Administrative Assistant (EMEA Legal Team)

Administrative Assistant (EMEA Legal Team)

9 Month Contract

Manchester

Hybrid Working

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for an Administrative Assistant to support their EMEA Legal team on an initial 9-month contract. However, there may be scope for extension.

Role Requirements:

• Support a large team (>10 people) including attorneys and other legal professionals of the Legal Department up to and including senior executives across multiple practice areas.
• Daily interaction with executive's direct reports and team; interacts more frequently at leadership level.
• Independently completes a wide range of advanced, diverse, and complex administrative activities.
• Manage calendar, travel, expense reporting.
• Develop advanced correspondence and reports.
• Exercises greater autonomy and latitude in time management and work methods including troubleshooting a diverse range of sometimes complex issues as they arise.
• Effectively collaborates and communicates, including information exchange with internal and external contacts, is required.
• Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
• Responsible for the timeliness, quality and accurate completion of own work.
• Adopt and leverage AI Enabled tools to enhance administrative efficiency

Skills, Experience & Knowledge:

• Proven administrative experience, preferably supporting finance, accounting, or senior leadership teams.
• Experience in a large financial services or corporate environment.
• Strong organizational, interpersonal, and communications skills
• Proficiency in Outlook and shared/group calendars, Microsoft Excel, PowerPoint, Word, and SharePoint and adaptability and interest in emerging technologies
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to effectively prioritize competing requests and switch focus as needed
• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred. Applicable vocational training (eg, courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. Experience in a law firm or legal department is preferred.

Location:

This is a hybrid working role, with a requirement to work from the clients Manchester office 4 days a week.

Working hours:

Standard working hours with some flex where required.

If you feel that this is a role that would suit you then please apply today.

If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Pontoon Solutions is an equal opportunities company