Estates Compliance Manager

The Estates Department is seeking an experienced and highly motivated Estates Maintenance Systems and Compliance Manager to join a dynamic team. This pivotal role is responsible for ensuring that the Trust s estate is compliant, safe, and fit for purpose, supporting the Trust s current and future clinical and operational needs.

• Ensure Estates Maintenance services meet statutory and regulatory requirements, contract specifications, performance management systems, and KPIs. Produce and manage action plans to achieve and maintain compliance.

• Implement and manage an efficient document management system for all maintenance services within the Estates department.

• Manage the Estates Stores and Estates Co-ordinators.

• Oversee the Estates Computer-Aided Facility Management (CAFM) system, ensuring accurate and up-to-date compliance data.

• Advise and support Estates staff on health and safety policies, statutory legislation, and NHS guidance. Investigate incidents and complaints, producing summary reports with recommendations.

• Develop and maintain a robust Planned Preventive Maintenance (PPM) system to ensure compliance with relevant Health Technical Memoranda (HTMs), Health and Safety Executive (HSE) statutes, and best practice guidelines.

• Produce, implement, and review Estates maintenance policies and procedures.

• Manage and coordinate the NHS Premises Assurance Model (PAM) and the Estates Return Information Collection (ERIC).Person Specification

Essential Criteria

• Relevant degree in Estates, Facilities Management, or equivalent experience.

• Significant experience managing Estates Hard FM services, including financial, budget, and resource management.

• Professional management qualification (HNC/HND) or equivalent experience.

• Strong knowledge of health and safety regulations, statutory and mandatory legislation, guidance, and codes of practice, including HTMs, HBNs, and British Standards.

• Excellent communication and stakeholder engagement skills.

• Ability to manage multiple tasks under tight deadlines and produce comprehensive multidisciplinary reports.

Desirable Criteria

• Membership of a relevant professional body (e.g., IHEEM, CIBSE, RICS, CIOB, APM).

• NHS or public sector estates systems and compliance management experience.

• Leadership and team management experience.

• Strong analytical and problem-solving skills.

• Proficiency with CAFM systems and compliance reporting.

• Commitment to continuous improvement and operational excellence.

• Opportunity to contribute to high-profile healthcare projects.

• Professional development and career growth in Estates and Facilities Management.

• Collaborative and supportive work environment.