Finance Administrator

Job Title: Contracts & Finance Administrator Location: Erith (Office-Based) Type: Full-Time, Permanent Salary: £30,000 per annum

Are you a detail-oriented Finance Administrator who is ready to take the next step in their career and thrive in a structured fast-paced environment. We're looking for a proactive Contracts & Finance Administrator who thrives in a fast-paced environment.This is a fantastic opportunity to play a key role in supporting contract management, financial reporting, and audit preparation within a dynamic and collaborative environment.

Key Responsibilities

• Collate and store contract documents on Coins for audit and retention purposes.
• Track and summarise new contract forms submitted by commercial teams.
• Create and maintain contracts on Coins and Ezone, ensuring accuracy and alignment with documentation.
• Administer contract details such as retention and project end dates.
• Set up new customers on Coins & Ezone, including running Creditsafe reports.
• Coordinate closure of old contracts, resolving financials and accruals.
• Complete monthly ONS and Magnox surveys using Coins data.
• Reconcile scrap logs across sites.
• Update and chase client valuation schedules to support debtor management.
• Process monthly internal intercompany invoices.
• Review and allocate unmatched registered invoices to projects.
• Monitor and report on accruals, resolving aged items with relevant teams.
• Prepare documentation for audits and maintain filing systems.
• Provide holiday cover for the Sales & Purchase Ledger team as needed.

Key Competencies

• Strong administrative and organisational skills.
• Experience in finance or commercial administration.
• Proficiency in Microsoft Excel and Teams.
• Familiarity with Coins or similar ERP systems.
• Excellent communication and coordination abilities.
• Ability to manage multiple tasks and meet deadlines.

Key Performance Indicators (KPIs)

• Timely reconciliation of scrap logs and invoices.
• Accuracy in audit documentation and preparation.
• Efficient management of contract trackers and documentation.
• Responsiveness to internal and external queries.
• Completion of monthly and quarterly financial reports.
• Effective support during audits and team absences.

Benefits:

• Comfortable, modern working environment.
• EOT bonus scheme.
• Enhanced Benenden health care after three months.
• On-site parking.
• Pension scheme.

To apply for this Finance Administrator position, please submit your CV and a cover letter detailing your experience with Prophet and why you are interested in joining our team