Executive Officer

We've got a great opportunity for a long term temp role within the Government Department, to join a fast paced office, working as PA/Diary Manager.

The role covers a range of activities required to support the Director and Deputy Directors in their daily activities. Key responsibilities include:

• Providing a vital first point of contact for partners, customers, staff and other stakeholders.
• Developing, building and maintaining good working relationships and a reliable reputation for informed knowledge and experience.
• Managing the Deputy Directors inbox, sorting emails as received and flagging urgent work to the appropriate team members.
• Diary management, general team support and prioritising competing priorities.
• Ensuring meetings, key stakeholder meetings and ad hoc meetings are scheduled, rooms and catering booked, and travel and accommodation arrangements in place.
• Delivering secretariat outputs for identified governance boards or key site meetings (setting agendas, note taking, producing actions and monitoring outputs).
• Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information.

• Experience required - organising and delivering work to tight deadlines.
• Working across teams and within a team.
• Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing).
• Working on own initiative and prioritising workload to meet conflicting objectives.
• Attention to detail.
• Competent IT skills (Word, Excel, Outlook).

If you are interested in this position, please apply below.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.