Administration Assistant - Legal

For over 110 years Aston Martin has made the most exquisitely addictive performance sports cars. Manpower working in partnership with Aston Martin are hiring Administrator Assistant - Legal on a temporary-ongoing basis. This is a part-time role offered at 3 days or 24 hours per week, salary 25k- 32k pro rata.

Overview:
The Legal Department provides trusted legal advice and support to enable the business to operate confidently, compliantly, and efficiently. It manages legal risk, supports commercial decision-making, and ensures that contracts, governance, and regulatory obligations are handled in line with applicable laws and company policies. Acting as a strategic partner, the team helps protect the organisation's interests while enabling business objectives to be achieved.

Job Purpose:
To provide efficient administrative support across Legal and Finance activities, ensuring accurate processing of invoices, effective document management, and robust control of purchase orders and legal documentation in line with internal policies and external requirements.

Key Duties and Responsibilities:

• Process invoices for payment, ensuring appropriate approvals are obtained and actively following up through approval chains to meet agreed payment terms.
• Coordinate Notary visits as required, including preparation of all relevant documentation and arranging legalisation of documents with the Foreign, Commonwealth & Development Office (FCDO) and relevant Foreign Embassies.
• Manage legal document retention in line with statutory and internal retention schedules, ensuring original documents and agreements are either:
  • Scanned and securely stored on approved legal document management systems, or
  • Sent to an authorised off-site secure archive facility.
• Raise purchase requisitions and manage live Purchase Orders, ensuring they are monitored, renewed within required time-frames, or closed appropriately.
• Maintain accurate records and trackers for invoices, legal documents, notary activity, and purchase orders.

The above list of job duties is not exclusive or exhaustive, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Critical Skills & Experience:
Essential

• Experience in an administrative role supporting Legal, Finance, or Procurement functions.
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Experience processing invoices and working within approval workflows.
• Confidence in following up with stakeholders to progress approvals.
• Good organisational and document management skills.
• Proficiency in MS Office (Outlook, Word, Excel).

Desirable

• Experience coordinating notarisation or document legalisation.
• Familiarity with purchase requisition and purchase order systems.
• Understanding of document retention and compliance requirements.
• Experience working in a regulated or corporate environment.

Personal Attributes

• Highly organised and methodical.
• Proactive and comfortable chasing approvals when required.
• Professional and discreet when handling confidential information.
• Strong communication skills with the ability to work collaboratively across teams.

Additional Requirements:
Due to the location a valid, current driving license is essential.

Belong at Aston Martin
We understand that the incredible beauty, craft, and art that defines an Aston Martin comes from the inclusion of our amazing people.
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation, and beliefs. We celebrate diversity and are seeking applicants who can bring something different.

If an opportunity to work with one of the world's leading prestige brands in a state-of-the-art manufacturing facility sounds like it could be the next move for you, please apply with your up-to-date CV or call the Manpower team now!
The post holder will be required to comply with all policies and procedures issued by and on behalf of Aston Martin Lagonda Ltd