Team Assistant

Team Assistant - Investment Bank
12 month contract with potential to extend
Based in Canary Wharf
Office-based 5 days per week
19.38 per hour + holiday pay
8am - 5:30pm

A leading investment bank are urgently looking for an experienced Team Assistant to support their sales team on a 12-month contract with likelihood to extend.
This role is fully onsite in Canary Wharf

Key Responsibilities

• Proactively manage constantly changing diaries, resolve scheduling conflicts, and prioritise time-sensitive tasks
• Arrange meeting logistics including rooms, restaurants, conference call/video facilities, and catering
• Act as gatekeeper for all requests, managing high volumes of calls, emails, and external interactions up to CEO level
• Prepare meeting data packs and ensure all attendees are fully briefed
• Maintain CRM records and manage sensitive data with discretion
• Provide ad hoc administrative support including document preparation, filing, presentation edits, and recruitment coordination
• Coordinate complex travel itineraries including flights, hotels, visas, and ground transport
• Organise events such as client entertainment, offsites/on-sites, and team socials
• Prepare, track, and process expenses accurately and in line with policy

Skills & Experience

• Proven administrative experience within a fast-paced corporate environment
• Highly organised with exceptional time management and the ability to multitask under pressure
• Strong interpersonal skills with a confident, friendly, and professional demeanour
• Proactive, resourceful, and able to work autonomously when required
• Excellent written and verbal communication skills
• High attention to detail, strong work ethic, and a collaborative mindset
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to maintain strict confidentiality and adapt to changing priorities; willingness to work overtime when needed.

If you possess the relevant skills and experience please submit your CV today!

Ref: JMM(phone number removed)

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