Executive Assistant in Global Markets

The role of Executive Assistant Global Markets is to provide seamless administrative and secretarial support to dedicated Executive Managers and their direct reports (e.g., Heads of divisions, departments) including diary and inbox management, where applicable.

Client Details

This position is with a global organisation operating in the banking industry, known for its professional culture and global reach. The company is committed to providing excellent opportunities for growth and values efficient and effective support within its teams.

Description

• Diary management to allocated Executive Managers : Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day
• Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
• Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/ issues.
• Be ready to question meeting to organize and raise alternative ideas proactively when appropriate
• Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times
• Arranging weekly management meetings: collecting slides, prepare agenda using powerpoint/pdf and distribute them via email/SharePoint
• Screening and prioritizing phone calls and emails
• Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements
• Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure
• Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers
• Ensuring all expenses has been processed following the Group and Global Markets procedure and policies
• Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc.

Profile

• 2-5 years as an Executive Assistant experience within financial services
• Understanding of Compliance and Regulatory requirements
• Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
• Good written and oral English language skills
• A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
• Ability to build and maintain effective working relationships
• Excellent communication and interpersonal skills
• Strong organisational and time management skills
• Ability to juggle many tasks at the same time

Job Offer

• Competitive salary of 52,500 per annum
• Permanent position with long-term career opportunities.
• Professional and structured working environment in financial services.
• Opportunities to support senior leaders and gain valuable industry insights.
• Potential for personal and professional development within a global organisation.
• Hybrid working - 1 day from home a week

If this role as Executive Assistant Global Markets in the financial services industry aligns with your skills and aspirations, we encourage you to apply today.