Legal Business Support Administrator

Location:

Civic Campus, Euclid Street, Swindon, SN1 2JG

Employment Type:

Temporary 37 hours per week

Nova Hire Recruitment is recruiting on behalf of Swindon Borough Council. Provide high-quality administrative and legal support to the Chief Legal and Monitoring Officer and Legal Services team. Ensure work is prioritised and delivered efficiently while maintaining strict confidentiality.

Key Responsibilities

• Super user of IKEN Case Management System (case creation, document management, reporting, bundling)
• Manage legal records, agreements, and electronic filing systems
• Monitor legal inboxes and allocate queries appropriately
• Support Right to Buy processes, including title checks and documentation
• Prepare court documentation for Single Justice Procedure cases
• Record Land Registry searches and manage related cost tracking
• Support onboarding, IT requests, equipment orders, and timesheets
• Produce KPI and performance reports for Legal Services
• Assist with FOI (Freedom of information act), SAR (Subject Access Requests), complaints, and member enquiries
• Carry out general administrative duties (post, calls, scanning, invoicing)

Additional Duties

• Improve processes and support service efficiency
• Help maintain the Legal Office Manual on SharePoint
• Provide support across teams, including childcare legal admin when needed

Working Relationships

• Daily contact with Legal team and council officers
• Regular liaison with Line Manager