Book Keeper / Administration

Are you a reliable, detail-oriented individual who enjoys structure, accuracy and helping things run smoothly? LivePay is looking for a professional Book Keeper & Office Administrator, on a part-time basis, 16 hours per week, to support our growing finance and operational team.

About LivePay

LivePay is a trusted provider of fully managed payroll and payment solutions, combining over 45 years of experience with bespoke technology to simplify how businesses manage payroll and financial data. We work with organisations across the UK and beyond, including Jersey, Guernsey, Isle of Man and Ireland, supporting a wide range of sectors with services that save time, reduce risk and ensure compliance with ever-changing tax and payroll regulations.

At LivePay, we believe that payroll should be simple, secure and dependable so our clients can focus on growing their business rather than worrying about compliance and reporting. Our team of CIPP-qualified professionals are passionate about delivering excellent client service and building long-term relationships. We're continuously evolving our systems and processes to stay ahead of industry needs, investing in technology and people to improve the experience for clients and their employees alike.

The Role

As our Book Keeper & Office Administrator, you will play a central role in ensuring smooth financial operations across the business. You'll be responsible for accurate day-to-day bookkeeping, managing invoicing and payments, preparing financial reports, and supporting compliance tasks including VAT and statutory submissions.

You'll also provide essential administrative support that helps the wider business function effectively - from organising meetings and taking minutes to supporting procurement and asset management.

This role is ideal for someone who thrives in a structured environment, enjoys working with numbers and systems, and takes pride in doing things right. Strong professionalism and the ability to handle sensitive and confidential information with discretion are essential.

This role supports the backbone of our financial integrity and client trust, ensuring timely and accurate accounting that underpins everything we do. You'll work closely with the Managing Director and leadership team, helping to deliver reliable financial insight and excellent service to our internal and external stakeholders.

What You'll Be Doing

• Prepare and issue monthly customer invoices
• Update the accounts system with Payables and Receivables
• Produce monthly management reports
• Monitor, chase and report on overdue accounts
• Prepare and submit VAT returns
• Support business compliance activities and training on non-payroll topics
• Organise internal meetings: agendas, minutes and distribution
• Assist with procurement and proposals to the Managing Director
• Maintain asset registers and control
• Perform ad-hoc duties as required

Who We're Looking For

You may be the perfect fit if you are:

• Reliable, disciplined and methodical in your work
• Comfortable working with financial data and accounting systems
• Able to communicate professionally and empathetically with customers, adapting to meet the needs of stakeholders as needed
• Good at organising your own time and prioritising tasks
• Trustworthy with a strong sense of confidentiality
• Comfortable with Microsoft Office and similar productivity tools

Experience with bookkeeping and the ability to use accounts software effectively are essential.

What We Offer

• A part-time, permanent position, ideal for work-life balance,16 hours per week (flexible working hours)
• Salary £11,428 - £12,480 (FTE £25,000-£27,000)
• Flexible working hours across the working week to fit your schedule
• A supportive, team-oriented environment where your reliability and calm approach are valued
• Opportunities to contribute to process improvements and the growth of the business

How to apply

If you are interested in this position and would like to learn more our client would love to hear from you. Please attach your CV to the link provided and they will be in direct contact.