Maintenance / Operations Coordinator

Job Title: Maintenance / Operations Coordinator
Location: Uxbridge
Salary: £28,000 £32,000 (dependent on experience)
Job Type: Full-time and Part-time opportunities available
Working Hours: 9:00am 5:30pm (1-hour unpaid lunch; flexibility available including school hour

Our client is a growing, 24/7 property maintenance and facilities support company delivering reactive and planned services across multiple disciplines. Due to continued growth, they are seeking organised and proactive Operations Coordinators to support their busy service teams.

This is a key operational support role responsible for coordinating maintenance activities, scheduling engineers, and ensuring jobs are managed efficiently from initial booking through to completion.

The successful candidate will act as a central point of communication between engineers, clients, and internal stakeholders, ensuring service delivery meets agreed timelines and quality standards.

This is a fast-paced position suited to someone who thrives in a dynamic environment and can manage multiple tasks simultaneously.

• Schedule and coordinate engineers for reactive maintenance, servicing, and planned preventative maintenance (PPM)
• Act as a primary point of contact for engineers, clients, and internal teams
• Monitor and manage open jobs, ensuring timely progression and completion
• Review engineer reports and issue completion documentation to clients
• Arrange return visits and follow-up works where required
• Raise and track quotations based on supervisor specifications
• Order parts and materials and coordinate associated works
• Maintain accurate job records and update internal systems
• Support compliance processes including certification and documentation
• Handle client enquiries and provide clear, professional updates
• Assist with urgent and reactive maintenance coordination

• Previous experience in a coordination, scheduling, or operations support role
• Strong organisational and time management skills
• Excellent communication skills, both written and verbal
• Ability to prioritise and manage multiple tasks in a fast-paced environment
• Proactive and solution-focused approach
• Competent IT skills, including Microsoft Outlook and Excel
• Experience with field service management systems (e.g. BigChange) is advantageous
• Experience within property maintenance, facilities management, or construction environments is beneficial but not essential

• Competitive salary (£28,000 £32,000 DOE)
• 28 days annual leave including bank holidays
• Pension scheme
• Free on-site parking
• Friendly and supportive working environment
• Genuine opportunities for career progression within a growing business
• Flexible working options including part-time opportunities

What You Need to Do Now:

If this sounds like the role for you, don t wait - apply today with your up-to-date CV!

If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.

What You Need to Do Now:

If this sounds like the role for you, don t wait - apply today with your up-to-date CV!

If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.