Data and Compliance Administrator - Job Share

Zenith are looking to recruit an experienced Data and Compliance Administrator on a Job Share (3 full days per week). The role is to maintain a robust internal data management system, ensure contractual compliance and administer all training related systems. Support in quality assurance activity.

Role responsibilities and requirements:

• Administration of data management systems to maintain accurate and compliant data records.

• Accountable for compliance checking all documentation/paperwork obtained for each learner and submission of documentation/paperwork to the appropriate body in a compliant and timely manner.

• Recording and monitoring of performance data on all training related key performance indicators to ensure data available for management.

• Claiming/invoicing all eligible income, reconciling against ILR (Individualised Learner Record) submissions where appropriate.

• Updating ILR and other statutory data returns to ensure claims are generated, validated and submitted.

• Ensuring employer incentive payment details are passed to finance for processing in a timely manner.

• Internal audit of data management and administration; ensuring processes and procedures are adhered to and supporting with the updating processes to keep them current.

• Overseeing and supporting with the preparation of paperwork ahead of each training course, supporting others within the team to ensure that courses are ready for delivery.

• Completing pre course checks of learners for funding purposes and ensuring the funder has all documentation required pre course.

• Ensuring all amended versions of paperwork are communicated to the training team.

• Supporting with on course registrations as required to ensure compliance and to support team members.

• Registering learners with awarding bodies and EPAOs (End Point Assessment Organisation), booking tests and ensuring certification is claimed as appropriate.

• Invigilating test bookings as required to maintain compliance with regulations.

• Supporting with apprenticeship sign ups by compliance checking all completed files, liaising with the appropriate personnel to ensure files are fully compliant.

• Supporting, where required, with tracking of learners for job outcome/progression monitoring purposes and maintenance of tracking database.

• Liaising and relationship building with various external organisations such as funders, auditors, etc.

• Liaising with and supporting all stakeholders to ensure quality assurance is maintained across the provision.

• Keeping up to date with the latest legislation, funding guidelines and audit requirements.

• Answering telephone and taking/distributing messages and meeting and greeting visitors.

• Contributing to team meetings.

• Maintenance of clean and tidy office.

• Be aware of health and safety practices within an office environment.

• Supporting other teams across the business when required.

• Participate in general office tasks to support the effective delivery of organisation s services to include; scanning, photocopying, etc.

• Assisting with producing learning materials

• Involvement in company projects as and when required.

• Involvement in ISO and PICS.

• Must have strong organisational and time management skills.

• Be able to motivate self and demonstrate effective team working skills.

• Excellent attention to detail.

• IT skills, proficient in the use of MS Office packages.

• An excellent communicator with a professional manner.

• To believe in and demonstrate values and team charter behaviours.