Diary Manager

Andy File Associates Limited is working as a Recruitment Business on behalf of our client with regards this temporary position

Temp for 3 months

Office in Sheffield city centre

Core hours are 8.30am 5pm

Are you a highly organised professional with a passion for public service and a flair for managing complex schedules? Our client is seeking a proactive and detail-oriented Diary Manager to support the Mayor and senior leadership team in delivering their strategic priorities across the region.

About the Role

As Diary Manager, you will play a pivotal role in ensuring the smooth running of the Mayor s day-to-day engagements. You ll be responsible for managing a dynamic and high-profile schedule, coordinating meetings with internal and external stakeholders, and ensuring the Mayor is fully briefed and prepared for every engagement.

Key Responsibilities

• Manage and maintain the Mayor s diary, ensuring optimal use of time and alignment with strategic priorities.
• Liaise with senior officials, partners, and community representatives to schedule meetings and events.
• Commission briefings and itineraries, working closely with policy, communications, and operations teams.
• Anticipate and resolve scheduling conflicts, adapting plans quickly and professionally.
• Support wider administrative functions within the Mayor s Office as required.

About You

You ll be an experienced Administrator or Executive Assistant with:

• Exceptional organisational and time management skills.
• Strong interpersonal and communication abilities.
• Discretion, diplomacy, and a calm approach under pressure.
• Confidence using digital tools and calendar systems (e.g., Outlook, Teams).
• A commitment to public service and an understanding of the political landscape.

Why Join Our Client?

This is a unique opportunity to work at the heart of regional decision-making, supporting a Mayor who is driving change and championing communities. You ll be part of a passionate, collaborative team making a real difference.

Due to the nature of the role, which involves a significant amount of interaction with the Mayor, the successful candidate will need to be able to work in the office when the Mayor is present. When the Mayor is out (for example during periods of annual leave or when on a visit) there are opportunities for flexible working such as working from home.