Document Controller

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Document Controller

Nottingham / Hybrid

6 Month Contract

Job Purpose

To provide Document Control for complex multi-site Projects to ensure the delivery of compliant and traceable project documentation.

Key Accountabilities

To be the key interface with the Main Works Contractor's document controller(s) and systems to ensure all contractual documents are correctly administered in compliance with policies and procedures

To prepare document transmittal notes and maintenance of all documents received and issued by the Project Team(s)

To ensure all documents are reviewed and approved by relevant individuals / functions prior to issue and internal SLAs and contractual deadlines are met for the completion of document reviews and responses

To ensure changes and the current revision status of documents are identified and remain legible and readily identifiable.

To ensure documents of external origin are distributed to correct individuals and/or departments in correct time scales in line with contractual obligations.

To ensure all documentation generated across the project life cycle is controlled, traceable and the issue

status recorded to ensure an adequate audit trail. Produce simple MI and reports for management on overdue workflows and document volumes to prompt compliance and continuous improvement

To ensure there is no unintended use of obsolete documents and apply suitable identification if they are to be retained for any purpose.

To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.

Establish and maintain a Request for Information system, providing reports to the Project Team.

Provide guidance to Project Teams on the operation and functionality of the document control system and source training, technical and procedural support for all users.

Thoroughly police the procedures and standards defined in the project's protocols and procedures.

Review all comments made on documents to ensure that they have been added electronically and form part of the audit history

Knowledge, Experience & Technical Knowhow

Experience of computer literacy in the use and application of standard MS applications, in particular Excel, PowerPoint and Word and SharePoint

Extensive experience in the use of Common Data Environments (CDE) and/or collaboration software for document control such as SharePoint online, Autodesk etc

Experience of project delivery and using naming conventions and metadata in Document Control

Awareness of Construction contract environment, including contractual terms of conditions and processes

Experience of working across teams and building relationships and working closely with project delivery teams

Experience of managing formal documentation control, including process flow and knowledge to ISO 19650 BIM

Experience and Knowledge of project handover records and CDM Health & Safety file requirements

Experience in creating a culture of continuous improvement through the use of systems and procedures

Note - if you do not hear back within 48 hours of applying, please assume you have been unsuccessful on this occasion, however, we will have your CV and contact details on files should something more suitable arise.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.