Event Coordinator

We are recruiting for one of our leading creative clients in west Yorkshire.

We are seeking an outgoing, enthusiastic and creative Events Executive to join a friendly festival team. This role is perfect for someone already working in producing or project management who's ready to deepen their experience, work more creatively, and be part of the fast-paced and rewarding arts and culture sector.

This is a contract role between 6-12 months and with a potential to be made permanent on the successful completion of the initial contract.

About the role

Working closely with our Artistic Director and Head of Programme & Marketing, you'll help shape and deliver an exciting, high-quality programme of events and creative activity for our annual public festival. You'll collaborate with artists, performers, publishers, agents, funders and partners to make brilliant things happen-on time, on budget, and to a high standard.

No two days will be the same, and you'll be trusted to take ownership of your projects while being supported by a passionate and collaborative team.

What you'll be doing

• Research, curate, plan and deliver events across assigned programme strands
• Work directly with artists, speakers, partners and creative organisations
• Keep production moving smoothly by communicating clearly with colleagues around scheduling, travel, accommodation, staffing and marketing
• Support the marketing team with accurate event information, and occasionally help with writing and proofreading copy
• Ensure colleagues handling logistics (travel, accommodation, catering, etc.) have everything they need
• Collect and share artist and partner feedback to help us keep improving
• Log and prioritise invoices and support budget monitoring
• Meet agreed deadlines and delivery standards, escalating complex issues when needed

This role requires flexibility in working hours, particularly during the festival delivery period. A driving licence and access to a vehicle is preferred.

We're looking for someone who has:

• Proven experience as a Producer / Creative Producer and/or Project Executive
• A strong track record of delivering complex events from idea to evaluation
• Excellent communication skills and the ability to build long-lasting relationships
• Experience managing budgets
• Confidence juggling multiple strands of work at once
• Strong organisational skills and the ability to work independently
• Excellent written and verbal communication
• The ability to work quickly and accurately in a time-sensitive environment
• Solid IT skills, including Microsoft Office and Mac