Float Executive Assistant Global Capital Markets

Float Executive Assistant Global Capital Markets
Location: Canary Wharf
Job Type: 12-month contract
Work Setup: Hybrid - 4 days in the office

We are seeking a Float Executive Assistant with experience supporting multiple executives seamlessly, skills in diary management, travel coordination, and expenses processing, plus a background in investment banking, hedge funds, or private equity-to deliver fast, efficient support to several senior bankers in the FSG team. This maternity leave role starts in May and demands a proactive professional who thrives in a dynamic environment.

Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With
Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

What You'll Do

• Engaged in frequent verbal and written communication with internal colleagues and external clients-domestically and internationally-to build and sustain relationships within the team and across business units
• Act as calendar gatekeeper: schedule internal/external meetings, calls, and logistics (venues, dial-ins); proactively resolved clashes in a fast-paced, dynamic environment
• Proactively book and coordinate all firmwide travel, including flights, hotels, visas, currency, and ground transportation
• Prepare agendas and itineraries ahead of time; process monthly expenses (Amex, out-of-pocket, invoices) through Concur and firm systems-ensuring timely, policy-compliant submission and seamless internal approvals
• Maintain in-house CRM system; manage events (closing, social/team); handle ad hoc tasks such as business card orders and projects
• Provide phone support to Bankers beyond the team/buddy group during absences; collaborate on coverage for lunches, holidays, and sickness; maintain up-to-date handover notes for seamless transitions

What You Bring

• Experience being a Float Executive Assistant
• Investment banking edge preferred: Corporate Finance/M&A Advisory experience a plus
• Expert diary management; seamless travel coordination; efficient expense processing
• Proficient in Advanced Microsoft Outlook (Windows 10); experienced with Concur expenses, online travel booking, CRM systems, and Zoom
• Versatile support specialist
• Proven interpersonal skills and a highly organized communicator
• Thrives in high-pressure environments and a strong team collaborator

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.