Office Coordinator

We are seeking an organised and proactive Office Coordinator support the smooth day-to-day running of the business. This role is responsible for managing office administration, compliance, health & safety documentation, client onboarding, financial administration, and operational support.

The successful candidate will play a key role in ensuring company records, systems, and processes are maintained accurately and efficiently while supporting both staff and clients professionally. Please note the starting outs would be 7.30am and finishing early each day in Royston due to the nature of the business

Key Responsibilities

• Office Administration and running of the office, making the role your own!
• Maintain and update company policies and procedures to ensure compliance with current legislation and best practice.
• Manage and update health & safety documentation, including COSHH assessments, RAMS, and Dynamic Risk Assessments (DRAs).
• Carry out annual employee checks, including HAVS, noise assessments, next of kin details, and personnel records.
• Renew and maintain company licences, accreditations, and certifications.
• Prepare and manage employment contracts and staff documentation.
• Maintain accurate employee records, including holidays, sickness, and absence management.
• Create and distribute toolbox talks and safety briefings.
• Operational Support
• Book and coordinate staff training courses.
• Schedule works, quotations, and appointments.
• Write up surveys, quotations, and related documentation.
• Complete and maintain method statements and operational paperwork.
• Support office and yard operations both remotely and on-site when required.
• Client & Customer Management
• Maintain excellent customer relationships and respond to enquiries professionally.
• Support business development activities and client approvals.
• Finance & Systems Administration
• Raise invoices and manage credit control processes.
• Chase purchase orders (POs) and follow up outstanding payments.
• Liaise with accountants regarding financial queries where required.
• Upload quotes, invoices, and compliance documents onto company systems
• Pay vehicle tax and manage associated administration for company vehicles.

Skills & Experience

• Strong organisational and multitasking abilities.
• Excellent communication and customer service skills
• Good understanding of Health & Safety processes i
• Ability to work independently and manage multiple priorities effectively.
• Proficient in Microsoft Office and general administrative systems.

Why apply ?

lovely friendly office, great team in an expanding organisation, parking available, career growth