Job Description
Executive Assistant to Head of Programme
Location: Raynesway, Derby (Jubilee House)
Contract: 6-month contract (with potential to go temp-to-perm)
Rate: £36,000 £43,000 (dependent on experience and level)
Start Date: ASAP
Working Pattern: Hybrid currently 3 days office / 2 days home, moving to 2 days office / 3 days home
Clearance: BPSS, DBS & full referencing required
Role Overview
We are seeking an experienced Executive Assistant to provide high-level, proactive support to the Head of Programme, a senior leader operating one level below board and reporting into the CEO. This is a high-profile role within an engineering-led, programme-focused organisation, requiring strong judgement, discretion, and the ability to manage complex stakeholder relationships.
The Executive Assistant will act as a trusted partner, supporting effective decision-making and ensuring smooth day-to-day operations across a demanding programme environment.
Key Responsibilities
- Provide comprehensive Executive Assistant support including complex diary management, inbox management, and meeting coordination
- Act as a key liaison between the Head of Programme and senior internal stakeholders, including executive leadership and engineering teams
- Coordinate programme and governance meetings, prepare agendas, take minutes, and track actions
- Manage confidential and sensitive information with discretion
- Support programme activities by ensuring timely communication and information flow
- Arrange travel, accommodation, and expenses
- Build strong relationships across engineering, programme delivery, and executive teams
Essential Skills & Experience
- Proven experience as an Executive Assistant supporting senior or executive-level leaders
- Strong stakeholder management and communication skills
- Experience working in fast-paced, complex, or regulated environments
- Highly organised with excellent attention to detail
- Ability to work proactively, anticipate needs, and manage competing priorities
- Immediate availability or no notice period strongly preferred
Desirable Experience
- Background in nuclear, utilities, rail, or engineering-led organisations
- Experience supporting large-scale programmes or technical leadership teams
Additional Information
- Initial contract: 6 months
- Potential temp-to-perm salary: £36,000 £43,000 (dependent on experience and level)
- Location: Raynesway, Derby (Jubilee House)
- Reporting line: Head of Programme (reporting into the CEO)
- Interviews: Scheduled for the New Year
