Buying Admin Assistant - Food Retail

Buying Admin Assistant - Food Retail
Buying Admin Assistant - Food Retail

The location of the role is Paddington, London (hybrid working).
The duration of the contract is 12 months.
The pay rate on offer is 15 per hour.

Role Purpose
To support in delivering the partners food products globally in wholesale and franchise partners. Across NPD, seasonal and core range. Assisting with critical path delivery across International Food.

Key accountabilities and measures

• Manage the manual excel product set up spreadsheet process for selling to partners - respond to further requests for information from the brand
• Check through the information in the sheet (may need to back and forth with the brand get the information in the correct format)
• Work with relevant product and tech teams to ensure proper set up
• Source and share imagery with the partner
• Support with collating information for PIM (product information management)
• Track cost prices for products from point of order to dispatch
• Help to prepare Sign Off Packs and Trading Packs for Selling Events
• Manage and co-ordinate sample requirements for all events, requests, and sign offs.
• Ensure accuracy of Systems and Labels in readiness for International Selling Events (where appropriate).
• Be able to build relationships with key stakeholders e.g., business units, tech, finance
• Set up any additional lines/requests and progress quickly to ensure on time launch for the relevant season.
• Use appropriate IT systems and software packages required to drive delivery of your elements of the critical path.
• Manage project critical path
• Product set up: Set up across all temp regimes & maintain eliminations across core and seasonal ranges
• Master data maintenance: maintain accuracy across data such as prices, suppliers etc
• Invoice & CLL amendments where needed
• UPC creation: Across all categories/markets
• Letters: Provide shorts/excess letters for customs clearance where needed

Key skills

• Either buying experience with a major retailer or alternatively experience within a retail environment
• Passion for products and desire to learn about the brand and customer
• Highly organised with attention to detail when performing tasks, ability to anticipate and manage problems, with an ability to prioritise and escalate where necessary
• Systems experience or a clear demonstration of the ability to learn to use systems quickly
• Good communication skills; communicating clearly using phone, email etc.
• Knowledge of, or strong desire to learn about the end to end buying process to take responsibility for Critical Path Management
• Proactive in taking workload away from other members of the Wholesale team
• A digital and global mind-set that supports the growth of the International Wholesale business