Job Description
Legal Secretary - Residential Conveyancing
- Location: Basingstoke
- Job Type: Full-time
- Salary: Up To £30,000 (Depending on Experience)
We are seeking a dedicated Legal Secretary to join our Residential Conveyancing team. This role involves comprehensive support to our Fee Earners, handling everything from file opening to post-completion tasks. The ideal candidate will have experience in a legal setting, particularly within Residential Conveyancing, and possess strong administrative and organisational skills.
Day-to-day of the role:
File Opening and Pre-Contract:
- Take instructions from clients and provide quotes.
- Assist with file opening and obtaining completed Protocol documentation.
- Prepare and issue contracts and supporting paperwork.
- Conduct necessary searches and assist Fee Earners with pre-contract work.
- Ensure compliance with CQS requirements.
Post-Contract:
- Handle files post-exchange of contracts, including drafting and approving transfers, and liaising with clients for signatures.
- Manage registration requirements and give Notice of Assignment to Landlord.
Completion and Post Completion:
- Execute all procedures on the day of completion, including stamping of transfer deeds and making land registry applications.
- Ensure all files are checked for outstanding matters, report finalisation to clients, and arrange for file archiving.
Other Duties:
- Provide support to Fee Earners, including typing, file maintenance, and client liaison.
- Utilise all office computer and software systems after appropriate training.
- Offer general support across departments and cover for switchboard and post on a rotational basis.
Required Skills & Qualifications:
- Proven administrative or secretarial experience in a legal setting.
- Experience in pre and post-completion administration within a Residential Conveyancing Department is desirable.
- Strong organisational and time management skills.
- Proactive and able to prioritise effectively.
- Excellent interpersonal skills, including in-person, phone, and written communication.
- Familiarity with case management systems, experience with LEAP is advantageous but not mandatory.
To apply for this Legal Secretary position in Residential Conveyancing, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.
