Bid Coordinator

We are currently working with a UK Property Maintenance provider to recruit a Bid/Project Coordinator to work alongside the Bids & Business Development team and other stakeholders to provide coordination of business development and bidding activity

The role will be remote/home based with very occasional travel to meetings (expenses fully paid), and therefore can be flexible for location

Responsibilities include:

• Coordinate production activities for pre-tender questionnaires including reading and understanding client bid documentation, deadlines and submission requirements and consolidate content from contributors into the required format and flag gaps to Bid Manager
• Responsible for coordinating all administrative aspects of a bid including organising meetings, agendas, production of minutes and subsequent reports
• Document management: Support the timely production, collation and distribution of accurate bid documentation, and ensure appropriate records are securely kept for reference purposes
• Produce and coordinate the bid plan, preparing reports as appropriate
• Coordinate all information from external and internal sources and collate as necessary
• Coordinate the development, review processes and production of bid submission/presentation documents and manage version control process
• Monitor bid teams, at team and board project meetings, ensuring action points are logged and acted upon and make recommendations to the Bid Manager of progress, highlighting problems in advance

Requirements:

• 2 years+ experience in an administration, project support/coordination or sales environment
• Attention to detail
• Commercially savvy, and meticulously organised
• Methodical and organised approach to work, ability to multi-task
• Excellent communication skills, both verbal and written
• Any further experience of bidding/business development is advantageous