Corporate Receptionist & Office Coordinator Private Equit

We are recruiting on behalf of a Private Equity firm based in the heart of London. This is a fast-paced, collaborative environment where hard work is recognised.

This is a pivotal position responsible for the smooth daily operations of the london office. Reporting to the Administration Manager and CFO, you will act as the face of the firm, supporting a sophisticated C-suite team, high-profile stakeholders, and international guests.

First-Class Reception & Front of House

• Act as the first point of contact, providing a seamless, "five-star" welcome for VIP guests and stakeholders.

• Coordinate three high-spec meeting rooms and call rooms, ensuring they are perfectly presented with AV support and refreshments.

• Order catering for lunches and manage the kitchen/break areas to ensure they remain pristine.

Executive Support to Partners

• Provide high-level administrative support, including complex diary management and scheduling for internal/external meetings.

• Coordinate international travel, bookings, and occasional domestic administrative requirements for Partners.

• Process expenses and receipts via the expense management system.

• Handle confidential correspondence and documentation with the utmost discretion.

Office Operations & Team Support

• Oversee day-to-day office maintenance, vendor relationships, and supplies (stationery, hardware, and pantry).

• Support the onboarding of new hires, ensuring workspace readiness.

• Help organize team events, away days, and social activities.

This role is suited for an exceptional, high-caliber professional who thrives in a fast-paced, boutique environment.

• Experience: 2+ years of experience as a Receptionist, EA, or Office Manager within a high-end corporate environment (Private Equity, Investment Banking, or Legal).

• Attitude: A "no task too small" mindset; you are equally comfortable managing a board-level diary as you are loading the dishwasher or checking snack stocks.

• Professionalism: Immaculate grooming, a refined communication style, and a high level of discretion.

• Technical Proficiency: Highly IT literate (MS Office, Teams, Zoom) with the ability to troubleshoot boardroom tech.

• Proactivity: A natural ability to anticipate the needs of Partners and guests before they are voiced.

If you pride yourself on delivering first-class service and are ready to join a collaborative, high-growth firm immediately, please apply today.