Administrator (6 month contract)

Administrator (6 month contract)

Location: Brentwood, Essex

Salary: 29,000

Hours: Monday-Friday, 9am - 5pm

Benefits: 20 days holiday, pension scheme, parking on site

Are you organised, proactive, and confident working in a fast paced environment? Our client is expanding and is looking for a dependable Administrator to support their busy workshop team, initially on a 6 month contract basis, with the potential of a permanent role offered after the initial contract period.

As an Administrator, you will work closely with the Workshop Manager, Company Directors, and wider team to keep operations running efficiently. You will handle customer communication, schedule management, finance administration, and compliance tasks while ensuring all records are accurate and up to date. You will be part of a friendly, supportive team, but also trusted to work independently with minimal supervision.

Key Responsibilities

Front Office & Customer Communication

• Provide front of house reception support: greeting visitors, drivers, and handling deliveries
• Answer incoming calls and manage messages professionally
• Manage shared email inboxes and internal communication applications
• Ensure customers are updated promptly and accurately

Workshop Coordination

• Book in vehicle work and liaise with the Workshop Manager and Directors
• Maintain MOT and inspection schedules (Excel-based)
• Book MOTs and send inspection reminders
• Process inspection sheets and chase technicians for any missing paperwork
• Maintain accurate vehicle records

Finance & Administration

• Process supplier invoices with correct coding using accounting and billing systems
• Add and reconcile parts invoices
• Resolve discrepancies on supplier and customer invoices
• Prepare and send weekly customer invoices
• Process parking charges, congestion fees, and fines, ensuring correct customer recharge
• Carry out general office duties including filing, scanning, photocopying, and data entry

Hire Fleet & Compliance

• Maintain compliance records and spreadsheets for hire fleet vehicles
• Liaise with hire fleet customers
• Prepare and send invoices and compliance documentation for hire start/end
• Maintain vehicle file records

What We're Looking For

• Proven experience as a Workshop Administrator or Accounts Administrator
• Background in a vehicle workshop (HGV/commercial experience desirable)
• Strong customer service and communication skills
• Confident using Intuit QuickBooks Online (or similar accounting software)
• Advanced Excel ability - financial formulas, spreadsheet creation, data management
• Excellent numerical accuracy and data entry skills
• Strong organisational and time management skills

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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