Job Description
Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi-discipline property portfolios. We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to BT.
Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops.
We encourage new ways of working, driving innovation, whilst always living to our RISE values.
Respect
Integrity
Service
Excellence
Job Title: Legionella & Refrigerant Gas Coordinator
The Legionella & Refrigerant (F-Gas) Coordinator provides first-line technical coordination, assurance and data stewardship for water hygiene (Legionella control) and refrigerant gas compliance across the BT account. The role ensures statutory, client and CBRE requirements are planned, executed and evidenced; supports operational teams and suppliers; and escalates complex issues to the QHSE Manager and relevant technical SMEs
RESPONSIBILITIES
Governance, Planning & Scheduling
Maintain the account Legionella Written Scheme of Control and the F?Gas compliance plan.
Coordinate PPM calendars and reactive tasks with Operations and suppliers.
Keep compliance dashboards and trackers current.
Technical Coordination Water Hygiene (Legionella)
Support implementation of the Written Scheme across sites.
Review water hygiene reports and coordinate remedial actions.
Monitor repeated non-conformances and drive fixes.
Technical Coordination Refrigerant Gas (F-Gas)
Maintain an accurate refrigerant asset register.
Coordinate leak checks, repairs and recharge activities.
Track refrigerant usage, recovery and disposal.
Supplier & Stakeholder Management
Act as day-to-day contact for hygiene and HVAC partners.
Verify documentation quality and escalate concerns.
Assurance, Audit & Evidence Quality
Conduct site checks to verify task completion.
Record findings and track actions to closure.
Incident/Near-Miss Support & Learning
Support investigations into hygiene failures or refrigerant leaks.
Capture evidence and coordinate corrective actions.
Data, Reporting & Systems
Ensure all compliance data is accurate and stored correctly.
Produce monthly reports.
Training, Communication & Engagement
Provide briefings and toolbox talks on Legionella and F?Gas controls.
Promote RISE behaviours.
Projects & CDM Interface
Check RAMS/CPPs for water/refrigerant controls.
Escalate complex system changes.
PERSON SPECIFICATION
Essential
Practical experience in Legionella and/or F-Gas compliance.
Strong understanding of statutory maintenance and evidence requirements.
Good data and reporting skills.
Strong communication and organisational skills.
Desirable
Relevant technical qualifications.
Experience supporting audits and investigations.
Familiarity with ISO 45001/14001 and CDM.
Experience in multi-site environments.
Our mission: To build a world-class business through exceptional service and exceptional people
Why CBRE?
Salary & Benefits: Enjoy a competitive salary with a comprehensive benefits programme, designed to make sure you feel valued in your role, with benefits that support the mental, physical, emotional and financial health for you and your family.
Learning & Development: Access LinkedIn Learning from day one with over 16,000 courses available, grow through our internal career pathways an unlimited training support on Talent Coach.
Values-Based Culture: We encourage new ways of working, driving innovation, whilst always living to our RISE values. Respect, Integrity, Service and Excellence.
Positive Work Environment: Over 74% of our colleagues would recommend us as a great place to work, according to our latest internal engagement survey.
Volunteering Days: Benefit from 2 paid volunteering days per year.
Exclusive Discounts: Nuffield gym memberships and restaurant discount cards
At CBRE, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer. Even if you are not sure you fit all the requirements for a particular role, we d still love to hear from you. There may be another opportunity within CBRE that is more suitable for you now or in the future.
Legionella & FGAS coordinator
Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops.
We encourage new ways of working, driving innovation, whilst always living to our RISE values.
Respect
Integrity
Service
Excellence
Job Title: Legionella & Refrigerant Gas Coordinator
The Legionella & Refrigerant (F-Gas) Coordinator provides first-line technical coordination, assurance and data stewardship for water hygiene (Legionella control) and refrigerant gas compliance across the BT account. The role ensures statutory, client and CBRE requirements are planned, executed and evidenced; supports operational teams and suppliers; and escalates complex issues to the QHSE Manager and relevant technical SMEs
RESPONSIBILITIES
Governance, Planning & Scheduling
Maintain the account Legionella Written Scheme of Control and the F?Gas compliance plan.
Coordinate PPM calendars and reactive tasks with Operations and suppliers.
Keep compliance dashboards and trackers current.
Technical Coordination Water Hygiene (Legionella)
Support implementation of the Written Scheme across sites.
Review water hygiene reports and coordinate remedial actions.
Monitor repeated non-conformances and drive fixes.
Technical Coordination Refrigerant Gas (F-Gas)
Maintain an accurate refrigerant asset register.
Coordinate leak checks, repairs and recharge activities.
Track refrigerant usage, recovery and disposal.
Supplier & Stakeholder Management
Act as day-to-day contact for hygiene and HVAC partners.
Verify documentation quality and escalate concerns.
Assurance, Audit & Evidence Quality
Conduct site checks to verify task completion.
Record findings and track actions to closure.
Incident/Near-Miss Support & Learning
Support investigations into hygiene failures or refrigerant leaks.
Capture evidence and coordinate corrective actions.
Data, Reporting & Systems
Ensure all compliance data is accurate and stored correctly.
Produce monthly reports.
Training, Communication & Engagement
Provide briefings and toolbox talks on Legionella and F?Gas controls.
Promote RISE behaviours.
Projects & CDM Interface
Check RAMS/CPPs for water/refrigerant controls.
Escalate complex system changes.
PERSON SPECIFICATION
Essential
Practical experience in Legionella and/or F-Gas compliance.
Strong understanding of statutory maintenance and evidence requirements.
Good data and reporting skills.
Strong communication and organisational skills.
Desirable
Relevant technical qualifications.
Experience supporting audits and investigations.
Familiarity with ISO 45001/14001 and CDM.
Experience in multi-site environments.
Our mission: To build a world-class business through exceptional service and exceptional people
Why CBRE?
Salary & Benefits: Enjoy a competitive salary with a comprehensive benefits programme, designed to make sure you feel valued in your role, with benefits that support the mental, physical, emotional and financial health for you and your family.
Learning & Development: Access LinkedIn Learning from day one with over 16,000 courses available, grow through our internal career pathways an unlimited training support on Talent Coach.
Values-Based Culture: We encourage new ways of working, driving innovation, whilst always living to our RISE values. Respect, Integrity, Service and Excellence.
Positive Work Environment: Over 74% of our colleagues would recommend us as a great place to work, according to our latest internal engagement survey.
Volunteering Days: Benefit from 2 paid volunteering days per year.
Exclusive Discounts: Nuffield gym memberships and restaurant discount cards
At CBRE, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer. Even if you are not sure you fit all the requirements for a particular role, we d still love to hear from you. There may be another opportunity within CBRE that is more suitable for you now or in the future.
Legionella & FGAS coordinator
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