Team Assistant

TEAM ASSISTANT MATERNITY COVER
Our client, a global investment bank, is currently seeking experienced and passionate Team Assistants to provide extensive administrative support to Associate and Junior VP-level bankers on a temporary basis to cover maternity leave within the team. This is a high-performance role working in a fast-paced team. This opportunity suits an ambitious candidate from a client-facing or administrative background who thrives working in a high-pressure and workload environment, and who enjoys a high-energy environment.

TEAM ASSISTANT ROLE:

• Provide high-level administrative support to executives across multiple cities within a collaborative, team-oriented environment, with flexibility to support different teams and provide cover when required
• Proactively manage complex calendars across multiple time zones, prioritising meeting requests and coordinating intricate schedules, including in-person meetings and phone or video conferences
• Handle a high volume of incoming calls, taking accurate and detailed messages while engaging confidently and professionally with senior business leaders and clients
• Coordinate domestic and international travel arrangements, including visa applications, and process expense reports and related invoices in a timely and accurate manner
• Arrange on- and off-campus meetings, working closely with conference services to book meeting rooms and catering, register guests, and ensure all materials are prepared in advance
• Carry out general administrative duties including invoice submission, time entry, copying, scanning, filing, mailing, archiving, and ad hoc projects as required
• Manage highly confidential and sensitive information with the utmost discretion and professionalism
• Act as an integral member of the support team, maintaining strong awareness of priorities and anticipating support requirements
• Ensure adherence to compliance policies and obtain all relevant approvals in line with regulatory requirements

TEAM ASSISTANT ESSENTIALS:

• Minimum 12 months experience in supporting executives either in financial services, private sector or customer service industry
• Communicate clearly and professionally in person, on the phone, via Zoom and by email when liaising with colleagues and stakeholders at all levels
• Demonstrate the ability to manage multiple time-sensitive tasks and priorities, remaining organised and focused under pressure
• Work collaboratively as a supportive team player, maintaining a positive attitude and contributing to a cooperative working environment
• Show dependability and strong attention to detail, with the ability to multitask effectively and maintain high standards of accuracy
• Be confident using Microsoft Word, Excel and Outlook to a high standard, producing accurate and well-presented documents
• Be willing, approachable and demonstrate a professional, can-do attitude in every aspect of their work
• Be adaptable and flexible, able to provide support across several teams as business needs evolve
• Use initiative and resourcefulness to solve problems and find practical solutions with minimal supervision
• Exercise discretion and sound judgment when handling confidential or sensitive business information
• Prior experience in the financial industry is preferred but not essential

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.