Secretary

Secretary - Legal Sector

Location: Bristol
Job Type: Full-Time, Permanent

The Role

We are seeking an experienced and proactive Secretary to provide high-quality administrative and secretarial support to legal professionals. This role plays a key part in enabling fee-earners to focus on client delivery by efficiently handling their organisational and administrative needs.

Key Responsibilities

Diary & Contact Management

• Manage and maintain fee-earners' diaries, coordinate meetings and resolve scheduling conflicts.
• Liaise with PAs and clients to ensure smooth communication and meeting arrangements.
• Organise meeting logistics including room bookings, travel arrangements, video conferencing, and catering.
• Monitor emails and post, prioritising urgent matters and using initiative to respond or redirect as appropriate.

Travel & Expenses

• Coordinate domestic and international travel bookings, including transport, accommodation, itineraries, and currency.
• Process expense claims and track payments using internal systems.

Administrative Support

• Handle day-to-day admin including photocopying, scanning, and delegating large-volume tasks to relevant departments.
• Manage file opening, archiving, and document storage in compliance with internal procedures.
• Assist with submission and monitoring of invoices and billing processes.
• Support time recording, reporting and other related administrative duties.

Client & Document Management

• Maintain accurate client contact records using CRM systems.
• Support with pitch and event preparation including RSVP tracking, presentation formatting, and document editing.
• Prepare letters, agendas, reports, and meeting packs to a high standard.
• Support the maintenance and updating of fee-earner CVs and profiles for client submissions or pitches.

Marketing & Business Development

• Help collate and update information for marketing purposes.
• Assist in the preparation of speaker materials and coordination of client events.
• Update intranet or team pages with relevant documentation or event information.

What We're Looking For

Experience & Skills

• Proven experience as a secretary or team assistant, ideally in a professional or legal services environment.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to work under pressure.
• High level of discretion when handling confidential information.

Technical Proficiency

• Good working knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Familiarity with document management systems, CRM platforms tools and financial systems.
• Understanding of branding and house style in professional documents.

What They Offer

• Competitive salary and benefits package, including private medical insurance and pension contributions.
• Flexible, hybrid working model with at least three days in the office (dependent on team requirements).
• Ongoing learning and development through structured training programs, workshops, and resources.
• A collaborative and inclusive working environment that values diversity and professional growth.
• Regular social and networking events, and active diversity and inclusion groups.