Executive Team Assistant - Legal Operations

We are seeking an Executive Assistant to provide high-level administrative and operational support within the Office of the General Counsel. This role is ideal for someone who thrives in a fast-paced, collaborative environment and values precision and efficiency.

Client Details

Our client is a globally recognised organisation championing justice, equality, and human rights. With a presence in multiple countries, they work tirelessly to create societies where everyone can thrive. Their culture is collaborative, inclusive, and purpose-driven, offering you the chance to contribute to meaningful change on a global scale.

Description

• Provide proactive administrative support to senior legal leadership, including complex diary management, travel arrangements, and expense reporting
• Be involved in coordinating and minuting meetings
• Act as the main administrative contact for the London legal team
• Manage vendor relationships and lead invoice processing, ensuring accuracy and timeliness
• Support legal and compliance-related tasks under supervision
• Assist with corporate secretarial duties, including document organisation and secure distribution
• Collaborate across operational departments to improve efficiency and workflows
• Managing the CRM, making sure contracts are up to date and information is correct, etc. for all London-based legal vendors, including payment of invoices.

Profile

A successful Executive Team Assistant should have:

• Degree-level education or equivalent
• 2-5 years' experience as an Administrative or Executive Assistant
• Proven experience supporting a legal team or working within a legal environment
• Excellent organisational skills and attention to detail
• Understanding and updating process flows
• Proficiency in MS Office Suite, SharePoint, and Teams
• Ability to manage multiple priorities in a fast-paced environment
• Experience in legal, non-profit, or international settings (desirable)
• Strong commitment to diversity, inclusion, and organisational values
• Ability to quickly understand funding structures and spending entities.
• Desirable: Any corporate governance experience

Job Offer

• Salary: 50,000- 55,000
• Hybrid working (City of London)
• Fully funded pension contributions (10% or 15%)
• 28 days annual leave plus bank holidays
• Generous parental leave
• Inclusive and collaborative work culture

This is a fantastic opportunity for an Executive Assistant to thrive in a supportive environment in London. If you are ready to make a difference within the Not For Profit sector, we encourage you to apply today.