Personal Assistant to Headteacher- Permanent Vacancy!

Headteacher's Personal Assistant - BournemouthSalary: £32,000-£36,000 (DOE)Contract: Permanent Full Time Term Time + Additional Weeks (or All Year Round)Hours: 8:00am - 5:00pm (1 hour lunch)

Are you highly organised, calm under pressure and confident working in a dynamic, purposeful environment?This is an outstanding opportunity to become the trusted right hand to a Headteacher, playing an essential role in the smooth running and success of a vibrant school community. We value diversity and warmly welcome applicants from all backgrounds.

? Why This Role Matters

As the Headteacher's PA, you will be the heartbeat of the school office - the dependable organiser, the gatekeeper of sensitive information and the person who ensures everything runs seamlessly behind the scenes.

Your work will be varied, meaningful and deeply appreciated across the whole school.

Enquiries & Communications

• Act as the warm, professional first point of contact for staff, parents, governors and visitors.
• Manage incoming calls, inboxes and face-to-face enquiries with efficiency and sensitivity.
• Oversee visitor procedures, ensuring robust safeguarding.
• Handle confidential correspondence with absolute discretion.
• Work with the Clerk to Governors to coordinate meetings, panels and key documentation.

Diary, Administration & Daily Operations

• Take full ownership of the Headteacher's diary - scheduling proactively, preparing briefings and ensuring smooth daily operations.
• Maintain accurate digital and manual records, following compliance requirements.
• Track work-in-progress files and follow-up actions.
• Manage the central school calendar, coordinate events and attend site meetings to support logistics.
• Produce high-quality reports, documents and minutes.
• Support key administrative processes, including:
  • Bursary applications
  • Staff leavers
  • Pupil transfers
  • Staff appraisals and probation cycles

? Office Management & Leadership

• Ensure the school office runs smoothly, professionally and efficiently.
• Maintain a welcoming reception environment.
• Provide reception cover when required.
• Coordinate hospitality for meetings and events.
• Oversee post distribution and office supplies budgets.
• Support pupil record keeping and parent communications.
• Maintain office security and access control.
• Manage pupil allergy information and issue allergy discs.
• Ensure telephones are staffed from 8am-5pm daily.
• Ensure all documents, letters and publications remain accurate and current.
• Line manage administrative staff, including the Receptionist.
• Lead staff appraisals, development and performance support.
• Promote a positive, solutions-focused office culture .
• Remain calm and effective during emergencies.
• Provide accurate information to emergency services when needed.
• Ensure staff lists and registers reach assembly points during evacuations.

What We're Looking For

Qualifications

• GCSE English & Maths (Grade C/4+).
• NVQ Level 3 in Business Administration (desirable).

Experience

• Senior-level administration or PA experience.
• Experience handling confidential information.
• Line management experience.
• School setting experience (desirable).
• First aid training (can be provided).
• Excellent written and verbal communication
• Strong organisation and prioritisation
• High attention to detail
• Confident IT user (Word, Excel, MIS)
• Knowledge of GDPR, safeguarding and regulatory frameworks (desirable)

Interested? Apply Now!