Job Description
Interim Scheduling Manager (Compliance & PPM)
- Location: Bournemouth (Fully Remote, must be able to get to Bournemouth for first day)
- Contract: 6-month temporary contract, with potential monthly extensions
- Salary: PAYE £20.51 or UMBRELLA £26.79
- Department: Property Operations
Join our team as an Interim Scheduling Manager (Compliance & PPM) and play a crucial role in maintaining operational continuity in our Property Operations department. This position is ideal for someone who is organised, proactive, and thrives in a fast-paced environment.
Day-to-day of the role:
Compliance & PPM Scheduling:
- Manage the full scheduling of compliance and PPM activities within Fixflo.
- Oversee statutory inspections, landlord checks, surveys, and service events.
- Track overdue actions and escalate risks as needed.
- Support onboarding of new developments and suppliers.
Operational Delivery & Workflow Management:
- Coordinate day-to-day delivery of service events and remedial works.
- Ensure tasks are triaged and allocated efficiently.
- Provide updates, insights, and early escalation to relevant teams.
Supplier & Contractor Coordination:
- Manage daily relationships with contractors and suppliers.
- Participate in performance meetings and provide operational feedback.
- Ensure compliance with service levels and regulatory requirements.
Stakeholder Collaboration:
- Work closely with various departments including Services Operations, Multi Tenure, Sales, Legal, Finance, Systems Support, and wider Property Operations.
- Support reports and insights on compliance performance and risk.
Systems & Process Improvement:
- Act as a Fixflo Champion across Property Operations.
- Support process enhancement and accurate documentation management.
Required Skills & Qualifications:
- Strong background in scheduling, planning, or property maintenance coordination.
- Experience with PPM, facilities, assets, defects, or compliance workflows.
- Understanding of compliance cycles related to fire safety, water hygiene, electrical, or mechanical systems (desirable).
- Experience working with contractors or service-led teams.
- Excellent organisational and scheduling skills.
- Proficient with Microsoft Office and digital workflow systems; Fixflo experience is highly advantageous.
- Strong problem-solving skills with good commercial awareness.
- Ability to prioritise and remain composed under pressure.
- IWFM qualification (or working towards) is desirable.
- GCSE Maths & English (C/4+) or equivalent.
Personal Attributes:
- Proactive and capable of working independently.
- Professional, calm, and collaborative.
- High attention to detail and strong documentation skills.
- Solutions-focused mindset.
Why This Role Matters:
Your contribution as Interim Scheduling Manager (Compliance & PPM) will ensure:
- Uninterrupted compliance with statutory obligations.
- Accurate and timely delivery of PPM schedules.
- Efficient management of Fixflo workflows.
- Early detection and action on potential risks.
- Exceptional service delivery to residents and stakeholders.
This role is pivotal in keeping our operations running smoothly and safely.
To apply for the Interim Scheduling Manager (Compliance & PPM) position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
