Administrator

We are looking for a proactive, organized and driven individual to join our ever-growing, successful office team. The successful candidate will work closely with our production facility, commercial team and global agency network supporting a multitude of key aspects from sourcing, procurement, supplier management, shipping and order management.

This is a varied and rewarding role, ideal for someone who is well organized and driven to support an ever-growing business, liaising with suppliers/freight forwarders, managing purchase orders and supporting operational efficiency.

Key Responsibilities

• Raise and issue Purchase Orders and associated documentation.
• Manage order acknowledgements, updating the finance system with expected delivery dates.
• Proactively monitor delivery schedules, liaising with suppliers and internal teams to resolve issues.
• Maintain Purchase Order records and ensure optimal stock levels.
• Maintain supplier records and documentation, including ISO certificates, questionnaires, and insurance documents.
• Create and manage Requests for Quotation (RFQs) and assist with vendor selection.
• Assist with general office procedures, ensuring a professional and safe working environment.
• Organise collections and deliveries with freight forwarders and global agency network.

Requirements

• Excellent organisational skills and attention to detail.
• Experience liaising with third-party suppliers and sub-contractors.
• Proficient in Microsoft Office programs.
• Strong communication and interpersonal skills at all levels.
• Ability to manage multiple tasks and work independently.
• Proactive approach with the ability to resolve issues or escalate appropriately.
• Ability to handle pressure in a calm and professional manner.
• Ability to work independently and/or within a team to deliver results.
• Previous experience in a supply chain processes/management.
• Previous experience working with freight forwarders/global shipping