Executive Assistant to CEO

The Executive Assistant will provide essential support to the CEO, as well as supporting the Chairman and members of the Board within a non-profit organisation. This FTC role, based in South Bucks, requires a proactive, relationship-focused individual who can work effectively with both internal and external stakeholders.

Client Details

You'll be joining a long-established charity, who employee circa 200 people worldwide. Most of the team are based in the head office in South Buckinghamshire, but the organisation operate in a truly global way. The charity is very committed to the welfare of it's employees- the team have worked very hard to create an inclusive culture, with plenty of reward and incentive, leading to some really impressive tenure and low turn-over rates throughout. This means you'll be working alongside a really dedicated and passionate team of people - so you'll need to match that energy!

Description

Key responsibilities of the Executive Assistant include:

• Provide high-level executive support to the Chief Executive, Chairman and Board, including complex diary, correspondence, and secretarial management.
• Act as a trusted first point for all stakeholders enquiries, including managing the organisation's welfare-related correspondence and records.
• Coordinated all travel logistics and itineraries for the CEO, maintaining accurate documentation for insurance, expenses, and compliance.
• Plan VIP visits, events, conferences, and stakeholder meetings, ensuring senior representation and smooth arrangements.
• Assist in the preparation and follow-up of board meetings and executive reports.
• Organise and minute key governance meetings, including Board meetings, OBIT meetings, Health & Safety Committee sessions.

Profile

A successful Executive Assistant needs to have:

• Proven experience as an Executive Assistant / Personal Assistant to a C-Suite team (as this is a maternity contract, we need someone who has experience working in a similar role)
• Experienced working with remote teams and across different time zones.
• Flexibility to cope under pressure and handle variety tasks simultaneously.
• Proficiency in Microsoft Office Suite and other relevant administrative tools.
• Knowledge and experience of minute taking, particularly in Visio.
• The ability to manage confidential information with integrity.
• A proactive and professional approach to problem-solving and decision-making.

Job Offer

• A salary ranging from 37,000 to 45,000, dependant on experience.
• Ability to transition to a hybrid working pattern after 3 weeks of in-office onboarding.
• 25 days holiday, plus bank holidays
• Parking on site
• Subsidised private healthcare
• Group Pension scheme
• 24 hr Virtual GP

And plenty more!