills Excellent verbal and written communication skills. Strong customer service mindset. Positive and professional approach. Good problem-solving abilities and attention to detail. Ability to manage multiple tasks and prioritise workload. Confidence using technology and learning new systems. Proactive attitude with a willingness to take ownership. Ability to work independently in a remote environment whilst contributing effectively to a team. Desirable Experience Whilst not essential, we'd be particularly interested in people with: Previous customer service experience. Experience using business software. Exposure to helpdesk or ticket management systems. An interest in technology and software. Previous experience working within a support environment. Why Apply? Hybrid working. Comprehensive training and onboarding. Opportunity to join a growing SaaS business. Supportive and collaborative team culture. Clear pathway into software and technology support. Exposure to a modern technology platform used by organisations across the UK 26,000 salary plus benefits

82853 - Field Staff Supervisor This Field Staff Supervisor will report to the Operations Manager and will work within Network Operations based in our Croydon & Kingston offices. You will be a permanent employee. You will attract a salary of 68,144 per annum and a bonus of 3%. This role can also offer blended working after probationary period (6 months) - 3 days in the office and 2 remote Job Purpose The Field Staff Supervisor ensures the performance of assigned field teams in the Area. You will partner with other Field Staff Supervisors in the Region, Field Engineers, and Schedulers to ensure the best possible utilisation of resources and the highest levels of on-site productivity. The postholder requires supporting and achieving the goal of Zero Harm in all aspects of their work. Dimensions Staff responsibility: circa 20 craftspersons Financial authority to approve corporate card expense claims following FAL limit Approval of personal expenses and mileage up to 500 Authorisation to sign and approve timesheets Principal Accountabilities Ensure a high standard of safety management through site safety audits and maintaining safety performance within company parameters, promoting Zero Harm and supporting staff welfare. Daily planning, coordination and real-time management of resources for directly employed staff and contractors to maximise productivity and improve unit costs. Work with Field Staff Supervisors, Field Engineers, staff and Schedulers to improve resource utilisation and improve customer experience. Manage substation inspection processes and defect prioritisation to improve quality and consistency. Communicate with Engineers and Supervisors to ensure delivery of work packages forward planning of resources. Ensure timesheets reflect work undertaken. Manage transport fleet, plant and equipment to meet operational requirements. Ensure the return of all work packages observing Information and Incentives Project (IIP) and International Standards Organisation (ISO) requirements. Interpret and respond to management reports supporting resource monitoring and control. Support the Network Operations Area Manager in running the Area and Region, including strategic vision and implementation. Undertake emergency system responsibilities within the local tactical team and play an active role during storm situations. Improve through performance reviews, staff development and new technology. Ensure staff comply with procedures and remove barriers to efficient delivery. Manage all people-related aspects of the team, including performance management. Support delivery of network fault repairs, asset inspections, maintenance and connections work. Help deliver important operational indicators such as Customer Minutes Lost (CMLs) and Customer Interruptions (CIs). Leadership Responsibilities The Field Staff Supervisor will: Ensure jobs are carried out following Electricity Guaranteed Standards (EGS). Collaborate with civil and other contractors to maximise site productivity. Develop a sustainable culture with care for company values and safety standards. Ensure compliance with procedures. Demonstrate visible leadership through regular site visits. Lead by example with safe working practices and behaviours. Monitor employee health and wellbeing. Promote teamwork and monitor performance against agreed standards. Attend all training relevant to the role. Stop work activities where there is a health and safety concern and discuss actions with the Area Manager. Qualifications Experienced resource manager or technical administrator. Experience with electrical distribution. Familiar with organisational procedures and able to implement them locally. Understanding of professional and trade skills required to deliver field work. Have a technical background, such as Fitter, Jointer or Linesperson. ONC qualified or hold a minimum City and Guilds 2339 (formerly 232) in Electrical Power Engineering. Hold or be willing to obtain an IOSH Managing Safely qualification within an agreed timescale (normally within six months of appointment). Work with people at all organisational levels. Understanding of the range of professional and trade skills required for field work. Work collaboratively across Network Operations and other directorates. Grade Note: The core grade for the Field Staff Supervisor role is Band E. Candidates who are operational SAP Engineers, maintain operational authorisations, and participate in standby rotas or regularly use their authorisations may retain their higher legacy grade, Band D. We review this annually. Competencies Build relationships with managers and colleagues across Network Operations and other directorates. Competent in business systems including Ellipse and work management systems. Manage absence, HR issues, recruitment, training and assessment activities. Promote less experienced team members to achieve our goals. Encourage and manage change. Resolve people-related issues and escalate. Understand customer needs. Analyse data and situations objectively to identify causes and impacts. Improve performance. Manage time and resources while setting clear prioritise

Your new company A well-established and personable organisation based in Bristol is seeking an Office Manager to join their team on a permanent basis. This is a varied and hands-on role offering the opportunity to take ownership of office operations, support senior management and contribute to the continued success of the business. Your new role As Office Manager, you will be responsible for ensuring the smooth day-to-day running of the office and supporting a range of administrative, operational and customer-focused activities. Key duties will include: Overseeing daily office operations and facilities management Managing office supplies, equipment and supplier relationships Coordinating vehicle and fleet administration, including servicing, MOTs and compliance records Organising meetings, calendars, correspondence and office documentation Acting as the first point of contact for customer enquiries Supporting onboarding activities and general HR administration Processing invoices, expenses and basic financial administration Maintaining compliance, health & safety and company records Identifying and implementing process improvements to increase efficiency What you'll need to succeed Previous experience in an Office Manager, Office Coordinator or Administrator position Strong organisational and time management skills Excellent communication skills, both written and verbal Ability to manage multiple priorities and meet deadlines Strong attention to detail and problem-solving skills Confident using Microsoft Office and administrative systems Professional and customer-focused approach Ability to work independently and use initiative What you'll get in return Salary up to 35,000, dependent on experience Permanent opportunity Opportunity to support Directors and collaborate with business planning Join and support a friendly team who pride themselves on their high quality service Flexi hours, (late start/early finish) Hybrid 1x per week with more flexibility available Varied role with genuine responsibility and autonomy Parking on site Potential development into wider operational, HR or management responsibilities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

We are recruiting a proactive Projects and Commissioning Administrator to join our client's growing Projects team on a part-time basis, working 9.00am-2.00pm, Monday-Friday. This is an exciting opportunity to play a key role in supporting the successful delivery of projects from initial handover through to commissioning and completion. Reporting to the Projects Team Manager, you'll provide essential administrative, planning and coordination support, helping ensure projects are delivered on time, within scope and to the highest standards. Key Responsibilities include: Provide administrative, planning and coordination support to the Projects and Commissioning teams. Create and upload client Purchase Orders into the order management system and Opera. Prepare and issue Variation Quotations for additional works and maintain the Variation Order Register. Attend project handover meetings between Sales Managers and Project Managers. Assist with project planning using Microsoft Project, ensuring labour, materials, drawings and documentation are scheduled effectively. Maintain accurate document control, ensuring project information is logged, filed, distributed and tracked efficiently. Prepare and submit Risk Assessments and Method Statements (RAMS) in collaboration with the HSQE Advisor, ensuring documentation meets client and health & safety requirements. About You You'll be highly organised, proactive and detail-oriented, with the ability to manage multiple priorities while maintaining accuracy. You'll be a confident communicator who enjoys building positive working relationships with colleagues, clients and subcontractors. Essential Skills & Experience Previous experience in project coordination, project administration or document control. Excellent organisational and time management skills with the ability to prioritise a varied workload. Experience using CRM systems. Strong Microsoft Office skills, particularly Word and Excel. Excellent written and verbal communication skills. High attention to detail and a methodical approach to work. Ability to work independently as well as collaboratively within a team. Desirable Skills Experience using Microsoft Project. Experience coordinating subcontractors or commissioning activities. Knowledge of Risk Assessments and Method Statements (RAMS). Experience within construction, engineering, manufacturing projects. Benefits Contributory pension scheme. Life assurance. Employee Assistance Programme (EAP). Perks Direct employee benefits platform. Long Service Award Scheme. 25 days annual leave plus birthday leave and UK bank holidays (pro rata). Location: Medway Towns

Property Manager The organisation We are working with an established and well respected Property company who are looking to appoint a strong Property Manager at their office based in Manchester. This opportunity offers exposure to a diverse portfolio, mainly focussing on residential property, but also with mixed use properties. The portfolio includes assets subject to insolvency proceedings, giving the successful candidate the opportunity to manage properties through complex stages of their lifecycle. You will work alongside an established Recovery & Valuation team, insolvency practitioners and internal receivers, with direct exposure to Partners and other property specialists. The role and responsibilities Reporting to the Partners, the Property Manager will take responsibility for a portfolio of distressed properties, helping to secure, manage and maximise their value throughout insolvency proceedings. Key responsibilities: Take control of properties following appointment and coordinating security, inspections, re-keying and other necessary works. Manage contractors to maintain properties and meet relevant compliance requirements. Manage tenant and occupier relationships, including rent collection, lease reviews, queries and lease obligations. Support lease negotiations or terminations where required as part of the insolvency process. Coordinate maintenance, health and safety requirements, utilities, insurance and building security, particularly across vacant or non-trading properties. Maintain property records, budgets and transaction logs while reconciling rental income, service charges and arrears. Support financial reporting, asset valuations and cash flow projections for administrators. Prepare properties for sale or auction and working with agents, valuers and legal teams throughout the disposal process. Undertake property viewings and site inspections when required. Skills and requirements: Working knowledge of managing residential, commercial or mixed-use property. An understanding of property maintenance, statutory compliance and health and safety requirements. Working knowledge of tenant management, rent collection and lease obligations. The ability to maintain accurate property and financial records. The ability to coordinate contractors and work with agents, valuers, legal advisers and other property professionals. A considered approach to managing priorities where property matters can be time-sensitive. Previous exposure to distressed assets, insolvency proceedings would be beneficial but not essential. Benefits: Competitive salary Hybrid working Vitality Healthcare - after probation 25 days annual leave Additional day off for your birthday Pension Contribution If you require any adjustments or additional support during the recruitment process for any reason whatsoever, please let your Cobalt consultant know.

Receptionist / Administrator - Adult Social Care (Learning Disabilities) Location: West London Pay Rate: £21.52 PAYE £27.35 Umbrella Hours: Monday - Friday, 8:45am - 4:30pm Contract: Ongoing Temporary (Long-Term Opportunity) We are urgently recruiting for a Receptionist / Administrator (Business Support Officer) to join a newly developed Education, Health & Wellbeing Hub supporting adults with learning disabilities, autism, and complex needs with a local authority This is a key front-facing role within a busy centre, ideal for someone with strong administrative skills and a professional, compassionate approach to working with vulnerable adults, families, and professionals. This is an ongoing position with long-term potential . The Role You will act as the first point of contact for the centre, ensuring a welcoming, safe, and efficient reception and administrative service. Responsibilities include: Managing the front desk, greeting visitors and directing them appropriately Handling incoming calls, emails, and general enquiries Coordinating and updating transport arrangements for residents Maintaining accurate records, registers, and usage data Supporting communication with families, carers, and external professionals Monitoring health & safety logs, reporting repairs, and conducting daily checks Managing post, supplies, and general office organisation Supporting events, meetings, and centre communications About You We are looking for a proactive and organised individual who can thrive in a fast-paced, people-focused environment: Previous experience as a Receptionist, Administrator, or Front Office professional Strong customer service skills with a professional and empathetic manner Excellent organisational and multitasking abilities Confident using Microsoft Office and office systems Ability to work independently and as part of a team Comfortable working within a social care or public sector setting A genuine interest in supporting adults with additional needs is highly desirable. Requirements Enhanced DBS issued within the last 12 months (essential) Willingness to work occasional weekends on a rota basis (with days off in lieu) Why Apply? Immediate start available Ongoing, long-term opportunity Opportunity to work in a rewarding Adult Social Care environment Be part of a newly developed and community-focused service Competitive pay and supportive team environment If you are available immediately and looking for a meaningful long-term opportunity, apply today.

Do you get a buzz from a perfect cycle count and a tidy stock position? When something 'goes missing', are you the one who follows the trail and finds the root cause? Can you keep process and data aligned so the right toys are always in the right place at the right time? Here at GXO Daventry , we're recruiting for Inventory Administrator to join our new and exciting site, working in partnership with our customer, M&S. You will play a key role in ensuring stock accuracy across the site. You will be working on a full-time, permanent basis, on an 'any 5 days out of 7 ' pattern, covering the hours of 06:00 to 14:00. Pay, benefits and more: As an Inventory Administrator, you'll receive: An hourly rate of £15.36 28 days of annual leave (inclusive of Bank Holidays) Flexible dental insurance plans Company sponsored pension scheme 24/7 online GP service, life assurance and fully comprehensive employee assistance programme Access to our MyBenefits platform, offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! Admission to GXO University, our online learning platform enabling you to achieve your career aspirations! What you will do on a typical day: Carry out inventory tasks such as stock counting, adjustments, audits, and handling damaged or returned goods to maintain accurate stock records Support warehouse operations (Goods In, Despatch, Pick) by investigating discrepancies, resolving errors and providing general operational support Maintain and update spreadsheets and reports to ensure accurate KPI data and high data integrity across the department Follow health & safety standards while keeping work areas tidy and working efficiently to meet performance targets and customer service expectations What you need to succeed at GXO: Strong communication and numerical skills to confidently manage data, reports, and day-to-day inventory tasks Good organisation and problem-solving ability, with ownership of your workload and the flexibility to adapt to changing priorities A team-focused approach with the confidence to use your own initiative and make sound decisions in a fast-paced environment High attention to detail and a commitment to accuracy, integrity and maintaining professional standards at all times We engineer faster, smarter, leaner supply chains. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement

Location: Alyth Hourly Rate: £20.00 Contract Length: 6 Months Working Pattern: Full Time Role Overview: As the Site Administrator, you will play a crucial role in maintaining the administrative functions of our site. You will be the backbone of our operations, ensuring that all administrative tasks are handled efficiently and effectively. This is an exciting opportunity for someone who thrives in a fast-paced environment and has a keen eye for detail. Key Responsibilities: Manage daily administrative tasks, including scheduling meetings, maintaining records, and handling correspondence. Assist in the preparation and organisation of site documentation and reports. Support the Site Manager and other team members by providing administrative assistance as needed. Maintain an organised filing system, both physical and electronic, to ensure easy access to information. Coordinate site visits, meetings, and events, ensuring all logistics are managed smoothly. Liaise with various stakeholders, including contractors, suppliers, and team members, to facilitate effective communication and collaboration. Monitor inventory levels of office supplies and equipment, placing orders as necessary. Assist with onboarding processes for new site personnel, ensuring all necessary documentation is completed. Ensure compliance with health and safety regulations and company policies on site. Qualifications: Proven experience as an administrator or in a similar role, preferably within a site or construction environment. Excellent organisational skills with the ability to prioritise tasks and manage time effectively. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software is a plus. Ability to work independently and collaboratively as part of a team. Attention to detail and problem-solving skills. A proactive and adaptable approach to work. If you are ready to take the next step in your career and contribute to exciting projects, we want to hear from you! Please submit your CV outlining your relevant experience. Join us and play a vital role in driving our projects to success. We look forward to receiving your application! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Centre Administrator Location: Didcot Salary: Competitive Contract: Permanent Hours: Full-time (37.5 hours, Monday to Friday) or Part-time (approximately 25 hours per week, including school hours) Elevation Recruitment Group are delighted to be recruiting for a Centre Administrator on behalf of a well-established property management business.This is a fantastic opportunity for an organised and proactive administrator to join a busy retail environment, providing essential administrative, financial and operational support to the Centre Manager and wider team. Key Responsibilities Acting as the first point of contact for tenants, contractors and visitors. Managing purchase orders, invoices and financial administration. Supporting budget monitoring, reporting and expenditure analysis. Producing newsletters and maintaining regular communication with occupiers. Coordinating meetings, processing post and providing general administrative support. Maintaining Health & Safety and compliance records, including contractor documentation. Supporting procurement activities and supplier administration. Assisting with sustainability reporting and community engagement initiatives About You Previous administration experience within a busy office environment. Strong financial administration, invoice processing or budgeting experience. Excellent organisational skills and attention to detail. Strong Microsoft Office skills, particularly Excel. Excellent communication skills and the ability to build positive working relationships. The ability to manage multiple priorities and work independently. Experience within property, retail, facilities management or commercial environments would be advantageous but is not essential. If you're looking for a varied administrative role with excellent development opportunities, we'd love to hear from you. Apply today through Amy Wood at Elevation Recruitment Group.

Are you highly organised with a passion for HR and people processes? Looking to play a key role across the full employee lifecycle, from recruitment to onboarding? Ready to make an impact by supporting a busy HR team and delivering a great employee experience? Here at GXO, we are currently recruiting for a HR Administrator (10 month FTC) to join our Greenford team, supporting our customer, Waitrose. You will support the smooth day-to-day operation of the HR function by managing a wide range of administrative tasks and providing timely support on HR-related matters. This role plays a key part in delivering a consistent, efficient, and people-focused HR service. It is ideal for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in maintaining accuracy and confidentiality in their work. This is a full-time,10 month fixed term contract, working Monday to Friday 08:00 to 16:00 predominately, but there is a requirement to be flexible on occasion as the site runs from 06:00 to 23:00, 7 days a week. Pay, benefits and more: We're looking to offer a salary of up to £27,000 , and 33 days annual leave (including bank holidays). Your benefits package includes a company sponsored pension scheme, life assurance and access to our benefits platform, including retail discounts. What you'll do on a typical day: Provide comprehensive administrative support to the HR team, ensuring processes run smoothly and efficiently Maintain accurate employee records and documentation, including right-to-work checks, contracts, and HR system updates in line with GDPR Coordinate the end-to-end recruitment process, from offer preparation to onboarding and induction Act as a first point of contact for HR queries, while supporting compliance, health & safety, and note-taking for HR meetings Manage key employee lifecycle activities, including onboarding, leavers processing, and supporting wellbeing and engagement initiatives What you need to succeed at GXO: Previous administrative experience, ideally within HR Strong organisational skills with excellent attention to detail Proficiency in Microsoft Office and confidence using HR systems Experience handling confidential information with discretion GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement

Contract Manager - Social Housing Repairs, Voids & Disrepair Location: Thame (Office Based) Salary: 60,000 per annum Contract: Permanent Start Date: Immediate Start Available Contract Manager - Social Housing Are you an experienced Contract Manager looking for your next challenge within the social housing sector? We're working with a well-established and growing contractor that is looking to appoint a driven and commercially focused Contract Manager to oversee a portfolio of responsive repairs, voids and disrepair works. Based full-time from the company's office in Thame, you'll play a key role in ensuring operational excellence, contractual compliance and exceptional service delivery across multiple housing contracts. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys leading high-performing teams while building strong client relationships. The Role As Contract Manager, you will have overall responsibility for the successful delivery of repairs, voids and disrepair contracts, ensuring projects are delivered safely, efficiently, on time and within budget. Your responsibilities will include: Managing the day-to-day operational delivery of responsive repairs, voids and disrepair contracts. Leading, motivating and developing operational teams, including supervisors, administrators and subcontractors. Building and maintaining strong relationships with local authority and housing association clients. Monitoring contract performance against KPIs, SLAs and client expectations. Managing budgets, cost control and commercial performance to maximise profitability. Overseeing health and safety compliance, ensuring all works are delivered in line with legislation and company standards. Reviewing operational performance, identifying improvements and implementing best practice. Managing subcontractor performance and ensuring quality standards are consistently achieved. Producing operational reports and attending client review meetings. Supporting business growth by identifying opportunities for service improvements and contract development. About You We're keen to speak with experienced Contract Managers who have a proven track record within the social housing maintenance sector. You'll ideally have: Significant experience managing responsive repairs, voids and disrepair contracts. Strong knowledge of social housing maintenance and property services. Experience managing operational teams and driving performance. Excellent commercial awareness with strong budget management skills. A customer-focused approach with exceptional client relationship management skills. Sound understanding of health and safety legislation and compliance. Strong organisational and problem-solving abilities. Excellent communication and leadership skills. Full UK driving licence. What's on Offer? Salary of 60,000 per annum Permanent, full-time position Immediate start available Office-based role in Thame 26 days annual leave plus bank holidays Supportive and collaborative working environment Opportunity to join a growing and reputable business Career progression and long-term development opportunities Apply Today If you're an experienced Contract Manager with a background in social housing repairs, voids and disrepair and you're looking to join a business that values quality, accountability and customer service, we'd love to hear from you. Apply today for immediate consideration.

Lettings Assistant, London Tw8, £13.45ph Are you a customer-focused professional with a passion for delivering exceptional service? Do you thrive in a fast-paced environment, managing leasing activities and creating outstanding resident experiences? If so, we have the perfect opportunity for you! As a Lettings Assistant, you ll be at the heart of the community, ensuring residents experience seamless service. Your daily duties will include viewings, tenancy administration, building inspections, and resident engagement, all while fostering strong relationships with contractors and suppliers. Key Responsibilities: First point of contact for residents, contractors, visitors Conducting sales and leasing activities, including viewings and follow-ups. Managing enquiries Supporting move-in and move-out processes. Assist with resident events to create a thriving community. Ensuring the property meets high standards for viewings. Handling administrative tasks such as database updates and maintenance requests. Responding to resident queries and concerns with professionalism and care. What We're Looking For: Strong customer service skills with sales experience in the property, BTR, or PBSA sector Excellent organisational abilities, multitasking skills, and attention to detail. A proactive attitude with the ability to work independently and as part of a team. Competence in Microsoft Office and property operations software (training provided). Strong verbal and written communication skills. Knowledge of landlord/tenant legislation and UK health & safety regulations is a plus! This role is to start immediately. (ritzrecempbus)

Project Coordinator Location: Lancashire Salary: Up to £35,000 DOE Hours: Monday-Friday, 7.30am - 4pm Working closely with the Senior Technical Contracts Manager, you'll play a key role in coordinating projects from mobilisation through to completion, ensuring engineers, subcontractors and clients are fully supported throughout the project lifecycle. Key Responsibilities Coordinate commercial HVAC and mechanical projects from start to finish. Prepare Risk Assessments and Method Statements (RAMS). Support compliance with CDM 2015 regulations and maintain Health & Safety documentation. Schedule engineers, subcontractors and site activities. Coordinate labour, materials, plant, equipment and site access requirements. Maintain and update CAFM/job management systems. Produce project reports, trackers and project documentation. Prepare Operation & Maintenance (O&M) manuals and handover documentation. Raise purchase orders and support procurement activities. Track project progress, costs and variations. Assist with quotations, invoicing and financial administration. Maintain accurate project files, action logs and document control. Arrange permits, inductions and compliance documentation. Build strong relationships with clients, suppliers and internal teams. Attend project meetings and provide administrative support throughout the project lifecycle. About You We're looking for someone who is highly organised, detail-oriented and able to manage multiple priorities in a fast-paced environment. You'll ideally have: Previous experience in a Project Coordinator, Project Administrator or similar role. Experience within Construction, Building Services or Hard Facilities Management. Experience using CAFM or job management systems. Strong Microsoft Office skills, particularly Excel, Word and Outlook. Excellent communication and organisational skills. The ability to coordinate multiple stakeholders and manage competing deadlines. The following would be desired, but are not essential: Knowledge of commercial heating systems. Knowledge of commercial hot water systems. Experience with air conditioning and ventilation projects. NHS project experience. To be considered, please submit your CV or reach out to (url removed).

Job Purpose To deliver an exceptional workplace experience for employees and visitors while providing efficient administrative and operational support across the office. Acting as a key point of contact, you will ensure the smooth running of workplace services, meeting rooms, facilities, and administrative functions. Key Responsibilities Workplace & Customer Service Act as the first point of contact for employees, visitors, and guests. Deliver a professional and welcoming workplace experience. Conduct regular floor walks to ensure office areas are clean, safe, and fully operational. Monitor meeting rooms and ensure they are set up to the required standard. Report and follow up on facilities, maintenance, and health & safety issues. Support workplace events and visitor management. Business Administration Manage printing, scanning, photocopying, binding, filing, and archiving requests. Coordinate couriers, taxis, meeting room bookings, and video conferencing requirements. Process administrative requests including business card orders, document retrieval, and expense support. Maintain accurate records and complete data entry tasks. Provide general administrative support and complete ad hoc requests as required. Teamwork & Communication Work closely with internal teams and service providers to deliver a seamless service. Communicate operational updates and escalate issues where necessary. Support colleagues and demonstrate flexibility in meeting business needs. Skills & Experience Previous experience in office administration, workplace services, facilities, hospitality, or customer service. Excellent communication and customer service skills. Strong organisational skills with the ability to prioritise workloads. Proficient in Microsoft Office applications. Proactive, reliable, and able to work independently. Professional, positive, and adaptable with a strong attention to detail. Personal Attributes Customer-focused and solution-oriented. Well organised and highly dependable. Team player with a "can-do" attitude. Able to work under pressure and manage multiple tasks effectively. Committed to delivering high standards of service. This version is suitable for a recruitment advert or internal job description and keeps the focus on the key responsibilities without too much operational detail. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Office Manager/Administrator Manage phone calls and emails from regular customers and new queries Add all orders onto our Crystal SAP bespoke software Create invoices from all orders and finalise payments with cash customers through the World Pay platform Email account customers their invoices Pack goods and despatch via Royal Mail, DPD Couriers or DHL Express for European customers Liaise with production staff regarding orders which are ready for despatch. Filing of all orders in appropriate folders Keeping on top of stationary supplies, Utility information etc Liaise with the bookkeeper who will gradually train you on other aspects of the administrative side which need completing. Keep the Health & Safety information UpToDate Supporting the MD which also involves having training regarding the company product A good understanding of Excel and Word is required Being Tech savvy with Microsoft 365 Outlook, in regards to scam emails etc

Your new company Hays are recruiting for a permanent client services and meeting coordinator. This role is fully office based in Manchester City Centre. Your new role To deliver an exceptional, world-class client experience by supporting all aspects of client services, including reception, concierge, and the full coordination and delivery of meeting rooms and event spaces. The role ensures seamless service across all touchpoints, combining hospitality, technical support, and operational excellence. Key Responsibilities Client Experience & Front-of-HouseProvide a professional meet-and-greet service for clients and guests, both in person and virtually. Deliver a high-end, hospitality-led experience, anticipating and responding to client needs. Offer a concierge-style service, including arranging transport and local recommendations. Build strong rapport with clients, acting as a trusted and approachable point of contact. Meeting & Events Coordination Manage meeting room setups, including furniture layouts, catering arrangements, and technical requirements. Coordinate end-to-end meeting support, from booking through to completion. Act as the primary contact for key meetings and events, offering guidance and expertise. Work closely with business development and events teams to support planning and delivery. Audio-Visual & Technical Support Support the use of in-room technology, including video conferencing (e.g. Teams), presentation tools, and audio systems. Troubleshoot AV and technical issues using structured problem-solving approaches. Provide user support for Wi-Fi, printing, and presentation software, including PowerPoint enhancements. Liaise with specialist teams to escalate and resolve technical faults. Operational Coordination Collaborate with internal teams (technology, catering, facilities, maintenance) to ensure smooth service delivery. Monitor room and space utilisation, ensuring efficient use of resources. Resolve scheduling conflicts and competing demands for space and services. Maintain high standards across meeting rooms and client areas, ensuring they are fully equipped and presentable. Coordinate deliveries, ensuring prompt communication with relevant teams Administration & ComplianceManage administrative tasks including reporting, financial reconciliation, and invoicing. Maintain accurate records of bookings and service usage. Adhere to organisational policies, procedures, and service standards. Follow all health and safety regulations, including emergency and business continuity procedures. Support additional workplace duties as required. What you'll need to succeed Proven experience in a corporate reception, hospitality, or meeting room environment. Experience using booking or space management systems (e.g. Eptura/Condeco) is desirable. Strong IT proficiency, including Microsoft Office, Outlook, and AV/conferencing platforms. Excellent written and verbal communication skills, with the ability to engage at all levels. Strong interpersonal skills with the ability to build rapport quickly. Well-organised with a structured and methodical approach to work. Ability to manage multiple priorities in a fast-paced environment. Confident in resolving conflicts and handling competing demands. Comfortable working independently as well as part of a team. Proactive, adaptable, and solutions-focused mindset. Must have administrative experience within professional services What you'll get in return This role is paying 2,000, excellent benefits and a fantastic business which promotes self-development. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Overview Job Title: Stock Controller / Admin Support Department: Warehouse Location: Corby Central Distribution Centre (CDC) Shift Pattern: 08:00 - 16:00 Pay Rate: £12.75 Role Scope & Purpose The Stock Controller / Admin Support role is responsible for driving operational efficiency by ensuring absolute integrity and accuracy of customer and supplier stock data. This post holder will enforce strict compliance across all operational and safety processes while maintaining strong, collaborative relationships with internal warehouse teams, external suppliers, and clients. Key Responsibilities & Accountabilities Stock Control & System Management WMS Maintenance: Daily management and maintenance of the Warehouse Management System, ensuring system control and that all adjustments are fully understood, audited, and reported. Inventory Management: Plan, execute, and oversee regular stock takes, scheduled counts, and Perpetual Inventory checks. Pallet & Flow Management: Track and maintain accurate pallet controls to ensure an efficient flow of stock throughout the site. Issue Investigation: Conduct root-cause analysis on stock discrepancies, manage quality checks and handle wastage reporting. Administrative & Operational Support Reporting: Prepare, compile, and submit accurate daily, weekly, and monthly operational and inventory reports. Enquiry Resolution: Serve as a key point of contact for resolving customer, client, and supplier stock inquiries quickly and efficiently. Stakeholder Engagement: Maintain and build professional relationships with suppliers and cross-functional site departments. Compliance, Quality & Safety Compliance Standards: Adhere strictly to company health and safety policies to maintain a safe working environment. Quality Frameworks: Apply active awareness of HACCP and BRC compliance standards across all daily operational practices. Experience & Key Competencies Key Experience & Qualifications Proven experience working with Warehouse Management Systems (WMS) and stock control processes. Strong numerical capability and a high level of analytical precision. Technical & Behavioural Competencies Detail-Oriented: Exceptional accuracy and thoroughness in data entry and record-keeping. Problem-Solving Skills: Logical approach to identifying and resolving inventory discrepancies. Teamwork & Initiative: Able to work collaboratively within a diverse team as well as independently using sound judgment. Time Management: Strong organisational skills with the ability to prioritise tasks under tight deadlines. Flexibility: Willingness and adaptability to cover alternative shift patterns for administrative cover (holidays/sickness) when required.