EA and Office Manager

About the Role We are working with a highly successful international organisation to recruit an experienced Executive Assistant to provide high-level support to the EMEA General Manager and wider EMEA Leadership Team. This is a varied and highly visible role, combining senior executive support, international travel coordination, leadership meeting management, supplier management and office/facilities coordination. You will be a trusted partner to senior leadership, working with a high degree of confidentiality, discretion and independence while ensuring the smooth running of both executive administration and the UK office environment.Key Responsibilities

• Provide proactive, high-level administrative support to the EMEA General Manager and senior leadership team, including complex diary management, international travel arrangements, and confidential correspondence, presentations, reports and briefing documents.
• Coordinate EMEA leadership meetings, conferences, events and off-site activities - managing agendas, papers, minutes and follow-up actions - as well as international surveys and senior-level customer meetings.
• Act as a key point of contact for senior executives, customers, suppliers and internal stakeholders, and manage executive expenses, ensuring documentation is accurate and processed efficiently.
• Support the management of travel agencies, hotels, airlines and other travel-related suppliers, alongside relationships with office suppliers, contractors, landlords and building management.
• Review UK office invoices and liaise with Accounts Payable, support office services and facilities budgets, coordinate maintenance and facilities contractors, and work with HR to maintain office policies - proactively identifying and resolving issues as they arise.

About You

• Significant experience supporting senior executives, ideally at VP, GM, C-suite or board level, within a multinational or international organisation.
• Excellent diary, meeting and international travel management experience, with strong written and verbal communication skills.
• Experience producing high-quality presentations, reports, correspondence and meeting documentation, with excellent Microsoft Office skills (Word, Excel, PowerPoint).
• Experience managing suppliers, contractors or service providers, ideally including facilities or office services coordination.
• Strong organisational and time-management skills, with the confidence to work independently, handle confidential information, and take a proactive, detail-focused approach to competing priorities.

The Ideal Candidate You'll be someone who naturally takes ownership rather than waiting to be asked. You will be comfortable working with senior leaders, able to anticipate what is needed, manage competing priorities calmly and professionally, and build strong relationships across an international business. This is an excellent opportunity for an established Executive Assistant looking for a high-profile role supporting EMEA leadership within a global organisation, with genuine responsibility across both executive support and office operations. If you're an experienced Executive Assistant who enjoys being the person who makes everything happen behind the scenes, we'd love to hear from you.