Temporary Accounts Payable Clerk

Job Title: Temporary Accounts Payable Assistant

Location: Redditch B98
Contract Type: Temporary - 2 Months
Reports to: Financial Controller

About the Role

We are looking for a Temporary Accounts Payable Assistant to support our clients finance team with the day-to-day running of the purchase ledger function. You will play a key role in ensuring supplier invoices, employee expenses and payments are processed accurately and on time, and that any issues are resolved quickly and efficiently.

This role typically takes around 2 months to reach full effectiveness, so we're looking for someone who can hit the ground running in a fast-paced environment.

Key Responsibilities

• Maintain and update the manual purchase order spreadsheet, ensuring all purchase orders, invoices and credit notes are accurately recorded
• Chase missing purchase orders and invoices with the business as required
• Process supplier invoices and credit notes, including:
• Manual nominal coding
• Matching to manual purchase orders
• System purchase order matching
• Ensure invoices are authorised in a timely manner by relevant department heads
• Check, code and process employee expenses, ensuring:
• Correct authorisation is in place
• Compliance with the Company's schedule of authority
• All receipts are provided
• Collate and process Company credit card statements, ensuring all receipts are received and correctly recorded
• Ensure VAT is correctly accounted for on employee expenses and credit card transactions
• Prepare and process the weekly payment run, ensuring supplier payments are made in line with agreed terms
• Process direct debit invoices and review bank statements to ensure all payments are posted promptly
• Reconcile supplier statements regularly, requesting missing documentation and resolving discrepancies
• Monitor and manage the accounts payable email inbox daily, responding promptly to queries
• Assist with the month-end accounts payable close
• Ensure compliance with internal control procedures
• Support ad-hoc finance tasks, including cover for Accounts Receivable when required

Key Accountabilities & Measures of Success

• Invoices and employee expenses processed accurately and on time
• Manual purchase order spreadsheet updated daily
• Weekly payment runs completed and all manual payments recorded on Oracle by week end
• Compliance with Health & Safety responsibilities associated with the role

Skills, Experience & Qualifications

Essential:

• Minimum 2 years' experience