Float Executive Assistant IBD

Float Executive Assistant IBD
Location: Bank Street, London
Role Type: Contract - 12 months
Work Setup: Hybrid - 4 days in 1 day from home

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

Role Overview:
The Float Executive Assistant provides high-level support to Investment Banking executives, ensuring seamless diary, travel, and administrative management across the team. Acting as a flexible resource, this role covers absences within the Assistant team, manages client interactions, and coordinates key events and logistics.

What you'll do:

• Manage executives' calendars, acting as gatekeeper to ensure no conflicts.
• Arrange meetings (internal/external), video calls, and travel logistics.
• Proactively resolve scheduling clashes in a fast-paced environment.
• Build and maintain relationships with colleagues and clients, both locally and internationally.
• Provide general administrative support and ad hoc tasks (eg, ordering business cards, small projects).
• Maintain CRM system and support event management (team/social/closing events).
• Book and coordinate travel (flights, hotels, visas, transport, currency) and prepare agendas and itineraries.
• Process expenses via systems like Concur, ensuring compliance with firm policy.
• Provide phone and cover for colleagues during absences and maintain up-to-date handover notes for smooth coverage.

What you bring:

• Confident, professional, and personable, able to interact at all levels.
• Excellent organizational, time management, prioritization skills and calm under pressure.
• Proactive, detail-oriented, and able to follow through without supervision.
• Strong team player, collaborative, and discreet.
• Proficient in Microsoft Office (especially Outlook), CRM systems, Zoom, online travel booking, and expense tools like Concur.
• Previous experience in Investment Banking (Corporate Finance/M&A Advisory) is advantageous.
• Full training on all internal systems and firm policies will be provided.

What's Next

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.